HP Deskjet 2540 User Guide

HP Deskjet 2540 Manual

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  • HP Deskjet 2540 | User Guide - Page 1
    HP Deskjet 2540 All-in-One series
  • HP Deskjet 2540 | User Guide - Page 2
  • HP Deskjet 2540 | User Guide - Page 3
    of contents 1 HP Deskjet 2540 series Help ...1 2 Get to know the HP Deskjet 2540 series ...3 Printer parts ...4 Control panel features ...5 Wireless settings ...6 Status lights ...7 Auto-Off ...10 3 Print ...11 Print documents ...12 Print photos ...14 Print envelopes ...15 Print with HP wireless
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    ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard
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    1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page
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    2 Chapter 1 HP Deskjet 2540 series Help ENWW
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    2 Get to know the HP Deskjet 2540 series ● Printer parts ● Control panel features ● Wireless settings ● Status lights ● Auto-Off ENWW 3
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    5 Lid-backing 6 Paper-width guide for the input tray 7 Control panel 8 Cartridge access door 9 Output tray 10 Output tray extender (also referred to as the tray extender) 11 Scanner glass 12 Rear USB port 13 Power connection. 4 Chapter 2 Get to know the HP Deskjet 2540 series ENWW
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    the status of HP wireless direct. Press the button to turn on or off HP wireless direct. Start problems. Attention light: Indicates that there is a paper jam, the printer is out of paper, or some event that requires your attention. Cartridge lights: Indicates low ink or ink cartridge problems
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    shows the wireless strength indicator. How do I? Instructions Print network configuration page. The network configuration page will printer control panel. Establish a WPS connection. Wi-Fi Protected Setup (WPS - requires WPS router) on page 48 6 Chapter 2 Get to know the HP Deskjet 2540 series
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    on the printer. If the problem persists, contact HP. The printer still prints even if the scanner is not working. ● Cartridge access door is open. Close the cartridge access door. For more information, see Prepare trays on page 70. ● Cartridge access door is open and one or more ink cartridges are
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    information, see Replace ink cartridges on page 41. ● One corresponding cartridge still has the tape on, is missing, or is counterfeit. ◦ Install the ink cartridge, or remove the pink tape from the ink cartridge, or replace the defective ink 8 Chapter 2 Get to know the HP Deskjet 2540 series ENWW
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    HP ink cartridge, or press any button, except the Cancel button, to resume printing. On button light, Wireless status light, Wireless Direct status light, letter "E", the media error indicator, the wireless strength indicator, Attention light, and both cartridge lights are blinking. The printer
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    , click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. In the printer software, select Print & scan, and then select Maintain Your Printer to access the printer toolbox. 3. In the printer toolbox, click Advanced Settings, and then follow the on-screen instructions. Once
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    3 Print This section contains the following topics: ● Print documents ● Print photos ● Print envelopes ● Print with HP wireless direct ● Print using the maximum dpi ● Tips for print success ENWW 11
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    is selected. 3. Click the button that opens the Properties dialog box. Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Select the appropriate options. ● On the Layout tab, select Portrait or
  • HP Deskjet 2540 | User Guide - Page 17
    the Layout tab, select an appropriate option from the Print on Both Sides Manually dropdown list. 6. Click OK to print. 7. After the even numbered printed, remove the document from the output tray. 8. Follow the on-screen instructions, reload the paper in the input tray with the blank side up and
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    is selected. 3. Click the button that opens the Properties dialog box. Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Select the appropriate options. ● On the Layout tab, select Portrait or
  • HP Deskjet 2540 | User Guide - Page 19
    You can load one or more envelopes into the input tray of the HP Deskjet 2540 series. Do not use printer until they stop. 5. Slide the paper-width guide firmly against the edge of the envelopes. To print an envelope 1. On the File menu in your software, click Print. 2. Make sure your printer
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    are using a computer, make sure you have installed the printer software provided with the printer. ● If you are using a mobile device, make sure you have installed a compatible printing app. For more information about mobile printing, visit www.hp.com/global/us/en/eprint/ mobile_printing_apps.html
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    , click HP, click HP DESKJET 2540 series, and then click Printer Setup & Software. b. Select Connect New Printer. c. When the Connection Options software screen appears, select Wireless. Select HP DESKJET 2540 series from the list of detected printers. d. Follow the on-screen instructions. 5. Print
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    is selected. 3. Click the button that opens the Properties dialog box. Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Click the Paper/Quality tab. 5. From the Media drop-down list, must select
