Ricoh Aficio MP 7500 S/P Scanner Reference

Ricoh Aficio MP 7500 S/P Manual

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  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 1
    /Scanner Unit Type 7500 Operating Instructions Scanner Reference 1 Sending Scan Files by E-mail 2 Sending Scan Files to Folders 3 Storing Files Using the Scanner Function 4 Delivering Scan Files 5 Scanning Originals with the Network TWAIN Scanner 6 Various Scan Settings 7 Appendix Read this manual
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    items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any
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    User Tools settings, and Address Book procedures such as registering e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, staples, and other
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    • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must
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    Selecting a Message from the List 32 Manual Entry of a Message 33 Simultaneous Storage and Sending by E-mail 34 Sending the URL by E-mail 35 2. Sending Scan Files to Folders Before Sending Files by Scan to Folder 37 Outline of Sending Scan Files by Scan to Folder 37 Preparation for Sending by
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    ..... 97 Simultaneous Storage and Delivery 98 5. Scanning Originals with the Network TWAIN Scanner Before Using the Network TWAIN Scanner 99 Outline of the Network TWAIN Scanner 100 Preparing to Use the Network TWAIN Scanner 101 Installing the TWAIN Driver from the Supplied CD-ROM 102 Basic
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    and Folder 142 Software Supplied on CD-ROM 143 Quick Install...143 TWAIN Driver ...143 DeskTopBinder Lite 144 Values of Various Set Items for Transmission/Storage/Delivery Function .... 146 Transmission Function 146 Storage Function...148 Network Delivery Function 149 Specifications...150 INDEX
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    vi
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    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It
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    Scan Files to Folders". • Delivering scan files using the delivery server For details, see chapter 4 "Delivering Scan Files". ❖ Scanning originals using the TWAIN driver Use the TWAIN driver Using the Scanner Function". Note ❒ When the Copy Data Security Unit is installed, if you scan an original
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    , List of Stored Files screen, or Network Delivery Scanner screen in this manual. For details, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Network Delivery Scanner Screen". Reference p.13 "E-mail Screen" p.41 "Scan to Folder Screen" p.68 "List of Stored Files" p.84
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    . Pressing [Check Modes] switches the screen from the initial scanner screen to the Check Modes screen. ❖ Check Modes 1. Original Displays Scan Settings, Original Feed Type, and other scanning settings. 2. Transmission function icon Displays the icon of the transmission function in use. AMW002S
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    how to display the Preview screen. Use the Preview screen to check that of originals have been scanned correctly. You can display the Preview screen when sending files by e-mail or Scan to Folder, delivering files, or simultaneously sending and delivering files. To display the Preview screen, press
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    and how to display the Transmission File Status screen. Use the Transmission File Status screen to check e-mail transmission, Scan to Folder, and delivery results. Press [Scanned Files Status] to display the Transmission File Status screen. Up to 9 transmission or delivery results are displayed at
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    Note ❒ You cannot check scanner function transmission results by pressing [Job List] at the bottom of the screen. To check transmission results, press [Scanned Files Status], and then display the Transmission File Status screen. ❒ Depending on security settings, some transmission results might not
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    Features This section explains Scanner Features settings. To display the Scanner Features screen, press {User Tools / Counter}. For detailed setting method, see General Settings Guide. ❖ General Settings Items Description Switch Title Sets index to use when the list of destinations of this
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    ❖ Send Settings Items Compression (Black & White) Compression (Gray Scale) Max. E-mail Size Divide & Send E-mail E-mail Information Language No. of Digits for Single Page Files Stored File E-mail Method Description Specify a compression method for files scanned in black and white. specify a
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    10
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    to have an access to an e-mail server that supports SMTP (Simple Mail Transfer Protocol), to send scan files by email. However, it is not essential to have an ZZZ508S 3. Client computer Use e-mail client software to receive email messages and scan file attachments that are generated by this machine
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    Preparation for Sending by E-mail This section explains the preparation and settings for sending scan files by e- 1 mail. A Connect the machine to about network settings, see General Settings Guide. ❒ For more information about [Scanner Features], see General Settings Guide. Registering E-mail
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    between the Email screen and Scan to Folder screen. Switch the screen also when sending the same files by both e-mail and Scan to Folder. 3. E-mail icon Indicates that the E-mail screen is displayed. Displays the destinations registered in the delivery server or this machine. 4. [Manual Entry] To
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    by E-mail 1 This section describes the basic operation for sending scan files by e-mail. A Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. B If the network delivery scanner screen or Scan to Folder screen appears, switch to the E-mail screen. For
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    If you are scanning batches, place the Settings Guide. ❒ Depending on the security setting software of the recipient does not support Message Disposition Notification. ❒ By pressing {Check Modes}, you can switch from the initial scanner screen to the Check Modes screen so you can check the settings
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    and Sending by E-mail". Reference 1 p.17 "Switching to the E-mail Screen" p.105 "Various Scan Settings" p.115 "Adjusting Image Density" p.116 "Setting of Original Feed Type" p.125 "Setting File Type and File Name" p.18 "Specifying E-mail Destinations" p.32 "Specifying the E-mail Message
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    This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [E-mail] to switch to the E- 1 mail screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: A Press [Delivery Dest
