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Introduction 1 Introduction 1 This guide provides you with the following information: • installation instructions for Nokia PC Suite 4.75 • instructions for using Nokia PC Suite 4.75 • instructions for using your phone as a wireless modem • OBSERVE SYSTEM REQUIREMENTS To install and run Nokia PC Suite 4.75, you need: • Nokia 6340 or 6340i phone • an Intel-compatible PC running Windows 98 (First or Second Edition), Windows Millennium Edition (ME), Windows 2000 Professional, Windows XP (Home or Professional), or Windows NT Workstation 4.0 (SP 5 or greater) operating systems (cable only) • at least 50 MB of free disk space • an infrared port on your desktop PC or laptop computer and/or the optional DLR-3P data cable • a compatible PC Personal Information Manager (PIM) application for use with Nokia PC Sync Note: Nokia Content Copier (a component of Nokia PC Suite) supports a variety of Nokia phones, some of which make their connection to a PC using a serial cable. For a list of compatible phones and connection methods, please see "Learn about compatible phones" on page 6. • LEARN ABOUT COMPATIBLE APPLICATIONS Nokia PC Sync is compatible with the following Personal Information Manager (PIM) applications: Manufacturer Microsoft IBM Application name/version Schedule+ 7.0, 7.5 Outlook 97, 98, 2000, 2002 Outlook Express (Windows Address Book) Lotus Notes 4.5, 4.6, 5.0 Lotus Organizer 97, GS, 5.0, 6.0 • OBSERVE REQUIREMENTS FOR DIGITAL DATA CALLS Before you can make digital data calls using your Nokia phone as a wireless modem: • You must subscribe to digital data services with your service provider. • Your phone must be powered up, and digital service must be available. Digital data calls are not available when outside of the digital network. • Your phone must be connected to your PC or handheld device using an infrared or the DLR-3P data cable. • Your data software must be running and must be configured to recognize your Nokia phone as the active modem (please see "Wireless modem setup" on page 29). Note: This feature is available only if your service provider's network supports digital data and fax calls. Please check with your service provider for the capabilities of their services. • PRINTING THIS GUIDE You may find it helpful to print this guide for future reference. No other applications should be running during installation of PC Suite and the modem setup. Therefore, reading this guide using Adobe Acrobat reader during installation is not recommended. Printing a copy of this guide provides you access to the instructions during the installation process. [ 1 ]

