Adobe 62000112DM User Guide - Page 243

ADOBE ACROBAT 3D VERSION 8 236 User Guide Distributing forms Distribute a form by email If you want to distribute the form immediately and through your default email application, you can complete the distribution process entirely in the Distribute Form wizard. However, if you want to distribute the form later, or if you want to distribute it through a web-based email account, the process is slightly different. Distribute the form now 1 Do one of the following: • Choose Forms > Distribute Form. • In the Forms toolbar, click the Distribute button . • Choose Tools > Forms > Distribute. • On the Tasks toolbar, choose Distribute Form on the Forms button menu. Note: In order to distribute a form, it must contain a submit button. Otherwise, the Distribute commands and Distribute button may not be available. 2 A series of messages might appear, depending on the conditions Acrobat detects in your form. Respond to the onscreen instructions as needed, to finalize fields, add a submit button, clear any sample data, and save the form. 3 In the form Distribution Options dialog box, select Send Now Via Email. 4 Follow the instructions that appear in the Distribute Form wizard providing all the following information, and clicking Next after each addition: • The email address to which the form data will return. • A location for the data collection file. • Email addresses for all the individuals to whom the form will be sent. • Text for the email subject line and message body text, if you want something other than the default text. Or, you can click Select Text File and browse to select a text file that you have created with content for the message body text. 5 Click Done, and then open the Outbox in your default email application and review the prepared message. Notice that the recipient addresses are automatically listed in the Bcc box, so that the identities of the addressees are hidden from all recipients. Prepare the form for later distribution 1 Do one of the following: • Choose Forms > Distribute Form. • In the Forms toolbar, click the Distribute button . • In the Tasks toolbar, choose Distribute Form on the Forms button menu. Note: In order to distribute a form, it must contain a submit button. Otherwise, the Distribute commands and Distribute button may not be available. 2 A series of messages might appear, depending on the conditions Acrobat detects in your form. Respond to the onscreen instructions as needed, to finalize fields, add a submit button, clear any sample data, and save the form. 3 In the form Distribution Options dialog box, select Save And Send Later.