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    Sending Scan Files by E-mail Specifying E-mail Destinations This section explains how to specify To use this function, you must register the destinations in [System Settings] in advance. For details, see General Settings Guide. You can use the following methods to select destinations registered in
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    pressing [U] or [T] Note 1 ❒ Depending on the security setting, some destinations may not appear in the destination list. the number keys, enter the five-digit registration number assigned to the required destination folder. If the entered number is less than five digits, press {q} after the
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    Sending Scan Files by E-mail Searching the machine's address book for the destination and search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [Email Address], and [Folder Name]. You can also search by combining the [Beginning Word] or [End Word] criteria
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    the search. ❒ Search criteria that appear in [Advanced Search], such as [Name], [E-mail Address], and [Folder Name], are registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100
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    Scan Files by E-mail Entering an E-mail Address Manually This section explains how to enter an e-mail address manually. 1 A Press [Manual Entry]. The soft keyboard appears so you can enter the e-mail address. B Enter the e-mail address. C Press [OK]. Note ❒ Depending on the security settings
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    this function, an LDAP server must be connected to the network. In addition, under [System Settings], the server must be registered and [LDAP Search] must be set to [On]. For details, see General Settings Guide. A Press [Search Dest.]. B Select the LDAP server that appears next to [Address Book
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    Sending Scan Files by E-mail F If necessary, press [Advanced Search], and then specify are registered in the LDAP server. [Search Options] can be registered in [System Settings]. For details, see General Settings Guide. ❒ By pressing [Details], you can view details about the selected destinations. ❒
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    . For example, to search for "ABC", enter "D". • [Fuzzy Search]: a vague search (The function of this vague search depends on the system supported by the LDAP server.) Reference p.146 "Sending E-mail" Registering a Directly-Entered Destination in the Address Book This section explains how to
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    Sending Scan Files by E-mail C Press [Names], and then specify the name and other information to be regis- tered. For details about specifying the information to be registered, see General Set- 1 tings Guide. D Press [OK]. Note ❒ Depending on the security setting, [Prg. Dest.] may not appear.
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    • Select the sender by searching the machine's address book Note ❒ Senders must be registered in advance under [System Settings]. For details, see General Settings Guide. ❒ In [System Settings], you can specify the administrator's e-mail address as the default sender name. This lets you send e-mail
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    Sending Scan Files by E-mail Using a Registration Number to Specify a Sender Name Select No.]. C Using the number keys, enter the five-digit registration number assigned to the required destination folder. If the entered number is less than five digits, press {q} after the last number. Example:
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    Search], you can search using criteria such as [Name], [Email Address], and [Folder Name]. You can also search by combining the [Beginning Word Name], [E-mail Address], and [Folder Name], are registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details],
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    Sending Scan Files by E-mail • [End Word]: The names which end with the entered character or characters are targeted. For example, to search for "ABC", enter "C". • [Exact
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    Specifying the E-mail Subject Specifying the E-mail Subject This section explains how to specify the e-mail subject. A Press [Subject]. 1 The soft keyboard appears. B Enter the subject. C Press [OK]. 31
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    Sending Scan Files by E-mail Specifying the E-mail Message This section explains how to specify the e-mail message. 1 The the list. Important ❒ The messages that can be selected from the list must be registered in [System Settings] in advance. A Press [Text]. B Select a message. C Press [OK]. 32
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    Manual Entry of a Message You can enter the message manually. A Press [Text]. Specifying the E-mail Message 1 B Press [Manual Entry]. The soft keyboard appears so you can enter the message. C Enter the message. D Press [OK] twice. 33
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    " Specifying File Information for a Store File". D Press [OK]. E Specify the setting for sending the file by e-mail, and then send the file. For details about by e-mail, see "Basic Operation for Sending Scan Files by E-mail". Note ❒ If you simultaneously store scan files and send them by e-mail, the
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    the setting in [Scanner Features]. For details, see General Settings Guide. You Guide. ❒ Depending on the environment, even if you click the URL in the file sent by e-mail, the browser may not start and you may not be able to view the file. If this happens, click the same URL again, or manually
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    Web Image Monitor, see Network Guide. ❒ To display details about the functions for managing stored files using Web Image Monitor, click [Help] on the upper right of each Web browser's win- 1 dow. ❒ You can send the URL by e-mail and simultaneously send it by Scan to Folder. In this case, the
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    for sending files by Scan to Folder. Outline of Sending Scan Files by Scan to Folder This section outlines the function for sending scan files by Scan to Folder. Sending files to shared folders 1. This machine You can send scan files to shared network folders. To send scan files to shared network
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    files to an FTP server 2 1. This machine You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network. Transferred files are stored on
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    the NetWare client and be logged onto the server. Preparation for Sending by Scan to Folder This section describes the preparations and settings for sending scan files by Scan to Folder. Important ❒ Files can be sent to shared folders on client computers. ❒ Files can also be sent to FTP servers if
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    Sending Scan Files to Folders • In [Effective Protocol], enable [IPv4]. • To send files to shared folders, enable [SMB] in [Effective Protocol]. To send files to NetWare folders, enable [NetWare] in [Effective Protocol]. C If necessary, change settings in [Send Settings] under [Scanner Features].