Section	Page
Nokia PC Suite 4.75 User Guide	1
and PC/PDA Connectivity Guide for the Nokia 6340 and 6340i phones	1
The Nokia 6340 phone described in this guide is approved for use in GSM 1900 MHz, TDMA 800/1900 MHz, and AMPS 800 MHz networks.	2
The Nokia 6340i phone described in this guide is approved for use in GSM 850/1900 MHz, TDMA 800/1900 MHz, and AMPS 800 MHz networks.	2
Legal notices	2
Part No. 9353631, Issue No. 2 Copyright © 2002 Nokia. All rights reserved. Nokia, Nokia 6340, Nokia 6340i, Nokia Connecting People, and Nokia Original accessories logos are trademarks or registered trademarks of Nokia Corporation. Electronic ...	2
Reproduction, transfer, distribution, or storage of part or all of the contents in this document in any form without the prior written permission of Nokia is prohibited.	2
Nokia operates a policy of on-going development. Nokia reserves the right to make changes and improvements to any of the products described in this document without prior notice.	2
Under no circumstances shall Nokia be responsible for any loss of data or income or any special, incidental, consequential, or indirect damages howsoever caused.	2
The contents of this document are provided “as is.” Except as required by applicable law, no warranties of any kind, either express or implied, including, but not limited to, the implied warranties of merchantability and fitness for a particu...	2
Trademarks	2
Product names and/or brands mentioned herein are trademarks or registered trademarks of their respective holders.	2
Export Controls	2
This product contains commodities, technology or software exported from the United States in accordance with the Export Administration regulations. Diversion contrary to U.S. law is prohibited.	2
FCC/Industry Canada Notice	2
Your phone may cause TV or radio interference (for example, when using a telephone in close proximity to receiving equipment). The FCC or Industry Canada can require you to stop using your telephone if such interference cannot be eliminated. ...	2
Table of Contents	3
1 Introduction 1	3
2 Install Nokia PC Suite 4.75 3	3
3 Nokia Connection Manager 5	3
4 Nokia Content Copier 6	3
5 Nokia PC Composer 9	3
6 Nokia PC Sync 14	3
7 Nokia PC Graphics 19	3
8 Nokia Phone Editor 23	3
9 Wireless modem setup 29	4
10 Configure your data and fax software 33	4
11 Connect to PalmOS devices 37	4
12 Connect to Microsoft PocketPC OS devices 39	4
13 Connecting to the Macintosh 42	4
14 Index 45	4
1 Introduction	5
This guide provides you with the following information:	5
. Observe system requirements	5
To install and run Nokia PC Suite 4.75, you need:	5
. Learn about compatible applications	5
Nokia PC Sync is compatible with the following Personal Information Manager (PIM) applications:	5
Microsoft	5
Schedule+ 7.0, 7.5 Outlook 97, 98, 2000, 2002 Outlook Express (Windows Address Book)	5
IBM	5
Lotus Notes 4.5, 4.6, 5.0 Lotus Organizer 97, GS, 5.0, 6.0	5
. Observe requirements for digital data calls	5
Before you can make digital data calls using your Nokia phone as a wireless modem:	5
. Printing this guide	5
You may find it helpful to print this guide for future reference. No other applications should be running during installation of PC Suite and the modem setup. Therefore, reading this guide using Adobe Acrobat reader during installation is not...	5
. Understand abbreviations	6
For the purposes of this user guide, the following abbreviations are used:	6
PC	6
Refers to both desktop and laptop computers	6
IR	6
Infrared	6
PIM	6
Personal Information Manager (PC-based software program)	6
CSD	6
Circuit Switched Data	6
. Observe safety notes	6
. Learn about infrared communications	6
Infrared (IR) is one of two available options for connecting your phone and PC. If you choose IR for your connection, please note that the preferable distance between two devices in an IR connection is a range of three inches to three feet ma...	6
Your Nokia phone is a Class 1 Laser Product.	6
Enable IR communications	6
Windows Millennium Edition (ME), Windows 2000, and Windows XP (Home or Professional) users do not need to enable IR communications on their PC prior to using this feature. The IR port is always active.	6
If you use Windows 98, you can use the IR control panel to activate or deactivate IR communications. For more information on enabling IR communications on your phone, please refer to the IR section in your phone’s user guide.	6
Interruptions to IR communications	6
Your Windows operating system provides visual and audible notification when it senses an interruption to IR communications between your phone and PC. Windows allows you to re-establish IR communications between the two devices so it can resen...	6
Learn about IR Time-out	6
If the IR connection between your phone and PC has not been re-established within 15 seconds, a time-out occurs, meaning Windows no longer searches for your phone and terminates the IR connection.	6
2 Install Nokia PC Suite 4.75	7
Nokia PC Suite 4.75 is a collection of powerful tools that you can use to manage phone features and data. PC Suite consists of the following components:	7
. Important note about IR for Windows Me and XP operating system users	7
Your phone also functions as a wireless modem and is designed to be detected by Windows Plug and Play. During the PC Suite installation process, you are asked to choose how you want to connect your phone and PC-either using IR or the DLR-3P data cable.	7
If you select IR, you are prompted to enable IR communications on your phone, then align the IR ports of the 2 devices.	7
Plug and Play detection	7
Because IR is always active on PCs running ME or XP (including automatic software installation for Plug and Play devices), the Windows Add New Hardware Wizard detects your phone as a new hardware device during the PC Suite installation. This ...	7
Before installing PC Suite	7
Nokia recommends that Windows ME and XP operating system users perform the modem installation prior to installing PC Suite. Please see “Wireless modem setup” on page 29, and perform this task prior to installing Nokia PC Suite. Once you have ...	7
. Installing PC Suite	7
Please download the setup application to a location on your hard drive. If you downloaded the application in segments, please double-click the .exe file, and follow the instructions to extract the installer application from the segments.	7
Once the software download is complete and/or the segments have been rejoined:	7
1 Double-click the installation file Nokia PC Suite 4.75.exe that you downloaded to your hard drive.	7
2 Click Next to accept the location of the temporary installation files, or click Change to select a different location.	7
3 Click Next to begin the software installation.	7
4 Read the end-user license agreement, then click Yes to accept its terms.	7
5 Review the safety notes, then click Next.	8
6 Click Next to install all PC Suite components (or clear the check boxes of the components you do not want to install).	8
7 Select the language you wish to use with PC Suite, then click Next.	8
Select your connection method	8
During the installation process, you are asked to select how you plan on making a connection to your PC (either IR or the DLR-3P data cable).	8
You can only use one method at a time. However, you may want to select both options during installation if you want both connection options available at a later time.	8
1 Select the type of connection you want, then click Next.	8