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    the icon with the printer's name. ◦ Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● If you want to print a black and white document using black ink only, click the
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    Notes ● Original HP ink cartridges are designed and tested with HP printers and papers to help you easily produce great results, time after time. NOTE: HP cannot guarantee the quality or reliability of non-HP supplies. Product service or repairs required as a result of using a non-HP supply will
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    4 Paper basics You can load many different types and sizes of paper in the HP Printer, including letter or A4 paper, photo paper, transparencies, and envelopes. This section contains the following topics: ● Recommended papers for printing ● Load media ENWW 21
  • HP Deskjet 2540 | User Guide - Page 26
    's highest-quality photo paper for your best photos. With HP Premium Plus Photo Paper, you can print beautiful photos that are instant-dry so you can share them right off the printer. It is available in several sizes, including A4, 8.5 x 11 inch, 4 x 6 inch (10 x 15 cm), 5 x 7 inch (13 x 18 cm), and
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    It features ColorLok Technology for less smearing, bolder blacks, and vivid colors. It is acid-free for longer lasting documents. ● HP Office Recycled Paper HP Office Recycled Paper is a high-quality multifunction paper made with 30% recycled fiber. It features ColorLok Technology for less smearing
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    to continue. Load full-size paper 1. Raise the input tray. 2. Lower the output tray and pull out the output tray extender. 3. Slide the paper-width guide to the left. 4. Insert a stack of paper into the input tray with the short edge forward and the print side up, and slide the stack
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    5. Slide the paper-width guide to the right until it stops at the edge of paper. Load small-size paper 1. Raise the input tray. 2. Lower the output tray and pull out the output tray extender. 3. Slide the paper-width guide to the left. ENWW Load media 25
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    paper with the short edge down and the print side up, and slide the stack of paper forward until it stops. 5. Slide the paper-width guide to the right until it stops at the edge of paper. Load envelopes 1. Raise the input tray. 2. Lower the output tray and pull out the
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    4. Insert one or more envelopes into far-right side of the input tray and slide the stack of envelopes down until it stops. The side to be printed on should face up. The flap should be on the left side and facing down. 5. Slide the paper-width guide to the right against the
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    28 Chapter 4 Paper basics ENWW
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    5 Copy and scan ● Copy documents ● Scan to a computer ● Tips for copy success ● Tips for scan success ENWW 29
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    . 1-sided original to 1-sided copy 1. Load either small photo paper or full-size paper in the input tray. 2. Load original. a. Lift the lid of the printer. b. Load original print side down on the right front corner of the scanner glass. 30 Chapter 5 Copy and
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    c. Close the lid. 3. Start copy. ▲ Press either Start Copy Black or Start Copy Color. Increase the number of copies by pressing the button multiple times. ENWW Copy documents 31
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    a computer, the HP Deskjet 2540 series and computer must be connected and turned on. Single page scan 1. Load original. a. Lift the lid of the printer. b. Load original print side down on the right front corner of the scanner glass. c. Close the lid. 2. Start scan. a. Start the scan job using the
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    desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. b. In the printer software, select the Print & Scan tab, and then select Scan a Document or Photo under Scan. You will see scan options that you can select on-screen. ENWW
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    Tips for copy success ● Load your original print side down on the right front corner of the scanner glass. ● To resize the copy, scan the original to the computer, resize it using an application on the computer, and then print the resized document. ● Clean the scanner glass and make
  • HP Deskjet 2540 | User Guide - Page 39
    Tips for scan success ● Load your original print side down on the right front corner of the scanner glass. ● Clean the scanner glass and make sure that there are no foreign materials adhering to it. Click here to go online for more information. ENWW Tips for scan success 35
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    36 Chapter 5 Copy and scan ENWW
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    6 Work with ink cartridges This section contains the following topics: ● Check estimated ink levels ● Order ink supplies ● Choose right ink cartridges ● Replace ink cartridges ● Use single-cartridge mode ● Cartridge warranty information ● Tips for working with cartridges ENWW 37
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    Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. In the printer software, click Estimated Ink Levels. NOTE: If you have installed a refilled or remanufactured ink cartridge, or an ink cartridge that has been used in another printer, the ink level indicator
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    order original HP supplies for the HP Deskjet 2540 series, go to www.hp.com/buy/supplies. If prompted, choose your country/region, follow the prompts to select your product, and then click one of the shopping links on the page. NOTE: Ordering ink cartridges online is not supported in all countries
