Adobe 22002484 User Guide - Page 82

USING ACROBAT 9 STANDARD 77 Creating PDFs 6 If you selected Automatically Send Adobe PDF Files By Email, a dialog box appears asking for your email profile. Enter the appropriate information and click OK. When the job is finished, a message appears, telling you that the process was successful. Email options for PDF mail merges To Use the pop-up menu to select the field or column in the associated data file that contains the email addresses in each individual's record. Subject Line Type the text that you want to appear in the subject line of each message. Message Type to add or edit text that you want to appear in the body of the email messages. PDFs from Microsoft Project, Publisher, and Access There are specific differences to be aware of when you create PDFs from files authored in these applications: Microsoft Project You can create PDFs of only the currently selected view. Views designated as nonprintable in Project cannot be converted to PDF. Note: Converting Project files requires Acrobat Pro or Acrobat Pro Extended. Microsoft Publisher PDFs converted from Microsoft Publisher support crop marks, links, bookmarks, spot colors, transparency, bleed marks, printing bleed marks, and CMYK color conversion. Microsoft Access When creating PDFs from Access files, the process can involve two additional steps: • You must select the object in the Access file to be created as a PDF before using the PDFMaker button or command. • You can choose Adobe PDF > Convert Multiple Reports To Single Adobe PDF. For Access 2007, click Acrobat and then click Convert Multiple Reports. You can select individual reports that you want to include, and click Add Report(s). When all of the reports that you want to convert appear in the Reports In Adobe PDF list, click Convert to start creating the PDF. Note: When you convert an Access file to PDF, Access tables, queries, forms, and reports are converted. Application-specific PDFMaker settings The conversion settings available in one PDFMaker-enabled application may be different from those settings you would encounter within a different application. Some PDFMaker settings are common to several or most applications. Some options are unique to a specific application. More Help topics "Adobe PDF conversion settings" on page 87 "Convert web pages to PDF in Internet Explorer (Windows)" on page 80 "Convert Microsoft Word, PowerPoint, and Excel files to PDF" on page 72 Settings tab options available from within most applications The following settings appear on the Settings tab available from within most PDFMaker-enabled applications. Attach Source File Includes the document being converted as an attachment to the PDF. Last updated 9/30/2011