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    screen and E-mail screen Also switch the screen when sending a file simultaneously by both Scan to Folder and e-mail. 3. Scan to Folder icon Shows that the Scan to Folder screen is displayed. 4. [Manual Entry] To specify destinations not registered in the address book, press this button to display
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    appears, switch to the Scan to Folder screen. For details, see "Switching to the Scan to Folder Screen". C Place originals. D If necessary, press [Scan Settings] to specify scanner settings such as resolu- tion and scan size. For details, see "Various Scan Settings". E If necessary, specify the
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    Storage and Sending by Scan to Folder". Reference p.44 "Switching to the Scan to Folder Screen" p.105 "Various Scan Settings" p.115 "Adjusting Image Density" p.116 "Setting of Original Feed Type" p.125 "Setting File Type and File Name" p.45 "Specifying Scan to Folder Destinations" p.4 "Check Modes
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    to the Scan to Folder Screen This section explains how to switch to the Scan to Folder screen. If the E-mail screen is being displayed, press [Folder] to switch to the Scan to Folder screen. If the network delivery scanner screen is being displayed, switch to the Scan to 2 Folder screen as
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    Scan to Folder Destinations Specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations. You can send a file by Scan to Folder this function, you must register the destinations in [System Settings] in advance. You can select a destination registered in
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    Sending Scan Files to Folders Selecting a destination registered in the destination list Select the destination from Display the destination by pressing [U] or [T] Note ❒ Depending on the security setting, some destinations may not appear in the destination list. Selecting destinations by entering
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 55
    Specifying Scan to Folder Destinations C Press [OK]. By pressing [Change], you can change the selected [Search Dest.]. 2 B To search by name, press [Name]. To search by path, press [Folder]. The soft keyboard appears so you can enter the name or path. You can also search by combining [Name] and
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    Note ❒ Search criteria that appear in [Advanced Search], such as [Name], [E-mail Ad- dress], and [Folder], are registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can
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    the path by browsing the network for the destination Entering the path to the destination manually You can enter the path to the destination folder manually. A Press [Manual Entry]. B Press [SMB]. C Press [Manual Entry] on the right side of the path field. The soft keyboard appears. D Enter the
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    Sending Scan Files to Folders F Depending on the destination setting, enter the user name for logging on to the client computer. Press [Manual Entry] to the right of the user name field to display the soft keyboard. G Depending on the destination setting, enter the password for logging on to the
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    Specifying Scan to Folder Destinations Specifying the path by browsing the network for destinations You can browse computers on the network for the destination folder, and then specify the path. A Press [Manual Entry]. 2 B Press [SMB]. C Press [Browse Network] under the path name field. Domains or
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    Sending Scan Files to Folders G Press [OK] twice. Note ❒ If authentication is required to access the folder, the login screen appears. path to an FTP server manually You can enter the path to an FTP server manually. A Press [Manual Entry]. B Press [FTP]. C Press [Manual Entry] on the right side
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    path field. F Enter the path for the folder. The following is an example of a path where the folder name is "user" and the 2 subfolder name is "lib": user\lib. G Press [OK]. H Enter the user name according to the setting at the destination. Press [Manual Entry] to the right of the user name
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    Sending Scan Files to Folders Sending Files to an NDS Tree or NetWare NetWare server manually. A Press [Manual Entry]. B Press [NCP]. C Select the connection type. Press [NDS] to specify the folder in the NDS tree. Press [Bindery] to specify the folder on the NetWare server. D Press [Manual Entry]
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    Scan to Folder Destinations E Enter the path for the folder. If you set the connection type to [NDS], the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "volume", and the folder name is "folder", the path will be \\tree\volume.context\folder
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    or on a NetWare server by browsing the network 2 You can browse the network and specify the path to a destination folder in an NDS tree or on a NetWare server. A Press [Manual Entry]. B Press [NCP]. C Select the connection type. Press [NDS] to browse the NDS tree. Press [Bind- ery] to browse
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    Specifying Scan to Folder Destinations ❒ If the selected NDS tree or NetWare server requires to the Selected Destination in the Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. A In