2 Follow the instructions provided on either the Infrared connection or Cable connection screen, then click Next.	8
3 Continue through the installation wizard, then click Finish to restart your PC.	8
Change language	8
The language chosen during installation for PC Suite applies to all of the PC Suite components and Help applications. If you need to change PC Suite to a different language, you must reinstall PC Suite.	8
. Remove PC Suite	8
If you need to remove PC Suite (including all components), please use Add/Remove Programs (located in Control Panel). Remember to close any PC Suite applications that are running before you begin.	8
To remove PC Suite 4.75:	8
1 Click Start, point to Settings, then click Control Panel.	8
2 Double-click Add/Remove Programs.	8
3 Scroll through the list of installed applications, then click Nokia PC Suite 4.75.	8
4 Click the Add/Remove (Windows 98/ME) or Change/Remove (Windows 2000/XP).	8
5 Click Remove from the Nokia PC Suite Setup window, then click Next.	8
6 Follow the on-screen instructions until the setup wizard has completed removing the program.	8
7 Restart your computer to complete the removal process.	8
3 Nokia Connection Manager	9
. Learn about Nokia Connection Manager	9
Nokia Connection Manager is a utility that allows you to select or change the type of connection between your phone and PC. You may need to use Connection Manager when (for example):	9
Select the connection type	9
You can have multiple connection types selected simultaneously.	9
1 Establish the appropriate connection between your phone and PC (using IR or cable), then double-click the Connection Manager tray icon (or select the Connection menu option from any PC Suite application).	9
2 Click the button that corresponds to the desired connection type:	9
Serial cable	9
3 Allow Nokia Connection Manager to detect your phone, then click OK to return to Nokia PC Suite or the desktop.	9
If your phone is not detected within 10 seconds, switch the connection type off, then on again. This action forces Connection Manager to redetect your phone.	9
Disable detection for wireless modem use	9
When you close one of the PC Suite applications, Connection Manager may not always release the COM port assigned to your cable or IR connection. Before Dial-up Networking or other data/fax software can communicate with your phone using the DL...	9
. Update your installation	9
If you are currently using IR as your serial connection but decide to purchase and use the DLR-3P data cable, you need to modify the program installation.	9
Nokia Connection Manager may not be able to recognize your phone unless the cable support software is also installed. To add cable support:	9
1 Connect your phone to your PC using the DLR-3P data cable.	9
2 From the Windows Control Panel, double-click Add/Remove Programs.	9
3 Click Nokia PC Suite 4.75 in the list of installed programs, then select Add/Remove (Windows 98/ME) or Change/Remove (Windows 2000/XP).	9
4 Select the Modify option from the PC Suite installation wizard, then click Next.	9
5 Proceed through the wizard until the Connection Method Selection screen appears.	9
6 Click the Cable connection option, then click Next.	9
7 Continue the cable installation process by clicking Next.	9
8 Click Finish to complete the setup.	9
9 Restart your computer.	9
4 Nokia Content Copier	10
Nokia Content Copier is a powerful application that allows you to perform the following tasks:	10
. Learn about compatible phones	10
One of the most powerful features of this application is that it supports other compatible Nokia phones. This capability is especially useful if you are upgrading to a new handset and want to transfer data from your old phone to your new one....	10
The following table shows a list of phones compatible with Nokia Content Copier (other than your Nokia 6340 or 6340i phone), as well as the method of connection to the PC:	10
3320/3360	10
IR (infrared)	10
6340/6340i, 6360 6370/6385	10
DLR-3P data cable and IR (infrared)	10
7160	10
DLR-3P data cable and IR (infrared)	10
7190	10
DLR-3P data cable and IR (infrared)	10
8290, 8890	10
IR (infrared)	10
8390	10
IR (infrared)	10
. Understand Content Copier basics	10
Use Content Copier	10
Nokia Content Copier uses a wizard-style interface to help you perform the tasks listed above. Launch Content Copier from the Start Menu (Start > Programs > Nokia PC Suite 4 > Content Copier), then select the task you want to perform. Follow ...	10
You may need to use Nokia Connection Manager to select the type of connection you want Content Copier to use during various stages of the process. For example, if you are trying to copy data from one phone to another and the phone containing ...	10
Copy information from the source phone	11
When you select Copy data from a phone to a PC, Content Copier transfers all compatible data types (phone book, calendar, to-do, caller groups, etc.) from the phone containing the data you want to back up or transfer. This phone is called the...	11
Save the source phone data	11
Once the source phone data has been read, save the information to your PC’s hard drive.	11
1 Click the Save Data button.	11
2 Navigate to the location on your hard drive where you want the information stored.	11
3 Click Next to complete this process.	11
4 Click New Action to return to the beginning of the Content Copier wizard and perform a different task, or click Finish to close Content Copier.	11
Copy information to the target phone	11
Before you can copy information to the target phone, you need to load the information into the memory of your PC. You should have already saved the source phone data to your PC using the Copy data from a phone to a PC option.	11
1 Launch Nokia Content Copier, then click Next.	11
2 Click Copy data from a PC to a phone, then click Next.	11
3 Click the Select Source Folder button. Locate the directory containing the information you want to use.	11
4 Click Next to begin copying data from your PC to your phone.	11
Once the source phone information has been loaded from your PC hard drive, you are asked to determine the types of information you want copied into your phone. The compatible data types are displayed along with the ability to select the types...	11
Use the check boxes next to the data types to select or deselect the information you want to copy to your phone. Click Next to begin copying the data to your phone.	11
IR connection time-out	11
If you are copying data from one phone to another and you are using IR for both the source and destination phones, stop the IR connection between source phone and PC. Allow the Windows warning message regarding interrupted IR communications t...	11
View Content Copier log	11
When you have successfully completed one of the Nokia Content Copier tasks, the Finish screen is displayed along with a log of the tasks that were just performed. At the Finish screen, you have the following options:	11
. Learn about other phones	12
Due to software and hardware differences between generations of phone technology, the following phones are not compatible with Content Copier:	12
TDMA	12
5120, 5125, 5160, 5165	12
6120/6120i, 6160/6160i/6160m	12
6161/6161i, 6162/6162i/6162m, 8260	12
CDMA	12
3280, 3285	12
5170/5170i, 5180/5180i, 5185	12
6180/6180i, 6185/6185i	12
GSM1900	12
3390, 3395	12
5 Nokia PC Composer	13
Nokia PC Composer allows you to create new monophonic ringing tones. Once you create a new ringing tone, you can send it as an SMS message to another compatible phone.	13
