Nokia 6340i User Guide - Page 21

Nokia PC Sync CREATE A NEW FOLDER FOR PHONE CONTACTS To create a new subfolder for a custom contact list: 1 Click File, point to Folder, then click New Folder. 2 Type the name of your new folder (for example, Phone list). 3 Click the Folder contains drop-down arrow, then click Contact Items. 4 Select a location for your new folder (for example, click Contacts to make Phone list a subfolder of your Contacts folder). 5 Click OK to confirm your selection. COPY CONTACTS TO CUSTOM PHONE LIST 1 Click the Contacts button on your Outlook bar . 2 Select the contacts you want to appear in your custom list by holding the CTRL key while clicking on multiple contacts that may not be adjacent to each other. 3 Click Edit, then click Copy (or press CTRL + C). 6 4 Select your custom folder from the Folder List (for example, Phone list), or press CTRL + Y to display Go to Folder dialog box. 5 Click Edit, then click Paste (or press CTRL + V) to paste copies of the selected contacts into the new folder. Important: If you decide to drag-and-drop contacts between your main Contacts folder and the new custom folder, you must hold the CTRL key while dragging, then release the mouse button first. Holding the CTRL key during drag-and-drop allows you to make a copy of all selected contacts in the new folder. UPDATE PC SYNC OUTLOOK SETTINGS To update PC Sync's settings to synchronize with your custom list: 1 Establish a connection between your phone and PC. 2 Launch Nokia PC Sync from your PC Start menu (unless you have PC Sync configured to launch on startup). 3 Right-click the PC Sync tray icon, then click Properties. 4 Click the Microsoft Outlook tab. 5 Click the Contacts browse button , then select your custom folder. Click OK to confirm your selection. 6 Click the Summary tab, then click Synchronize Now to synchronize your phone and custom phone list. Configure other PIM applications Some PIM applications (such as Lotus Organizer) require a new database file for your custom contacts list. Once you create a new database file, copy the desired contact information from your main database to the new contacts database file. Use PC Sync settings to choose the database file containing only the information you want to use in your phone. CREATE A LOTUS ORGANIZER DATABASE FILE 1 With Lotus Organizer running, click File, then click New. 2 Click File, then click Save As. 3 Enter a name for your custom phone list (for example, Phone list). COPY CONTACTS TO CUSTOM PHONE LIST 1 From File Manager, open your default Organizer database (c:\lotus\work\organize\) Selected records 2 Click the Contacts tab, then click the desired alphabet tab. 3 Select the contacts you want to appear in your custom list by holding the CTRL key while clicking on multiple contacts that may not be adjacent to each other. 4 Continue by clicking subsequent alphabet tabs and selecting the desired contacts. 5 Click the Copy button (or press CTRL + C). 6 Use the Windows Task Bar to switch back to your new contacts [ 17 ]