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    Sending Scan Files to Folders C Press [Names], and then specify the name and other information to be regis- tered. For details about specifying the information to be registered, see General Settings Guide. D Press [OK]. 2 Note ❒ Depending on the security setting, [Prg. Dest.] may not appear. 58
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    Stored File". D Press [OK]. E Specify the setting for sending the file by Scan to Folder, and then send the file. For details about sending a file by Scan to Folder, see "Basic Operations When Using Scan to Folder". Note ❒ Depending on the security setting, [Access Privileges] may appear instead of
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    Sending Scan Files to Folders 2 60
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    Machine You can store scan files on the machine's hard disk. The stored files can be sent by e-mail, Scan to Folder, or the network delivery scanner. ZZZ512S 2. Client DeskTopBinder Lite, see DeskTopBinder Lite-related manuals. For details about Web Image Monitor, see Web Image Monitor Help. 61
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    Settings Guide. ❒ Files stored under the scanner function cannot be printed from the machine's control panel. Print the files from a client computer after receiving them on the computer. ❒ You can also store a file and simultaneously send it by e-mail or Scan Sending by Scan 3 to Folder", and "
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    , press {Clear Modes}. B Place originals. C If necessary, press [Scan Settings] to specify scanner settings such as resolu- tion and scan size. 3 For details, see "Various Scan Settings". D If necessary, specify the scanning density. For details, see "Adjusting Image Density". E If necessary
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    "Simultaneous Storage and Sending by Scan to Folder", and "Simultaneous Storage and Delivery". ❒ If a destination or sender has been selected, you cannot press [Store Only]. ❒ To cancel scanning, press {Clear / Stop}. Reference p.105 "Various Scan Settings" p.115 "Adjusting Image Density" p.116
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    . C Press the user name you want to specify. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To specify a name not shown here, press [Manual Entry], and then enter the user name. D Press [OK] twice. Note ❒ Depending on the security
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    Storing Files Using the Scanner Function Specifying a File Name This section explains how to change the name of a stored file. A stored file is allocated a name starting with "SCAN" followed by a 4-digit number. • Example: SCAN0001 You can change this file name. A Press [Store File]. 3 The Store
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    Specifying File Information for a Stored File Specifying a Password You can specify a password for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. By specifying a password, you can ensure that only the people who know the
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    list of stored files, press [Select Stored File] on the initial scanner screen. The list of stored files appears as follows: The function items [Send] Press this to deliver or send a stored file by e-mail or Scan to Folder. ALQ008S 4. [Manage / Delete File] Press this to delete stored files or
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    Depending on the security setting, some files may not appear in the list. ❒ Files stored under functions other than the scanner function do not appear on on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter the user name.
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    Files Using the Scanner Function Searching by file name You can search for a stored file by its file name. A Press [Select Stored File]. 3 B Press [File Name]. The soft keyboard appears. C Enter the file name. For information about how to enter characters, see General Settings Guide. D Press [OK
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    Checking Stored Files Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer. Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored files. A Press [Select
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    Storing Files Using the Scanner Function Stored File Preview Screen 3 1. [Zoom Out], [Zoom In] In previewing, you can reduce or enlarge the file image. 2 You can scroll the preview screen. 3. [
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    computer. ❒ For details about DeskTopBinder, see the DeskTopBinder-related manuals. ❒ For details about installing DeskTopBinder Lite, see "Installing Image Monitor, see General Settings Guide. ❒ For details about making settings for using Web Image Monitor, see Network Guide. ❒ For details about
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    one by one. C Press [OK]. The E-mail screen, Scan to Folder screen, or network delivery scanner screen appears. D If necessary, switch the screen. E Specify the settings for sending files by e-mail or Scan to Folder, or using the network delivery scanner. For details about how to send a file by
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    the file location can be sent. This setting must be made in advance in [Scanner Features]. For details, see General Settings Guide. Reference 3 p.14 "Basic Operation for Sending Scan Files by E-mail" p.42 "Basic Operations When Using Scan to Folder" p.85 "Basic Operation for Delivering Files
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    Storing Files Using the Scanner Function Managing Stored Files This section explains how to delete stored files and how to change the data for stored . For detail about Web Image Monitor, see Web Image Monitor Help. For details 76 about DeskTopBinder, see the manuals supplied with DeskTopBinder.