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    Choose right ink cartridges HP recommends that you use original HP cartridges. Original HP cartridges are designed and tested with HP printers to help you easily produce great results, time after time. 40 Chapter 6 Work with ink cartridges ENWW
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    paper. 3. Remove the ink cartridge. a. Open the cartridge access door and wait for the print carriage to move to the center of the printer. b. Press down to release the ink cartridge, then remove it from the slot. 4. Insert one new ink cartridge. a. Remove the ink cartridge from the packaging. ENWW
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    the pink pull tab. c. Slide the ink cartridge into slot until it clicks into place. d. Close the cartridge access door. NOTE: The HP printer software prompts you to align the ink cartridges when you print a document after installing the new ink cartridge. 42 Chapter 6 Work with ink cartridges ENWW
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    been removed from each ink cartridge. When the plastic tape covers the ink cartridge contacts, the printer cannot detect that the ink cartridge is installed. Exit single-cartridge mode ● Install both the black and tri-color ink cartridges in the HP Deskjet 2540 series to exit singlecartridge mode
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    long as the HP ink is not depleted and the end of warranty date has not been reached. The end of warranty date, in YYYY/MM/DD format, may be found on the cartridge as indicated: For a copy of the HP Limited Warranty Statement, see the printed documentation that came with the printer. 44 Chapter
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    you are ready to install them. Leaving tape on the cartridges reduces ink evaporation. ● Insert the cartridges into the correct slots. Match the color and icon of each cartridge to the color and icon for each slot. Make sure the cartridges snap into place. ● Align the printer for best print quality
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    46 Chapter 6 Work with ink cartridges ENWW
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    (WPS - requires WPS router) ● Traditional wireless connection (requires router) ● USB connection (non-network connection) ● Change from a USB connection to a wireless network ● Connect wirelessly to the printer without a router ● Tips for setting up and using a networked
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    are for customers who have already set up and installed the printer software. For the first time installation refer to the setup instructions that came with the printer. To connect the HP Deskjet 2540 series to a wireless network using WPS, you will need the following: ● A wireless 802.11b
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    wireless networking support, or a network interface card (NIC). The computer must be connected to the wireless network that you intend to install the HP Deskjet 2540 series on. ● Network name (SSID). ● WEP key or WPA Passphrase (if needed). To connect the printer 1. Insert the printer software CD in
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    app bar. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series. 2. Click Printer Setup & Software. 3. Select Reconfigure Wireless Settings. Follow the on-screen instructions. 50 Chapter 7 Connectivity ENWW
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    (non-network connection) The HP Deskjet 2540 series supports a rear USB 2.0 High Speed port for connection to a computer. To connect the printer with the USB cable 1. Insert the printer software CD in the computer CD-ROM drive. NOTE: Do not connect the USB cable to the printer until you are prompted
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    printer and installed the software with a USB cable, directly connecting the printer to your computer, you can easily change to a wireless network connection. You will need a wireless 802.11b/g/n network that includes a wireless router or access point. NOTE: The HP Deskjet 2540 series only supports
  • HP Deskjet 2540 | User Guide - Page 57
    to new wireless networks and hotspots. With HP wireless direct, you can print directly to the printer wirelessly, without a wireless router, from information page. NOTE: HP wireless direct with security is enabled by default when you turn it on. The HP wireless direct password can be found by
  • HP Deskjet 2540 | User Guide - Page 58
    device on your network, including the printer. ● Learn how to find your network security settings. Click here to go online for more information. ● Learn about other troubleshooting tips. Click here to go online for more information. ● Learn about the HP Print and Scan Doctor. Click here to go online
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    click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. Click Print & Scan, and then click Printer Home Page (EWS). Open the embedded web server through HP wireless direct 1. From the printer control panel, press the Wireless Direct button
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    customer-specific preferences) are stored on the computer until you clear them manually. You can configure your browser to accept all cookies, or you can remove unwanted cookies. NOTE: Depending on your printer, if you disable cookies, you also disable one or more of the following features: ●
  • HP Deskjet 2540 | User Guide - Page 61
    the following topics: ● Improve print quality ● Clear paper jam ● Unable to print ● Clear print carriage ● Identify a defective cartridge ● Prepare trays ● Resolve copy and scan issues ● Printer failure ● Ink cartridge problem ● Older generation cartridges ● Networking ● HP support ENWW 57
