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Ricoh Aficio MP 7500 S/P Scanner Reference - Page 136

Security Settings to PDF Files, Encrypting PDF files

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Various Scan Settings E Press [OK]. Note ❒ You can change the starting digit only if other than [Single Page] is selected as the file type. ❒ You can change the number of digits in the serial number. Change the number under [Scanner Features], [No. of Digits for Single Page Files]. For details, see "Send Settings", General Settings Guide. Security Settings to PDF Files This section explains security settings for PDF files. Use security settings to prevent unauthorized access to PDF files. Important ❒ Security settings can be made for PDF files only. Encrypting PDF files 6 Set a password to protect and encrypt a PDF file . Only users who have the password can open and decrypt the PDF file. Important ❒ Encryption is possible only for scan files sent by e-mail or Scan to Folder. ❒ You cannot open an encrypted file without a password. Make sure you do not forget a file's password. A Press [File Name / Type]. B Check that [PDF] is selected. C Press [Security Settings]. D Select [Encryption]. 128

Section	Page
Printer/Scanner Unit Type 7500 Operating Instructions Scanner Reference	1
Introduction	2
Important	2
Trademarks	2
Manual for This Machine	3
TABLE OF CONTENTS	5
How to Read This Manual	9
Symbols	9
About the Scanner Functions	10
Display Panel	11
Simplified Display	11
Confirmation Displays	12
Check Modes	12
Preview	13
Transmission File Status	14
Scanner Features	16
1. Sending Scan Files by E-mail	19
Before Sending Scan Files by E-mail	19
Outline of Sending Scan Files by E-mail	19
Preparation for Sending by E-mail	20
Registering E-mail Addresses in the Address Book	20
E-mail Screen	21
Basic Operation for Sending Scan Files by E-mail	22
Switching to the E-mail Screen	25
Specifying E-mail Destinations	26
Selecting the Destination from the Machine’s Address Book	26
Selecting a destination from the list	26
Selecting destinations by entering the registration numbers	27
Searching the machine’s address book for the destination and selecting it	28
Entering an E-mail Address Manually	30
Selecting Destinations by Searching an LDAP Server	31
Registering a Directly-Entered Destination in the Address Book	33
Specifying the E-mail Sender	35
Selecting a Sender from the List	35
Using a Registration Number to Specify a Sender Name	36
Selecting the Sender by Searching the Machine’s Address Book	36
Specifying the E-mail Subject	39
Specifying the E-mail Message	40
Selecting a Message from the List	40
Manual Entry of a Message	41
Simultaneous Storage and Sending by E-mail	42
Sending the URL by E-mail	43
2. Sending Scan Files to Folders	45
Before Sending Files by Scan to Folder	45
Outline of Sending Scan Files by Scan to Folder	45
Sending files to shared folders	45
Sending files to an FTP server	46
Sending files to a NetWare server	47
Preparation for Sending by Scan to Folder	47
Registering Destination Folders in the Address Book	48
Scan to Folder Screen	49
Basic Operations When Using Scan to Folder	50
Switching to the Scan to Folder Screen	52
Specifying Scan to Folder Destinations	53
Selecting the Destination from the Machine’s Address Book	53
Selecting a destination registered in the destination list	54
Selecting destinations by entering the registration numbers	54
Searching the machine’s address book for the destination and selecting it	55
Sending Files to a Shared Network Folder	57
Entering the path to the destination manually	57
Specifying the path by browsing the network for destinations	59
Sending Files to an FTP Server	60
Entering the path to an FTP server manually	60
Sending Files to an NDS Tree or NetWare Server	62
Entering the path to an NDS tree or NetWare server manually	62
Specifying the path to a destination folder in an NDS tree or on a NetWare server by browsing the network	64
Registering the Path to the Selected Destination in the Address Book	65
Simultaneous Storage and Sending by Scan to Folder	67