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    ]. D Press [Change User Name]. E Enter a new user name. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter the user name. 77
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    Storing Files Using the Scanner Function F Press [OK]. G Make sure that the user name was changed see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. ❒ Depending on the security setting, [Change Access Priv.] may appear in- 3 stead of [Change
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    , see General Settings Guide. ❒ Using Web Image Monitor or DeskTopBinder, you can also change the name of a file stored in the machine from the client computer. For details about Web Image Monitor, see Web Image Monitor Help. For details about 3 DeskTopBinder, see the manuals
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    the Scanner Function H Press [OK]. Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the password of a file stored in the machine from the client computer. For details about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied
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    file according to the setting specified for the destination. The delivery settings are as follows: • Storing the file in an in-tray • Delivering the file by e-mail ZZZ513S • Storing the file in a selected folder For details about the ScanRouter delivery software, see the manuals supplied with the
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 90
    preparations and settings for delivering scan files. Important ❒ To use the network delivery scanner, you need a delivery server on which an application such as the optional the ScanRouter delivery software is installed. For details about the ScanRouter delivery software, see the manuals supplied
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    Lite on a client computer from the supplied "Scanner/PostScript® Drivers and Utilities" CD-ROM. To view or Guide displayed from the [DeskTopBinder Lite Setup] dialog box. Note ❒ Before you start the installation, check the system requirements for Desk- TopBinder Lite. For details, see "Software
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    Delivering Scan Files Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scanner. by e-mail via the delivery server, see the ScanRouter delivery 84 software manual. ALQ009S 5. Destination List The list of destinations registered in the delivery
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    using the ScanRouter delivery software installed on the delivery server. A Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. B If the E-mail screen or Scan to Folder screen appears, switch to the network delivery scanner screen. 4 For details, see
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    , you must specify the ScanRouter delivery software setting for sending e-mail by SMTP. For details about specifying this setting, see the ScanRouter delivery software manual. Note, however, that if the e-mail software used at the destination does not support Message Disposition Notification, e-mail
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    Basic Operation for Delivering Files Reference p.88 "Switching to the Network Delivery Scanner Screen" p.105 "Various Scan Settings" p.115 "Adjusting Image Density" p.116 "Setting of Original Feed Type" p.89 "Specifying Delivery Destinations" p.97 "Specifying the Subject of the E-mail to Be
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    explains how to switch the screen to the network delivery scanner screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the network delivery scanner screen. A Press [Delivery Dest.]. 4 The network delivery scanner screen appears. Note ❒ You cannot switch from the E-mail
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    is updated automatically. Note ❒ If the target destination does not appear, press [U] or [T] to scroll through the destinations until it does. ❒ Depending on the security setting, some destinations may not appear in the destination list. 89
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    Delivering Scan Files Selecting destinations by entering their registration numbers Select a destination by entering its Short ID number (registered using the ScanRouter delivery software). For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software. A
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    Specifying Delivery Destinations Selecting destinations by searching the delivery server's Destination List In the delivery server's Destination List, you can search for destinations and select them. A Press [Search Dest.]. 4 B To search by name, press [Name]. To search by comment, press [Comment].
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    Delivering Scan Files H Press [OK]. Note ❒ The Comment search function searches for destinations by comment information, which is a registration item required by the ScanRouter delivery software. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100
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    Specifying the Sender Specifying the Sender This section explains how to specify the e-mail sender when sending a file by email via the delivery server. You can specify the sender by any of the following methods: • Select the sender from the sender list in the delivery
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    006 Press {6}, and then press {q}. D Press [OK]. By pressing [Change], you can change the selected destination. Note ❒ For details about specifying [Short ID], see the manuals supplied with the ScanRouter delivery software. 94
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    Specifying the Sender Selecting a Sender by Searching the Delivery Server's Destination List This section explains how to select a sender by searching the delivery server's Destination List. A Press [Sender Name]. 4 B Press [Search]. C To search by name, press [Name]. To search by comment, press [
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    Delivering Scan Files F If necessary, press [Advanced Search], and then specify the detailed for destinations by comment infor- mation, which is a registration item required by the ScanRouter delivery software. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to
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    the Subject of the E-mail to Be Transmitted via the Delivery Server This section explains how to specify the e-mail subject when sending a file by email via the delivery server. A Press [Subject]. 4 The soft keyboard appears. B Enter the subject. C Press [OK]. 97