PC Composer also allows you to open Standard MIDI files (type I), edit them, and convert them to monophonic ringing tones. You can save your ringing tones as either .mid (MIDI) or .ott (ringing tone) file formats on your PC hard drive. Once s...	13
PC hardware setup	13
PC Composer plays the notes as they are written to the music staff. You can also play back the entire composition. Before you begin writing, you may need to select your PC sound card MIDI playback device.	13
1 Click Start, point to Programs, point to Nokia PC Suite, then click Nokia PC Composer.	13
2 Click Tools, point to Player Device, then click the option for your PC sound card.	13
Once your MIDI playback device is set, you can hear each note as it is added to the staff or listen to the entire ringing tone (when you click the Play button).	13
. Tour PC Composer	13
The illustration below introduces you to PC Composer tools and commands:	13
Connection status	13
You can launch PC Composer without having a connection between the phone and your PC. The connection status indicator displays the status of the connection between your phone and PC.	13
. Learn about other views	14
In addition to using the standard music staff to compose new ringing tones, the following options are available:	14
Use to create text note to be saved as a part of the .ott or MIDI file	14
Click the Switch view button to cycle through the various view options.To view the General information pane, click Tools, then click General.	14
. Compose a new ringing tone	14
Your new ringing tone can consist of up to approximately 70 notes and rests. The phone discards any notes or rests beyond 70. Use the note counter to the right of the status bar to monitor the length of your new ringing tone.	14
Create a new ringing tone	14
1 Launch Nokia PC Composer (Start > Programs > Nokia PC Suite > Nokia PC Composer).	14
2 Click the appropriate note or rest button.	14
3 Using the insert point, click the desired line or space on the staff	14
4 Enter any additional notes and rests until you have completed your new ringing tone.	14
5 Click the Play button to play the ringing tone from the beginning.	14
Enter notes using the keyboard	14
In addition to placing the notes on the staff using the mouse, you can also enter the pitches from your computer keyboard. The Recording Keyboard is displayed and identifies the computer keyboard equivalents to notes on a piano or MIDI keyboard.	14
1 Click the Record button to display the recording keyboard.	14
2 Click the desired note value button on the toolbar.	14
3 Press the key on your computer keyboard associated with the desired note.	14
Edit a ringing tone	15
You can edit the pitch or duration of the notes already entered on the music staff.	15
Change the pitch of a note	15
1 Click the Selection tool button on the toolbar.	15
2 Move the cursor over the note you wish to change	15
3 Drag the note up or down on the staff to the correct location.	15
Change the duration of a note or rest	15
1 Click the desired note button (or rest button) on the toolbar.	15
2 Move the cursor over the note or rest you wish to change.	15
3 Click the note or rest to replace it with the new note value.	15
Delete notes and rests	15
You can delete a wrong note, rest, or group of wrong notes or rests at any time.	15
Delete a single note or rest	15
1 Click the Selection tool button on the toolbar.	15
2 Click the note or rest you want to delete, then press the PC keyboard Delete (DEL) key.	15
Delete multiple notes or rests	15
1 Click the Selection tool button on the toolbar.	15
2 Draw a bounding outline (marquee) with the mouse around the group of notes or rests you want to delete.	15
3 Press the PC keyboard Delete (DEL) key.	15
. Save your new ringing tone	15
When you are ready to save your new ringing tone, click the Save button on the toolbar. Use the Save as dialog box to set file name and location to save the new file. The default file type for your new ringing tone is .mid (MIDI). However, yo...	15
. Transfer a ringing tone to your phone	15
Once you have created a new ringing tone and have saved it to your PC, you can transfer the tone to your phone. When your phone receives the new ringing tone, it will display the message New ringing tone received. Press the Options key and sc...	15
Transfer using IR or cable	15
Before transferring the ringing tone to your phone, make sure you have established a connection between your phone and PC. Check the status indicator in the lower right corner of the PC Composer window to verify the status of your connection.	15
To transfer your ringing tone, click the Update to Phone button on the toolbar , or select Update to Phone from the Tools menu.	15
. Send a ringing tone to another phone	16
You can also send the ringing tone to another phone supporting downloadable ringing tones. PC Composer converts the ringing tone to SMS text message format, then instructs your phone to send the text message to another phone.	16
Send using SMS	16
1 Click the Send Tone button on the toolbar , or select Send Tone from the Tools menu.	16
2 Enter the name of the ringing tone, then press TAB.	16
3 Enter the phone number for the phone receiving the ringing tone (or select it from the list of phone book entries), then press Send.	16
The ringing tone is transferred to your phone, then sent as an SMS to the recipient.	16
. Create ringing tones from MIDI files	16
Nokia PC Composer allows you to open Standard MIDI files, then convert the data to ringing tone format. Now you can carry your favorite PC MIDI file as a ringing tone in your phone.	16
Learn about Standard MIDI files	16
Standard MIDI files of popular music frequently consist of multiple instruments (bass, drums, organ, etc.). Typically, there is also a track dedicated to the melody of a song. There are two types of Standard MIDI files:	16
PC Composer interprets the multiple track information and allows you to choose the correct track or instrument.	16
Before you begin	16
If the MIDI sequence you want to use contains too many notes, an alert message is displayed when trying to transfer the ringing tone to your phone.	16
Open a Standard MIDI file	16
To open a MIDI file:	16
1 Click the Open button (or select Open from the File menu).	16
2 Locate the MIDI file you want to use as a ringing tone, then click Open.	16
3 Use the Track list box drop-down arrow and locate the desired track.	16
Track list box	16
4 Click the Convert to Tone button to convert MIDI information to ringing tone format.	16
Edit and save	17
You may need to edit the converted MIDI information (adjust note lengths, remove extra rests, etc.) so that the tune plays correctly. For more information on editing a ringing tone, please refer to “Edit a ringing tone” on page 11.	17
When you have completed editing the ringing tone, you can save your work in ringing tone (.ott) format, then send the new tone to your phone. For more information on saving, please refer to “Save your new ringing tone” on page 11. For more in...	17
. Work with RTTTL ringing tone files	17
Ringing Tones Text Transfer Language (RTTTL) files are text files that contain various types of information that make up a ringing tone. When your phone receives a ringing tone over the air, your phone is actually receiving the information in...	17
An RTTTL formatted ringing tone may appear as follows:	17
Use RTTTL data from the Internet	17
The Internet has become a popular source for sharing ringing tones in RTTTL format. If you find a ringing tone Web site displaying the RTTTL data, you can create your own RTTTL files by pasting the data into a text editor program (for example...	17