3. Storing Files Using the Scanner Function	69
Before Storing Files	69
Outline of File Storage under the Scanner Function	69
Basic Operation for Storing Scan Files	71
Specifying File Information for a Stored File	73
Specifying a User Name	73
Specifying a File Name	74
Specifying a Password	75
Displaying the List of Stored Files	76
List of Stored Files	76
Searching the List of Stored Files	77
Searching by user name	77
Searching by file name	78
Checking Stored Files	79
Checking a Stored File Selected from the List	79
Stored File Preview Screen	80
Checking Stored Files from a Client Computer	80
Displaying the List of Stored Files with DeskTopBinder Lite	81
Using Web Image Monitor to Display Stored Files	81
Sending a Stored File	82
Sending Stored Files	82
Managing Stored Files	84
Deleting a Stored File	84
Changing Data for a Stored File	85
Changing a user name	85
Changing a file name	86
Changing a password	87
4. Delivering Scan Files	89
Before Delivering Files	89
Outline of Scan File Delivery	89
Preparing to Deliver a File	90
Installing DeskTopBinder Lite from the Supplied CD-ROM	91
Network Delivery Scanner Screen	92
Basic Operation for Delivering Files	93
Switching to the Network Delivery Scanner Screen	96
Specifying Delivery Destinations	97
Selecting Destinations Registered in the Delivery Server’s Address Book	97
Selecting a destination from the Destination List	97
Selecting destinations by entering their registration numbers	98
Selecting destinations by searching the delivery server’s Destination List	99
Specifying the Sender	101
Selecting a Sender from the Sender List in the Delivery Server’s Destination List	101
Selecting the Sender by Entering the Registration Number	102
Selecting a Sender by Searching the Delivery Server’s Destination List	103
Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server	105
Simultaneous Storage and Delivery	106
5. Scanning Originals with the Network TWAIN Scanner	107
Before Using the Network TWAIN Scanner	107
Outline of the Network TWAIN Scanner	108
Preparing to Use the Network TWAIN Scanner	109
Installing the TWAIN Driver from the Supplied CD-ROM	110
Basic Network TWAIN Scanner Operation	111
6. Various Scan Settings	113
Scan Settings	113
Items for Specifying Scan Settings	114
Scan Type	114
Resolution	114
Scan Size	114
Relationship of original of mixed sizes and scan size	115
Setting procedure of custom size when scanning an entire original	116
Setting procedure of custom size when scanning part of an original	118
How to set originals to scan them by custom size	121
Edit	122
Adjusting Image Density	123
Setting of Original Feed Type	124
Original Orientation	124
Placing Originals	125
Original Settings	126
One-sided original	126
Two-sided original	127
Batch, SADF	128
Divide	129
Scanning Multiple Pages of Originals as One File	131
Setting File Type and File Name	133
Setting File Type	133
Setting File Name	134
Changing the starting digit of file name serial numbers	135
Security Settings to PDF Files	136
Encrypting PDF files	136
Changing security permissions for PDF files	138
Programs	140
Registering Frequently Used Setting	140
Recalling a Registered Content	141
Changing a Registered Program	142
Deleting a Program	143
Changing the Registered Program Name	143
Registering Initial Values for Initial Display	144
Scan Settings When Using Twain Scanner	145
Setting Original Orientation on the TWAIN Scanner	145
Placing Originals	145
When Scanning Originals of Mixed Sizes Using TWAIN Scanner	146
7. Appendix	147
Relationship between Resolution and File Size	147
When Using E-mail, Folder Sending, Storing or Network Delivery Function	147
When Using as a TWAIN Scanner	148
Relationship between File Type Specified for Scanning and File Types for Sending E-mail and Folder	150
Software Supplied on CD-ROM	151
Quick Install	151
TWAIN Driver	151
DeskTopBinder Lite	152
Values of Various Set Items for Transmission/Storage/Delivery Function	154
Transmission Function	154
Sending E-mail	154
Folder transmission	155
Simultaneous Transmission	155
Storage Function	156
Network Delivery Function	157
Specifications	158