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    Delivering Scan Files File Information for a Stored File". D Press [OK]. E Specify the setting for delivering the file, and then send the file. For details about simultaneously stored and delivered cannot be resent from the network delivery scanner screen. To resend the file, select it on the Select
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    the machine, you can scan originals into a client computer over the network. Before Using the Network TWAIN Scanner This section describes the preparations and procedure for using the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, you must install the TWAIN driver, which is on
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    Machine Scans an original after receiving a scan instruction from a client computer, and then sends the scan file over the network to the client computer. 2. Client Computer Specifies the scanner settings and controls the scanner using an application, such as DeskTopBinder Lite, that supports the
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    see Network Guide. ❒ For details about [System Settings], see General Settings Guide. ❒ Items to set up in [System Settings] vary depending on the network environment. For details about the network settings, see General Settings Guide. Reference p.102 "Installing the TWAIN Driver from the Supplied
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    Scanner/PostScript® Drivers and Utilities] dialog box appears. B Click [TWAIN Driver]. C The installer of the TWAIN Driver starts. Follow the instructions case, restart the client computer. ❒ After the installation is complete, a folder with the name of the machine in use is added in [Program] on
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    Settings...]. 5 C Click [Select Scanner Driver...]. D Select the name of the machine you want to use in the list, and then click [Select...]. E Click [OK]. F Place originals. G On the [File] menu, point to [Add Document], and then click [Scan...] to display the Scanner Control dialog box
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    same model on the network, make sure you have selected the correct scanner. If you have not, click [Select Scanner Driver...], and then select the scanner again. If the correct scanner does not appear in the list, check that the scan- ner is correctly connected to the network and that its IPv4
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    6. Various Scan Settings This section describes various scan settings. Scan Settings This section explains how to make Scan settings. A Press [Scan Settings]. B Specify resolution, scan size, and other settings, as required. C Press [OK]. 105
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    Various Scan Settings Items for Specifying Scan Settings This section describes the items for Scan Settings. Scan Type Select a scan type that is appropriate for your original. ❖ [Text] Appropriate to increase OCR readability using an OCR-compliant application. ❖ [Text / Line Art] Standard black
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    same width but different length (such as 11" × 17" & 11" × 8 1/2") using the original position setting and size. • If you select [Mixed Sizes], the machine detects the length of same width orig- inals and scans them. You can place combinations of the following original sizes: 11" × 17"L & 81/2" × 11
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    Various Scan Settings Setting procedure of custom size when scanning an entire original This section explains how to set a custom size for scanning an entire original. To scan the entire area of an original, measure its dimensions and enter them under Original Size (X1 and Y1) and Scan Area (X3 and
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    and Y1) using the number keys, and then press {q}. For example, set X1 to 17.0 inch and Y1 to 8.0 inch. E Set Start Position (X2 and Y2) to 0 inch and then press {q}. For example, set X2 and Y2 to 0 inch, and press {q}. F Specify Scan Area (X3 and Y3) using the number keys, and then press
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    Original Size (X1 and Y1), Start Position (X2 and Y2), and Scan Area (X3 and Y3). Relationship of Original Size, Start Position, and Scan Size differs depending on the original orientation and set position. Make settings correctly by referring to the following examples. ❖ Example 1 Original is
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    ❖ Example 3 Original is placed in the orientation in the ADF Items for Specifying Scan Settings AMW011S Examples 1 and 2 (above) explain the procedure for scanning the "R" area of the original. A Press [Scan Settings]. 6 B Press [Scan Size]. C Press [Custom Size]. 111
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    Y2) using the number keys, and then press {q}. For example, set X2 to 2.0 inch and Y2 to 1.0 inch. F Specify Scan Area (X3 and Y3) using the number keys, and then press {q}. 6 For example, set X3 and Y3 to 3.0 inch. G Press [OK]. H Check Scan Area (X3 and Y3) displayed above [Custom Size], and
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    explains how to place originals you want to scan at Custom size. ❖ Original orientation setting Under [Original Orientation], select [ ] or [ ] according to the orientation of your original. To display [Original Orientation], on the Scanner Features screen, press [Original Feed Type]. For details
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    Various Scan Settings Edit Make editing settings. ❖ [Erase Border] Deletes the borders of the scanned original according to the specified width. If you select [Same Width], you can specify, in inch, a uniform width for deletion all around the original (top,
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    image density in single increments up to 7. Selecting [Auto Density] corrects scanning density to improve resolution of paper types such as non-white paper like newspaper or transparent originals. For details, see General Settings Guide. 6 Note ❒ If you select [Text], [Text / Line Art], or [Text
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    of Original Feed Type This section explains Original Feed Type settings such as orientation and scan sides of originals. Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen. A Press [Original Feed Type
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    To correctly display the top/bottom orientation of the scanned original on a client computer, the placement of the original and the settings made on the control panel must match. Place combination of original orientation and the orientation specified on the scanner driver does not change. 117