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    click HP Deskjet 2540 series. c. In the printer software, click Print & Scan and then click Maintain Your Printer to access the printer toolbox. The printer toolbox appears. d. Click Align Ink Cartridges on the Device Services tab. The printer prints an alignment sheet. 58 Chapter 8 Solve a problem
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    computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. c. In the printer software, click Print & Scan and then click Maintain Your Printer to access the printer toolbox. d. Click Print Diagnostic Information on the Device
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    HP Deskjet 2540 series, and then click HP Deskjet 2540 series. c. In the printer software, click Print & Scan and then click Maintain Your Printer to access the Printer Toolbox. d. Click Clean Ink Cartridges on the Device Services tab. Follow the on-screen instructions. 60 Chapter 8 Solve a problem
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    If the above solutions do not resolve the problem, click here for more online troubleshooting. ENWW Improve print quality 61
  • HP Deskjet 2540 | User Guide - Page 66
    work, the paper jam will need to be cleared manually. 2. Pull the paper gently out of the input work, the paper jam will need to be cleared manually. 2. pull the paper gently out of the output the current job. Clear a paper jam from the cartridge access area 1. Press the Cancel button to try to
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    Cancel button to try to clear the jam automatically. If this does not work, the paper jam will need to be cleared manually. 2. Open the cleanout door located on the bottom of the printer. Press tabs on both sides of the cleanout door. 3. Remove the jammed paper. ENWW Clear paper jam 63
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    push the door towards the printer until both latches snap into place. 5. Press the Start Copy Black or Start Copy Color button on the control panel to continue the current job. If the above solutions do not resolve the problem, click here for more online troubleshooting. Prevent paper jams ● Do not
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    trouble printing, you can download the HP Print and Scan Doctor, which can troubleshoot this issue for you automatically. To get the tool, click the appropriate link: NOTE: The HP Print and Scan Doctor may not be available in all languages. Take me to the HP Print and Scan Doctor download page
  • HP Deskjet 2540 | User Guide - Page 70
    is set as the default printer, right-click the correct printer and select Set as Default Printer. d. Try using your printer again. 5. Restart the print spooler. To restart the print spooler a. Depending upon your operating system, do one of the following: Windows 8 i. Point to or tap the upper
  • HP Deskjet 2540 | User Guide - Page 71
    , and click Restart to restart the service. b. Make sure the correct printer is set as the default printer. The default printer has a check mark in a black or green circle next to it. c. If the wrong printer is set as the default printer, right-click the correct printer and select Set as Default
  • HP Deskjet 2540 | User Guide - Page 72
    more information. NOTE: Do not use any tools or other devices to remove jammed paper. Always use caution when removing jammed paper from inside the printer. Click here to go online for more information. 68 Chapter 8 Solve
  • HP Deskjet 2540 | User Guide - Page 73
    removed from both cartridges, and that both ink cartridges are installed. If both ink cartridge lights are still blinking, then one or both cartridges may be defective. To determine if one cartridge is defective, do the following: 1. Remove the black ink cartridge. 2. Close the cartridge access door
  • HP Deskjet 2540 | User Guide - Page 74
    Prepare trays Open output tray ▲ Output tray must be open to begin printing. Close cartridge access door ▲ Cartridge door must be closed to begin printing. Click here to go online for more information. 70 Chapter 8 Solve a problem ENWW
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    (Windows only) that can help solve many common "Unable to scan" issues. NOTE: The HP Print and Scan Doctor may not be available in all languages. Take me to the HP Print and Scan Doctor download page. Learn more about how to solve scan issues. Click here to go online for more information. Learn how
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    Printer failure Resolve printer failure ▲ Turn the printer off, then on. If that does not resolve the problem, contact HP. Please contact HP support for help . 72 Chapter 8 Solve a problem ENWW
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    . If your problem is still not resolved, replace the ink cartridges. For more information, see Replace ink cartridges on page 41. Clean the ink cartridge contacts CAUTION: The cleaning procedure should take only a few minutes. Make sure that the ink cartridges are reinstalled in the printer as soon
  • HP Deskjet 2540 | User Guide - Page 78
    . If you still receive the error message, turn the printer off, and then on again. NOTE: If one ink cartridge is causing problems, you can remove it and use the single-cartridge mode to operate the HP Deskjet 2540 series with only one ink cartridge. Click here to go online for more information. 74
  • HP Deskjet 2540 | User Guide - Page 79
    and finding the Warranty Ends date. If it says 'v1' several spaces to the right of the date, then the cartridge is the updated newer version. If it is an older generation cartridge, contact HP support for help or replacement. Click here to go online for more information. ENWW Older generation
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    more information. ● Learn about other troubleshooting tips. Click here to go online for more information. ● Learn about the HP Print and Scan Doctor. Click here to go online antivirus programs during printer setup. Click here to go online for more information. 76 Chapter 8 Solve a problem ENWW