PC Composer can open and save ringing tones in RTTTL format. Songs you compose in PC Composer can be saved as RTTTL files, then shared with family and friends via e-mail (for example).	17
Open an RTTTL file	17
1 Click the Open button (or select Open from the File menu).	17
2 Click the File of type drop down arrow, then select RTTTL files (*.txt) from the list of available file types.	17
3 Locate the RTTTL file on your hard drive or other removable disk drive, then double-click the file name to open.	17
4 Click the Convert track to tone button and convert file to ringing tone format.	17
You can now send the ringing tone to your phone, edit the ringing tone (as needed), or save the ringing tone as .ott (ringing tone) format on your hard drive.	17
6 Nokia PC Sync	18
Nokia PC Suite allows you to synchronize the contact and calendar information in your PC’s Personal Information Manager (PIM) software and your Nokia mobile phone. You can use Nokia PC Sync to keep information up-to-date in both locations.	18
PC Sync supports a variety of PIM applications, including Microsoft Outlook, Outlook Express (using Windows Address Book), and Lotus Organizer. PC Sync also offers a wide variety of synchronization options so that you can personalize the way ...	18
. Configure PC Sync	18
The first time you run Nokia PC Sync, you must configure PC Sync to work with your PIM application. Once you have customized PC Sync, you can proceed with synchronizing your PIM data with your phone.	18
1 Establish a connection between your phone and PC.	18
2 Launch Nokia PC Sync (Start > Programs > Nokia PC Suite 4 > Nokia PC Sync).	18
3 Select your PIM application from the drop-down list, then click OK.	18
4 Click the More button to view a summary of current or default settings.	18
Set General synchronization properties	18
1 Click the General tab, then select the information you want to synchronize.	18
2 Click the desired option for automatic synchronization, for example, Every connection.	18
3 Click the Advanced button to specify additional options, including resolving synchronization conflicts.	18
Synchronization conflicts	18
A synchronization conflict occurs when you change or edit a contact, calendar, or to-do list note in both your phone and PIM between synchronization sessions. By default, PC Sync resolves the conflict by treating your phone as the correct inf...	18
To change conflict resolution properties, click the option associated with your PIM application.	18
Set Calendar/To-do and Contacts properties	18
Your PIM application’s storage capabilities are much more extensive than those of your phone. Use the Calendar/To-do and Contacts tabs to define the kinds and amount of information synchronized.	18
For more information about the capacity of the phone book, calendar, and to-do list in your phone, please refer to the technical specifications section of the phone user guide.	18
1 Click the Calendar/To-do tab.	18
2 Use the drop-down lists to define the range of time PC Sync uses during synchronization.	18
3 Click the Contacts tab.	19
4 Select the details you want synchronized with your phone.	19
Contact deletions	19
By default, contacts deleted from your phone are not deleted from your PIM when you synchronize. If you accidentally delete a contact from your phone, you can restore it by synchronizing again.	19
Deselecting the Ignore contact deletions option instructs PC Sync to permanently delete the corresponding contact in your PIM. Choose this option only when you are certain you want PC Sync to delete the PIM contact (and all details) associate...	19
Deleting phone book entries cannot be undone!	19
Set PIM properties	19
The last properties tab is labeled with the name of your PIM application. Use this properties tab to modify how PC Sync communicates with your PIM resources. For example: If your PC is configured for multiple users, the default location of yo...	19
Use the PIM properties tab to select the correct location of your PIM databases containing current contacts, calendar, and to-do list information.	19
Synchronizing for the first time	19
Once you have customized PC Sync for your uses, you are ready to synchronize your phone and PIM.	19
1 Click the Summary tab.	19
2 Click the Synchronize Now button.	19
3 Observe the synchronization status indicator.	19
4 Click the OK button when synchronization is complete.	19
. Understand the basics of synchronization	19
Nokia PC Sync remains running in the background after you synchronize for the first time. PC Sync places an icon in the Task Bar tray to indicate that the application is running. The colors of the icon change, depending on the status of the I...	19
Blue and green indicate connection present between phone and PC.	19
Exit PC Sync	19
Once you have completed setup and have synchronized for the first time, you can either leave the program running in the background, or exit PC Sync.	19
To exit PC Sync, right-click the PC Sync tray icon , then click Exit.	19
Start PC Sync	19
You have two options for launching Nokia PC Sync:	19
To enable PC Sync on startup	20
1 Establish a connection between your phone and PC.	20
2 Launch PC Sync from the Start menu.	20
3 Right-click the PC Sync tray icon, then click Enable on startup	20
View other PC Sync options	20
There are several other options available from the PC Sync options menu (from the tray icon). With the phone connected to your PC, right-click on the tray icon, then click any of the following options:	20
To disable the auto start features, right-click on the PC Sync icon, then click Enable On Startup again.	20
. Initiate synchronization	20
PC Sync initiates synchronization between your phone and PC when you start the program from the Start menu. To resynchronize your data while the program is still running, right-click the PC Sync tray icon, then click Synchronize.	20
. Use the New Synchronization command	20
If you upgrade to a newer version or change PIM applications, you must configure PC Sync to work with the new application. Select New Synchronization from the Nokia PC Suite program group, then follow the instructions, “Configure PC Sync” on page 14.	20
. Create a custom contact list	20
If you have more contacts in your PIM than your phone book memory can hold, synchronizing may overload your phone book memory.	20
Nokia suggests you create a custom contact list or subset of your master contact list containing only the information you want in your phone. Depending on the PIM application you use, you may need to create a new contact database file or crea...	20
Configure for Outlook users	20
Outlook users can create folders and subfolders in their Outlook database files. To create a custom contact list, first create a new folder to store contacts. Then copy the desired contact information from your main contacts folder to the new...	20
Create a new folder for phone contacts	21
To create a new subfolder for a custom contact list:	21
1 Click File, point to Folder, then click New Folder.	21
2 Type the name of your new folder (for example, Phone list).	21
3 Click the Folder contains drop-down arrow, then click Contact Items.	21
4 Select a location for your new folder (for example, click Contacts to make Phone list a subfolder of your Contacts folder).	21
5 Click OK to confirm your selection.	21
Copy contacts to custom phone list	21
1 Click the Contacts button on your Outlook bar .	21