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    on the Exposure Glass Placing an Original in the ADF Original Settings This section explains the settings for the scanning the sides of originals. 6 One-sided original This section explains the settings for scanning only one side of originals. A Press [Original Feed Type]. B In [Original
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 127
    of Original Feed Type Two-sided original This section explains the settings for scanning both sides of originals. A Press [Original Feed Type]. B In [Original Settings], select [2 Sided Original]. C In [Page Opening Orientation], select [Top to Top] or [Top to Bottom] according to the binding
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    machine performs while waiting for additional originals in [Wait Time for Next Original(s): SADF] under [Scanner Fea- 6 tures]. For details about [Wait Time for Next Original(s): SADF], see General Settings Guide "Scan Settings". A Press [Original Feed Type]. B Select [Batch] or [SADF]. 120
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    origi- nals in the ADF. However, in the following cases you must press {Start} to start scanning additional originals. • After scanning additional originals using the exposure glass • After changing settings while waiting for additional originals • After opening/closing the ADF Reference p.123
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    ]. When you select [Division Check], if the originals were not scanned in order due to a paper jam or multi-sheet feed, a screen for stopping or continuing scanning appears at the end of the scan. 6 F Press [OK] twice. The current settings are displayed. Note ❒ If the last page of a batch of
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    [Batch] or [SADF]. To scan originals using the exposure glass, select [Batch]. To scan originals using the ADF, select [SADF]. For detail about [Batch] and [SADF], see "Batch, SADF". C Press [OK]. D Place originals. E Make settings for sending by e-mail or Scan to Folder, delivering, or stor- ing
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    for Next Orig.: Exposure Glass], see General Settings Guide. ❒ If, under [Scanner Features], [Set Wait Time] is set for [Wait Time for Next Orig.: Exposure Glass is completed, press {q}. Countdown is canceled if Scan Set- tings or other settings are changed in the meantime. Place additional orig
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    when sending files by e-mail or Scan to Folder, and sending stored files by e-mail or Scan to Folder Important ❒ To deliver files, set the file type using the delivery server computer. For de- tails, see the manuals supplied with the ScanRouter delivery software. ❒ Files are stored in TIFF or
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    B Select a file type. C Press [OK]. Setting File Name This section explains the procedure for setting a file name. Scanned file will be given a file name consisting of the time and date of scanning, 4-digit page number, etc. 6 • Single-page and divided multi-page files are assigned file
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    B Press [File Name]. Setting File Type and File Name The soft keyboard appears. C Enter a file name. D Press [OK] twice. Changing the starting digit of file name serial numbers A single-
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    serial number. Change the number under [Scanner Features], [No. of Digits for Single Page Files]. For details, see "Send Settings", General Settings Guide. Security Settings to PDF Files This section explains security settings for PDF files. Use security settings to prevent unauthorized access to
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    E In [Encrypt Document], select [On]. Setting File Type and File Name F In [Password], press [Enter]. 6 G Enter a password, and then press [OK]. The password entered here will be required to open the PDF file. H Enter the password again, and then press [OK]. I In [Encryption Level], select [40 bit
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    , copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. Important ❒ Encryption is possible only for scan files sent by e-mail or Scan to Folder. ❒ You cannot reset or change a file's restriction setting without the Master Pass
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 139
    password entered here will be required to change the security settings of the PDF file. H Enter then password again, and then press [OK]. I Select the security permission setting. You can specify the following security settings: • Print permission: [Prohibit], [Allow], or [Low Resolution Only
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    them for future use. Note ❒ You can register up to 10 programs for the scanner mode. ❒ Programs are not deleted by turning the power off or by pressing {Clear Modes} unless the content is deleted or newly registered. ❒ The following settings can be registered to programs: Scan Settings, 1 Sided
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    registered in a program and use them for scanning: A Press {Program}. B Press [Recall]. 6 C Press the number of the program you want to recall. Settings registered in the program are recalled and the initial scanner screen reappears. Settings are not registered in numbers that appear without
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    Scan Settings Changing a Registered Program To change the settings registered to a program: A Press {Program}. B Press [Recall]. C Press the number of the program you want to recall. D Change settings program in which you want to register the changed set- tings. H If you select a program that
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    Deleting a Program To delete a registered program: A Press {Program}. B Press [Delete]. Programs C Press the number of the program you want to delete. D Press [Yes]. 6 The program is deleted, and the initial screen reappears after a moment. Changing the Registered Program Name To change the
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    of the last page, Divide, Original Orientation, File Type, Batch/SADF, Store File, Preview, and Reception Notice. A Make the necessary scan settings on the initial screen. B Press {Program}. 6 AMW013S C Press [Program as Defaults]. D Press {Program}. E A confirmation screen appears. Press [Yes]. The
