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Brother International MFC 8890DW Software Users Manual - English - Page 97

Scan to E-mail (E-mail Server) (MFC-8890DW only

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Network Scanning (For models with built-in network) d Press a or b to choose E-mail. Press OK. If your machine does not support Duplex Scan, go to step f. If your machine supports Duplex Scan, go to step e. e Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge. Press OK. f Press a or b to choose the destination PC you want to use for E-mailing your document. Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on 4 the control panel. Press OK. g Press Start. The machine starts the scanning process. Note If you want to change the default file size, choose your preferred rate by moving the scroll bar on the Device Button tab of the ControlCenter3 configuration. Scan to E-mail (E-mail Server) (MFC-8890DW only) 4 When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color document and send it directly to an E-mail address from the machine. You can choose PDF, Secure PDF or TIFF for Black and White and PDF, Secure PDF, XPS or JPEG for color or gray. Note Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See the Network User's Guide on the CD-ROM.) a Load your document. b Press (Scan). c Press a or b to choose Scan to E-mail. Press OK. d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge. Press OK. e Press a or b to choose Change Setting. Press OK. If you don't have to change the quality, press a or b to choose Enter Address. Press OK and then go to step i. 89

Section	Page
SOFTWARE USER’S GUIDE DCP-8080DN DCP-8085DN MFC-8480DN MFC-8680DN MFC-8890DW	1
Table of Contents	3
Section I: Windows®	9
1 Printing	10
Using the Brother printer driver	10
Printing a document	11
Duplex printing	12
Guidelines for printing on both sides of the paper	12
Automatic duplex printing	12
Manual duplex printing	12
Simultaneous scanning, printing and faxing	12
Printer operation keys	13
Job Cancel	13
Secure Key	13
Printer Emulation Support	14
Setting the Emulation mode	14
Printing the Internal Font List	15
Printing the Print Configuration List	15
Test Print	15
Duplex	16
Restoring default printer settings	16
Status Monitor	17
Monitoring the machine’s status	17
Printer driver settings	18
Features in the Windows® printer driver	19
Basic tab	19
Paper Size	20
Orientation	20
Copies	20
Media Type	20
Resolution	21
Print Settings	21
Multiple Page	21
Duplex / Booklet	22
Paper Source	24
Advanced tab	25
Use Watermark	27
Watermark Settings	27
Transparent	28
In Outline Text	28
Print Watermark	28
Header-Footer Print	29
Toner Save Mode	29
Secure Print	29
Administrator	30
User Authentication	30
Other Print Options	31
Macro	31
Density Adjustment	31
Improve Print Output	31
Accessories tab	32
Support	34
Features in the BR-Script3 (PostScript® 3™ language emulation) printer driver	36
Printing Preferences	36
Advanced options	38
Ports tab	40
2 Scanning	41
Scanning a document using the TWAIN driver	41
Scanning a document into the PC	41
Pre-Scanning to crop a portion you want to scan	43
Settings in the Scanner Setup dialog box	44
Image Type	44
Resolution	45
Scan Type	45
Reduce Noise	45
Brightness	46
Contrast	46
Document Size	46
Scanning a document using the WIA driver (Windows® XP/Windows Vista®)	48
WIA compliant	48
Scanning a document into the PC	48
Pre-Scanning to crop a portion you want to scan using the scanner glass	50
Scanner Utility	51
Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan)	53
Scanning a document into the PC	53
Pre-Scanning to crop a portion you want to scan using the scanner glass	54
Using the Scan key (For USB or Parallel cable users)	56
Scan to USB	57
Changing the default file size	58
Changing the default resolution and file type	59
Changing the default file name	59
Understanding the Error Messages	59
Scan to E-mail	60
Scan to Image	60
Scan to OCR	61
Scan to File	62
Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™	63
Viewing items	64
Organizing your items in folders	65
Quick links to other applications	65
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit	65
Importing items from other applications	66
Exporting items into other formats	66
Exporting an image file	66
Uninstalling ScanSoft™ PaperPort™ 11SE with OCR	66
(Windows® 2000 Professional)	66
(Windows® XP)	66
(Windows Vista®)	66
3 ControlCenter3	67
Using ControlCenter3	67
Switching the user interface	69
Turning the Auto Load feature off	69
SCAN	70
File type	71
Image (example: Microsoft® Paint)	71
OCR (Word Processing program)	73
E-mail	74
File	75
CUSTOM SCAN	76
File type	77
Customizing a user-defined button	78
Scan to Image	78
Scan to OCR	80
Scan to E-mail	81
Scan to File	82
COPY	83
PC-FAX (MFC models only)	85
Send	86
Receive/View Received	86
Address Book	87
Setup	87
DEVICE SETTING	88
Remote Setup (MFC models only)	89
Quick-Dial (MFC models only)	90
Status Monitor	90
User’s Guide	91
4 Network Scanning (For models with built-in network)	92