2 Select the contacts you want to appear in your custom list by holding the CTRL key while clicking on multiple contacts that may not be adjacent to each other.	21
3 Click Edit, then click Copy (or press CTRL + C).	21
4 Select your custom folder from the Folder List (for example, Phone list), or press CTRL + Y to display Go to Folder dialog box.	21
5 Click Edit, then click Paste (or press CTRL + V) to paste copies of the selected contacts into the new folder.	21
Update PC Sync Outlook settings	21
To update PC Sync’s settings to synchronize with your custom list:	21
1 Establish a connection between your phone and PC.	21
2 Launch Nokia PC Sync from your PC Start menu (unless you have PC Sync configured to launch on startup).	21
3 Right-click the PC Sync tray icon, then click Properties.	21
4 Click the Microsoft Outlook tab.	21
5 Click the Contacts browse button , then select your custom folder. Click OK to confirm your selection.	21
6 Click the Summary tab, then click Synchronize Now to synchronize your phone and custom phone list.	21
Configure other PIM applications	21
Some PIM applications (such as Lotus Organizer) require a new database file for your custom contacts list. Once you create a new database file, copy the desired contact information from your main database to the new contacts database file. Us...	21
Create a Lotus Organizer database file	21
1 With Lotus Organizer running, click File, then click New.	21
2 Click File, then click Save As.	21
Selected records	21
3 Enter a name for your custom phone list (for example, Phone list).	21
Copy contacts to custom phone list	21
1 From File Manager, open your default Organizer database (c:\\lotus\\work\\organize\\<filename>)	21
2 Click the Contacts tab, then click the desired alphabet tab.	21
3 Select the contacts you want to appear in your custom list by holding the CTRL key while clicking on multiple contacts that may not be adjacent to each other.	21
4 Continue by clicking subsequent alphabet tabs and selecting the desired contacts.	21
5 Click the Copy button (or press CTRL + C).	21
6 Use the Windows Task Bar to switch back to your new contacts list, then click the Contacts tab.	21
7 Click the Paste button (or press CTRL + V) to paste copies of the selected contacts into the new list.	22
Update PC Sync’s Lotus Organizer settings	22
1 Establish a connection between your phone and PC.	22
2 Launch Nokia PC Sync from your PC Start menu (unless you have PC Sync configured to launch on startup).	22
3 Right-click the PC Sync tray icon, then click Properties.	22
4 Click the Lotus Organizer tab.	22
5 Click the Contacts browse button , then select your custom folder. Click OK to confirm your selection.	22
6 Click the Summary tab, then click Synchronize Now to synchronize your phone and custom phone list.	22
7 Nokia PC Graphics	23
Nokia PC Graphics is a program that allows you to create and edit picture messages, as well as graphics that can be used for picture messaging. You can also create and edit new caller group logos.	23
Once you create or modify a graphic, you can transfer it to your phone (IR or DLR-3P data cable). You can also save your work to disk to use later, or to share using e-mail with others who also use a compatible version of PC Suite. You can al...	23
. Tour PC Graphics	23
The illustration below introduces you to PC Composer tools and commands:	23
Connection status	23
. Create a new graphic	23
Nokia PC Graphics provides easy to use drawing tools to create unique caller group logos or picture messages. Before you begin drawing, select the type of graphic you want to create.	23
Choose a picture type	23
1 Click Start, point to Programs, point to Nokia PC Suite 4, then click PC Graphics.	23
2 Click Tools, point to Picture type, then click one of the following options:	23
If you select Picture message, use the Size option from the Tools menu to select the size of the picture used in the picture message.	23
Draw a new picture	24
The type of picture you select determines the size and overall dimensions of the drawing area. The drawing area is divided into blocks that can be filled in to create the new picture.	24
Your cursor becomes a pencil that you can use to fill in each block. Use the left mouse button to fill each block with black. If you make a mistake, use the right mouse button to erase (or fill the block with white).	24
Save a picture	24
PC Graphics allows you to save your work as a file on your PC hard drive. Saving your logos and picture messages to your hard drive creates a backup copy of your work. You can also save your work, then open the file at a later time for furthe...	24
1 Click the Save button on the toolbar (or click Save on the File menu).	24
2 Select a location to save your work, then enter a name for your picture.	24
3 Click Save to complete the task.	24
. Transfer a graphic to your phone	24
Once you create a new caller group logo or picture message on your PC, you can transfer the information to your phone using either IR or cable. Make sure you establish a connection between your PC and phone before you begin.	24
Transfer a group logo to your phone	24
1 Click the Update to phone button on the toolbar (or select the Update to phone command from the Tools menu).	24
2 Click the name of the caller group from the list of logos (for example, Other).	24
3 On your phone, press Names, scroll to Caller groups, then press Select.	24
4 Scroll to the caller group you selected in step 2, then press Select.	24
5 Scroll to Group logo, then press Select.	24
6 Scroll to View, then press Select to confirm the transfer of the logo to your phone.	24
Transfer a picture message to your phone	24
1 Click the Update to phone button on the toolbar (or select the Update to phone command from the Tools menu).	24
2 Click one of the existing picture message locations from the list (or select First empty location).	24
3 Press Menu 01-5 (Messages > Archive), then press Open. The new picture message appears in your phone Archive folder for use at a later time.	24
. Send graphic to another phone as a text message	24
Once you create a new caller group logo or picture message on your PC, you can send the graphics to another compatible phone as an SMS text message.	24
Send a caller group logo or picture message using SMS	25
With either the desired caller group logo or picture message displayed in PC Graphics:	25
1 Click the Send picture button on the toolbar (or click the Send picture command on the Tools menu).	25
2 Enter the recipient’s phone number (or select it from the list of phone book entries), then click Send.	25
The Send dialog box also keeps track of the last ten numbers you entered manually. You can also select one of these numbers from this list, then click Send.	25
. Work with an existing graphic	25
PC Graphics allows you to edit any of the picture messages already in your phone. You can also open and modify logos and picture messages that you’ve saved on your PC. Make sure you establish a connection between your PC and phone before you begin.	25
Edit a picture message stored in your phone	25
With the Nokia PC Graphics application running:	25
1 Establish a connection between your phone and PC.	25
2 Click Tools, point to Picture type, then click Picture message.	25
3 Click OK (as needed) to confirm any change in picture size required by Nokia PC Graphics.	25
4 Click the Read from phone button (or select the Read from phone command from the Tools menu).	25
5 Select the picture message or picture you want to edit from the list, then click Read.	25