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    Scan Settings When Using Twain Scanner Scan Settings When Using Twain Scanner This section explains how to specify original orientation and scan setting for a bundle of mixed size originals when using the TWAIN scanner. Setting Original Orientation on the TWAIN Scanner To correctly display the
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    orientation and the orientation specified on the scanner driver does not change. ❒ For details about the Scanner Control dialog box, see the TWAIN driver Help. 6 ❒ Depending on the settings, originals of different sizes are scanned differently. When Scanning Originals of Mixed Sizes Using TWAIN
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 147
    The appendix details specifications of the scanner function and explains supplementary settings. Relationship between scan size when using the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ If [Text], [Text / Line Art], [Text / Photo], or [Photo] is selected for Scan
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 148
    This section explains the relationship between resolution and scan size when using the machine as a TWAIN scanner. To specify the scan area or resolution on the machine you are using as a network TWAIN scanner directly, see the TWAIN driver Help. ❖ If [Binary(Text)] or [Binary(Photo)] is selected
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    Relationship between Resolution and File Size ❖ If [Gray Scale] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with if Original Orientation is L. in the table 100 200 300 400 500 600 700 800 900 1000 1100 1200 dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 150
    files are converted when sent by e-mail or Scan to Folder. ❖ Single page file type Scan Setting Black and white Gray scale TIFF/JPEG specified TIFF TIFF (uncompressed) / JPEG (compressed) PDF specified PDF PDF ❖ Multi-page file type Scan Setting Black and white Gray scale TIFF specified TIFF
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 151
    must install this driver if you want to scan originals or use the machine as a network TWAIN scanner. ❖ File path The TWAIN driver is stored in the following folder on the CD-ROM: \DRIVERS\TWAIN ❖ System requirements • Computer hardware PC/AT-compatible machines that support the operating system
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 152
    , see DeskTopBinder Lite manuals or DeskTopBinder Lite Help. ❖ File path DeskTopBinder Lite is stored in the following folder on the CD-ROM provid- 7 ed with this machine: \UTILITY\DESKV2 ❖ System requirements • Computer hardware PC/AT-compatible machines that support the following operating
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 153
    Supplied on CD-ROM ❖ Software installed with DeskTopBinder Lite • Auto Document Link Auto Document a work folder of the DeskTopBinder. For details, see DeskTopBinder Help. • Function Palette Function Palette allows you to use DeskTopBinder functions such as Scan using TWAIN scanner or Print without
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 154
    the values of various transmission/storage/delivery function settings. Note ❒ Depending on the type or settings of the file or original, you may if they contain more than 128 characters. Number of addresses you can 500 addresses specify at the same time You can specify 100 destinations by direct
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 155
    using the Email and Scan to Folder functions simultaneously. Item Maximum value Comments Number of destinations you can 550 addresses select for E-mail and Scan to Folder Number of destinations you can 500 addresses select for sending by e-mail Number of destinations you can 50 addresses set for
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 156
    tells you the maximum values of the storage function settings. Item Maximum value Comments Number of file name characters files 7 3,000 files This is the total number of files stored under the scanner, copier, document box, and printer functions. Storable number of pages 10,000 pages This
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 157
    the values of setting items for the network delivery scanner function. Item Maximum alphanumeric charac- - acters ters Number of addresses you can 500 addresses specify at the same time Sendable file size 2, software you are us- ing. For details, see the manuals supplied with the
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 158
    The following table tells you the specifications of the scanner. Scan method Flatbed scanning Scan speed When using the E-mail/Scan to Folder/Network Delivery Scanner function: Black and white: 75 page/min (Original size: A4K, Scan Type: Text , Resolution: 200 dpi, Compression (Black
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 159
    INDEX A Address Book, 12, 40, 47 ADF, 113, 116, 137 Adjusting image , 67 File name, 65, 66, 78, 125 File type, 125 Folder sending, 139 FTP, 38 FTP server, 52 Functions, 2 G General settings, 8 Gray Scale, 106 I IEEE1394, 12, 39, 101 Initial settings, 9 Install, 83, 102 I/O device, 81 J JPEG, 142
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 160
    Return receipt, 85 Ridoc IO Admin, 12, 40 S SADF, 120 Scanner Features, 8 Scanning multiple pages, 123 ScanRouter delivery software, 81 Scan settings, 8, 105 Scan Size, 106 Scan to Folder, 37, 42 Scan Type, 106, 139 Screen, 68, 84 Scan to Folder, 41 Search by comment, 91 Searching by file name, 70
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    delivery scanner screen, 88 Scan to Folder, 44 Symbol, 1 T Template size, 106 Text, 106 TIFF, 142 TIFF/JPEG, 125 Transmission function folder transmission, 147 sending e-mail, 146 simultaneous transmission, 147 TWAIN Driver, 102, 103, 143 TWAIN scanner, 99, 100, 103, 137, 138, 140 setting original
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 162
    154 EN USA B841-7700
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 163
    and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there of Conformity Product Name: Printer/Scanner Controller Model Number: Printer/Scanner Unit Type 7500 Responsible party: Ricoh Corporation Address: 5 Dedrick Place,
  • Ricoh Aficio MP 7500 S/P | Scanner Reference - Page 164
    Printer/Scanner Unit Type 7500 Operating Instructions Scanner Reference EN USA B841-7700
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Printer/Scanner Unit
Type 7500
Operating Instructions
Scanner Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Sending Scan Files by E-mail
Sending Scan Files to Folders
Storing Files Using the Scanner Function
Delivering Scan Files
Scanning Originals with the Network TWAIN Scanner
Various Scan Settings
Appendix
1
2
3
4
5
6
7