Before using Network Scanning	92
Network license	92
Configuring Network Scanning	93
Using the Scan key	96
Scan to E-mail (PC)	96
Scan to E-mail (E-mail Server) (MFC-8890DW only)	97
Using One-Touch or Speed-Dial number	98
Scan to Image	99
Scan to OCR	100
Scan to File	101
Scan to FTP	102
Configuring the FTP Default Settings	103
Scan to FTP using FTP Server Profiles	104
Scan to Network	105
Configuring the Scan to Network Default Settings	106
Scan to Network using Scan to Network Profiles	107
How to set a new default for the file size (For Scan to E-mail (E-mail server), Scan to FTP and Scan to Network)	108
How to set a new default for the Duplex Scan mode (For Scan to E-mail (E-mail server) only)	108
5 Remote Setup (MFC models only)	109
Remote Setup	109
6 Brother PC-FAX Software (MFC models only)	111
PC-FAX sending	111
Setting up user information	111
Sending setup	112
Setting up a cover page	113
Entering cover page information	114
Sending a file as a PC-FAX using the Facsimile style user interface	114
Sending a file as a PC-FAX using the Simple style user interface	115
Address Book	117
Brother Address Book	118
Setting up a member in the Address Book	118
Speed Dial setup	119
Setting up a group for broadcasting	120
Editing member information	120
Deleting a member or group	120
Exporting the Address Book	121
Exporting Address Book entries	121
Importing to the Address Book	122
Importing an ASCII text file	122
PC-FAX receiving	124
Enabling PC-FAX Receiving software on your machine	125
Running the PC-FAX Receiving software on your PC	125
Setting up your PC	126
Configuring the Network PC-FAX Receiving Settings	127
Viewing new PC-FAX messages	128
7 Firewall settings (For Network users)	129
Before using the Brother software	129
Windows® XP SP2	129
Windows Vista®	131
Section II: Apple Macintosh	134
8 Printing and Faxing	135
Printer operation keys	135
Job Cancel	135
Secure Key	135
Printer Emulation Support	136
Setting the Emulation mode	136
Printing the Internal Font List	137
Printing the Print Configuration List	137
Test Print	137
Duplex	138
Restoring default printer settings	138
Status Monitor	139
Updating the machine’s status	139
Hiding or showing the window	139
Quitting the window	140
Web Based Management (Network Connection Only)	140
Features in the printer driver (Macintosh)	141
Choosing page setup options	141
Choosing printing options	142
Cover Page (Mac OS X 10.4.x or greater)	143
Paper Feed	143
Layout	144
Secure Print	145
Print Settings	146
Duplex Printing	148
Status Monitor	149
Removing the Printer driver for Macintosh	150
Using the BR-Script3 Driver (Post Script® 3™ language emulation printer driver)	151
Features in the BR-Script3 (PostScript® 3™ language emulation) printer driver	157
Page Setup	157
Choosing page setup options	157
Cover Page (Mac OS X 10.4.x or greater)	159
Layout	159
Duplex Printing	160
Secure Print (Mac OS X 10.5.x only)	161
Printer Features	162
Sending a fax (MFC models only)	166
Macintosh	166
Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.3.9 to 10.4.x)	169
Using Mac OS X 10.5.x Addresses panel	170
9 Scanning	172
Scanning from a Macintosh	172
Scanning an image into your Macintosh	172
Scanning a whole page	172
Scanning a duplex document	173
Pre-Scanning an image	174
Settings in the Scanner window	175
Resolution	175
Scan Type	175
Document size	176
Adjusting the Image	177
Using the Scan key (For USB cable users)	178
Scan to USB	179
Changing the default file size	180
Changing the default resolution and file type	181
Changing the default file name	181
Understanding the Error Messages	181
Scan to E-mail	182
Scan to Image	182
Scan to OCR	183
Scan to File	184
Using Presto! PageManager	185
Features	185
System requirements for Presto! PageManager	185
NewSoft Technical Support	185
10 ControlCenter2	188
Using ControlCenter2	188
Turning the AutoLoad feature off	188
SCAN	190
File types	191
Image (example: Apple Preview)	191
OCR (word processing application)	193
E-mail	194
File	195
CUSTOM SCAN	196
File types	197
User-defined button	197
Scan to Image	198
Scan to OCR	200
Scan to E-mail	202
Scan to File	203
COPY / PC-FAX (PC-FAX is on MFC models only)	205
DEVICE SETTINGS	207
Remote Setup (MFC models only)	207
Quick-Dial (MFC models only)	208
Status Monitor	208
11 Network Scanning	209
Before using Network Scanning	209
Configuring network scanning	209
Using the Scan key	211
Scan to E-mail (PC)	211
Scan to E-mail (E-mail server, MFC-8890DW only)	212
Using One-Touch or Speed-Dial number	213
Scan to Image	214
Scan to OCR	215
Scan to File	216
Scan to FTP	217
Configuring the FTP Default Settings	218
Scan to FTP using FTP Server Profiles	219
Scan to Network	221
Configuring the Scan to Network Default Settings	222
Scan to Network using Scan to Network Profiles	223
How to set a new default for the file size (For Scan to E-mail (E-mail server), Scan to FTP, Scan to Network)	224
How to set a new default for the Duplex Scan mode (For Scan to E-mail (E-mail server) only)	225
12 Remote Setup (MFC models only)	226
Remote Setup	226
Index	228