Once the picture message has been loaded into your PC from your phone, use the pencil tool to edit the image. Click the Update to phone button on the toolbar to transfer the logo back to your phone.	25
Open a graphic you created	25
You may want to save picture messages or caller group logos on your PC so you can send them to other users at a later time. Click the Open button on the toolbar (or select Open from the File menu) to locate a graphic previously saved. You can...	25
. Open other bitmap files	25
Capture area	25
Nokia PC Graphics has the ability to open and convert Windows RGB-coded bitmap images for use with picture messaging and caller group logos.	25
Nokia PC Editor provides tools to select or capture the portion of the image you want to use, and to adjust the image and convert it to black and white for use in your phone.	25
Unsupported file formats	25
If the image you want to use is not Windows bitmap format (.bmp), you need to use another graphics application and convert the image to bitmap format.	25
Capture an image	25
Because of the size and dimension requirements of picture messages and caller group logos, you may only be able to use a portion of your image. Using the cursor, you can outline or capture that portion of the image you want to use.	25
PC Graphics captures your image at the correct height and width, based on your selection of Group logo or Picture message from the Tools menu.	25
With the Nokia PC Graphics application running, complete these steps:	26
1 Click Tools, point to Picture type, then select the type of graphic you want to create (Group logo or Picture message).	26
2 Click OK (as needed) to confirm any picture size change required by PC Graphics.	26
3 Click the Open button on the toolbar (or select the Open command from the File menu).	26
4 Click the File of type drop-down arrow at the bottom of the Open dialog box, then click Bitmap Files (*.bmp).	26
5 Locate and select the image you want to use, then click Open.	26
6 Move the mouse pointer over the drawing area until the pointer changes to a crosshair.	26
7 Click and hold the left mouse button, then drag your mouse to draw a rectangle around the area you want to capture.	26
Adjust and edit image	26
A half-tone (black and white) preview of your selection appears in the lower right corner of the PC Graphics window. Use the slider to adjust the image for clarity and quality, observing how PC Graphics converts the color information to black and white.	26
Once you are satisfied with the quality of the captured image, click the Edit button. You can now make further edits to the image, or transfer the graphic to your phone.	26
8 Nokia Phone Editor	27
The Nokia Phone Editor program allows you to edit and manage many phone from your PC. Phone Editor consists of the following components:	27
. Before you begin	27
Make sure you establish a connection between your phone and PC before using Phone Editor. If your phone is not connected to your PC, you cannot edit and manage the s information and settings.	27
. Phone memory and PC storage locations	27
Phone Editor uses three different storage locations for your data and settings: phone memory, SIM card memory, and your PC (RAM memory and hard drive storage)	27
Each time you launch Phone Editor, phone numbers, text messages and various phone settings (in both phone and SIM card) are read into the memory of Phone Editor. When you terminate the IR connection or exit the program, the information in you...	27
. Tour Nokia Phone Editor and Contacts window	27
Status bar displays help texts and toolbar tips	27
. Manage contacts using Phone Editor	28
Once you launch Nokia Phone Editor, click the Phone folder in the contacts directory. A list of all phone book entries is displayed in the pane to the right of the contacts directory.	28
Many of the Phone Editor commands are available from the program’s shortcut menu. Select a phone book entry to edit, then right-click to display a list of the menu options available from the shortcut menu. Select the command you wish to perfo...	28
You can also find the same commands in the program’s Contact and Edit menus, or you can use the available toolbar buttons.	28
Add a new contact	28
1 Click the New Contact button on the toolbar (or select New Contact from the shortcut menu).	28
2 Enter the name of the new contact, then press TAB.	28
3 Enter the phone number, then press ENTER to save your entry	28
Add additional information to a contact card	28
Your phone’s memory can store up to five phone numbers per name and up to four text fields (e-mail address, postal address, etc.). Once you create the initial contact card, click the Add entry button on the contact card. The Add Entry to Cont...	28
1 Click the Type drop-down arrow, then select the type of data you want to add from the list.	28
2 Press TAB, then enter the information in the Data field.	28
3 Click Add and Create to save the data.	28
4 Repeat steps 1-3 to add additional data.	28
5 Click OK only when you have completed editing the selected contact.	28
Add numbers or information to an existing card	28
To add additional numbers or other information to an existing contact card:	28
1 Select the contact to edit from the list.	28
2 Click the Add entry button, then follow the instructions above to add new information to the selected contact card.	28
Edit contact information	28
To edit information in an existing contact card:	28
1 Select the contact to edit from the list.	28
2 Click the contact’s name, number, or the field you want to edit in the contact card viewer.	28
3 Make the necessary changes, then press ENTER to save your changes.	28
Delete a contact	28
Change a contact’s memory location	28
You can use Phone Editor to change a contact’s storage location (for example, from SIM card to phone memory).	28
1 Click the contact you want to change.	28
2 Click Contacts, point to Change Memory, then click either Phone or SIM.	28
Copy and move contacts	29
Your PC hard drive offers you substantially more storage space for names and numbers than your phone memory. You can copy phone book entries to the Phone Editor PC folder to back up your data, or move entries to the PC folder, (freeing memory...	29
1 Click the folder containing the contacts you want to copy or move (for example, Phone folder ).	29
2 Click the contact you wish to copy or move (or hold CTRL, then click to select multiple contacts).	29
3 Click the Copy button to copy (or click the Cut button to move).	29
4 Click the folder where you want the contacts stored (for example, PC folder ).	29
Add a contact to a caller group	29
You can use Phone Editor to assign phone book entries to one of the available caller groups. If you are unfamiliar with the caller group feature, please see the user guide for your phone.	29
1 Right-click the contact you wish to assign to a caller group, then click Caller Group.	29
2 Click the drop-down arrow, then click the desired caller group.	29
3 Click OK to change the caller group assignment.	29
Create a contact group	29
You can create a contact group that functions as a distribution list when you use Phone Editor to send SMS messages (see page 25). Contact groups are stored in the Contact Groups folder.	29
1 Click the + next to the PC folder, then click the Contact Groups folder.	29
2 Click Contact, point to New, then click Contact Group (or right-click the Contact Groups folder, then select Create Contact Group).	29
3 Type the name of the new contact group folder, then press ENTER.	29