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    to qualified online support specialists ● Software and driver updates for the printer ● Valuable troubleshooting information for common problems ● Proactive printer updates, support alerts, and HP newsgrams that are available when you register the printer 3. Call HP support. Support options and
  • HP Deskjet 2540 | User Guide - Page 82
    options Extended service plans are available for the HP Deskjet 2540 series at additional costs. Go to www.hp.com/support, select your country/region and language, then explore the services and warranty area for information about the extended service plans. 78 Chapter 8 Solve a problem ENWW
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    The technical specifications and international regulatory information for the HP Deskjet 2540 series are provided in this section. For additional specifications, see the printed documentation that came with the HP Deskjet 2540 series. This section contains the following topics: ● Hewlett-Packard
  • HP Deskjet 2540 | User Guide - Page 84
    under the copyright laws. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors
  • HP Deskjet 2540 | User Guide - Page 85
    Specifications Technical specifications for the HP Deskjet 2540 series are provided in this section. For more product specifications, see the Product Data Sheet at www.hp.com/support. ● System requirements ● Environmental specifications ● Input tray capacity ● Output tray capacity ● Paper size ●
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    Photo paper sheets: Up to 10 Paper size For a complete list of supported media sizes, see the printer software. Paper weights Plain Paper: 64 to 90 g/m² (16 to 24 lb resolution, see the scanner software. ● Color: 24-bit color, 8-bit grayscale (256 levels of gray) ● Maximum scan size from glass: 21.6
  • HP Deskjet 2540 | User Guide - Page 87
    the power adapter supplied by HP. Cartridge yield Visit www.hp.com/go/learnaboutsupplies for more information on estimated cartridge yields. Acoustic information If you have Internet access, you can get acoustic information from the HP website. Go to: www.hp.com/support. ENWW Specifications 83
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    priority parts have been designed to access quickly for efficient disassembly and repair. For more information, visit HP's Commitment to the Environment Web site at: www.hp.com/hpinfo/globalcitizenship/environment ● Eco-Tips ● Paper use ● Plastics ● Material safety data sheets ● Recycling program
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    recycle used print cartridges and ink cartridges free of charge. For more information, go to the following website: www.hp.com/hpinfo/ listed at: www.hp.com/go/ energystar Sleep mode ● Power usage is reduced while in Sleep mode. ● After initial setup of printer, the printer will enter Sleep
  • HP Deskjet 2540 | User Guide - Page 90
    the recycling of waste electrical and electronic equipment. For more information, please contact your household waste disposal service, or go to http://www.hp.com/recycle. Chemical substances HP is committed to providing our customers with information about the chemical substances in our products as
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    Restriction of hazardous substance (India) ENWW Environmental product stewardship program 87
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    Model Number for your product is SNPRB-1204-02. This regulatory number should not be confused with the marketing name (HP Deskjet 2540 All-in-One series, HP Deskjet Ink Advantage 2545 All-in-One series, etc.) or product numbers (A9U22A to A9U28A, etc.). 88 Appendix A Technical information ENWW
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    FCC statement Notice to users in Korea VCCI (Class B) compliance statement for users in Japan Notice to users in Japan about the power cord ENWW Regulatory notices 89
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    (in English only) either within the product documentation or at the following website: www.hp.com/go/certificates (type the product number in the search field). The compliance is indicated by one of the following conformity markings placed on the product: For non-telecommunications products and for
  • HP Deskjet 2540 | User Guide - Page 95
    Products with wireless LAN devices ● Some countries may have specific obligations or special requirements about the operation of Wireless LAN networks such as indoor use only or restrictions of the channels available. Please make sure that the country settings of the wireless network are correct.
  • HP Deskjet 2540 | User Guide - Page 96
    Declaration of conformity Regulatory wireless statements This section contains the following regulatory information pertaining to wireless products: ● Exposure to radio frequency radiation ● Notice to users in Brazil ● Notice to users in Canada ● Notice to users in Mexico ● Notice to users in
  • HP Deskjet 2540 | User Guide - Page 97
    ● Wireless notice to users in Japan Exposure to radio frequency radiation Notice to users in Brazil ENWW Regulatory notices 93
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    Notice to users in Canada Notice to users in Mexico 94 Appendix A Technical information ENWW
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    Notice to users in Taiwan Wireless notice to users in Japan ENWW Regulatory notices 95
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    96 Appendix A Technical information ENWW
  • HP Deskjet 2540 | User Guide - Page 101
    P paper recommended types 22 phone support 77 phone support period period for support 78 print specifications 82 R recycle ink cartridges 85 regulatory notices 88 regulatory model identification number 88 wireless statements 92 S scan scan specifications 82 support process 77 system requirements 81
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HP Deskjet 2540 All-in-One series