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Introduction

[ 1 ]

Introduction

This guide provides you with the following information:

•

installation instructions for Nokia PC Suite 4.75

•

instructions for using Nokia PC Suite 4.75

•

instructions for using your phone as a wireless modem

• OBSERVE SYSTEM REQUIREMENTS

To install and run Nokia PC Suite 4.75, you need:

•

Nokia 6340 or 6340i phone

•

an Intel-compatible PC running Windows 98 (First or Second Edition), Windows Millennium Edition (ME), Windows 2000

Professional, Windows XP (Home or Professional), or Windows NT Workstation 4.0 (SP 5 or greater) operating systems (cable

only)

•

at least 50 MB of free disk space

•

an infrared port on your desktop PC or laptop computer and/or the optional DLR-3P data cable

•

a compatible PC Personal Information Manager (PIM) application for use with Nokia PC Sync

Note:

Nokia Content Copier (a component of Nokia PC Suite) supports a variety of Nokia phones, some of which make their

connection to a PC using a serial cable. For a list of compatible phones and connection methods, please see “Learn about

compatible phones” on page 6.

• LEARN ABOUT COMPATIBLE APPLICATIONS

Nokia PC Sync is compatible with the following Personal Information Manager (PIM) applications:

• OBSERVE REQUIREMENTS FOR DIGITAL DATA CALLS

Before you can make digital data calls using your Nokia phone as a wireless modem:

•

You must subscribe to digital data services with your service provider.

•

Your phone must be powered up, and digital service must be available. Digital data calls are not available when outside of the

digital network.

•

Your phone must be connected to your PC or handheld device using an infrared or the DLR-3P data cable.

•

Your data software must be running and must be configured to recognize your Nokia phone as the active modem (please see

“Wireless modem setup” on page 29).

Note:

This feature is available only if your service provider’s network supports digital data and fax calls. Please check with

your service provider for the capabilities of their services.

• PRINTING THIS GUIDE

You may find it helpful to print this guide for future reference. No other applications should be running during installation of PC

Suite and the modem setup. Therefore, reading this guide using Adobe Acrobat reader during installation is not recommended.

Printing a copy of this guide provides you access to the instructions during the installation process.

Manufacturer

Application name/version

Microsoft

Schedule+ 7.0, 7.5

Outlook 97, 98, 2000, 2002

Outlook Express (Windows Address Book)

IBM

Lotus Notes 4.5, 4.6, 5.0

Lotus Organizer 97, GS, 5.0, 6.0