Panasonic KXTG9471B KXTG9471B User Guide - Page 35

Answering System, Turning the answering system on/off, Greeting message

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Answering System Answering system The answering system can answer and record calls for you when you are unavailable to answer the phone. Important: R Only 1 person can access the answering system (listen to messages, record a greeting message, etc.) at a time. R When callers leave messages, the unit records the day and time of each message. Make sure the date and time have been set correctly (page 13). Memory capacity (including your greeting message) The total recording capacity is about 40 minutes. A maximum of 64 messages can be recorded. Note: R When message memory becomes full: - "Messages full" is shown on the base unit and handset display. - The ANSWER ON/OFF indicator on the base unit flashes rapidly if the answering system is turned on. - If you use the pre-recorded greeting message, the unit automatically switches to another pre-recorded greeting message asking callers to call again later. - If you recorded your own greeting message, the same message is still announced to callers even though their messages are not recorded. Turning the answering system on/off Base unit n To turn on: Press MANSWER SELECTN repeatedly to select the desired line(s). a MANSWER ON/ OFFN n To turn off: Press MANSWER ON/OFFN. Note: R When the answering system is turned on, the ANSWER ON/OFF indicator on the base unit lights up. Call screening Base unit / Handset While a caller is leaving a message, you can listen to the call through the unit's speaker. To adjust the speaker volume, press MDN or MCN repeatedly. You can answer the call by lifting the corded handset form the base unit or pressing M N on the handset. Call screening can be set for each unit. The default setting is "On". 1 MMENUN#310 2 MbN: Select the desired setting. a MSAVEN 3 Proceed with the operation for your unit. Base unit: MnN (EXIT) Handset: MOFFN Greeting message When the unit answers a call, a greeting message is played to callers. You can use either: - your own greeting message - a pre-recorded greeting message Recording your greeting message Greeting messages can be recorded in one of the two following ways: - for line 1 and line 2 with different greetings (2 minutes max. for each greeting) - for line 1 and line 2 with the same greeting (2 minutes max.). Select "Line1&Line2" in step 2. Base unit 1 MMENUN#302 2 MbN: Select the desired line(s). a MSELECTN 3 After a beep sounds, hold the handset about 20 cm (8 inches) away and speak clearly into the microphone (2 minutes max.). 4 Press MSTOPN to stop recording. 5 MnN (EXIT) For assistance, please visit http://www.panasonic.com/help 35

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Answering system
The answering system can answer and record
calls for you when you are unavailable to answer
the phone.
Important:
R
Only 1 person can access the answering
system (listen to messages, record a greeting
message, etc.) at a time.
R
When callers leave messages, the unit records
the day and time of each message. Make sure
the date and time have been set correctly
(page 13).
Memory capacity (including your
greeting message)
The total recording capacity is about 40 minutes. A
maximum of 64 messages can be recorded.
Note:
R
When message memory becomes full:
–
“
Messages full
”
is shown on the base
unit and handset display.
–
The ANSWER ON/OFF indicator on the base
unit flashes rapidly if the answering system is
turned on.
–
If you use the pre-recorded greeting
message, the unit automatically switches to
another pre-recorded greeting message
asking callers to call again later.
–
If you recorded your own greeting message,
the same message is still announced to
callers even though their messages are not
recorded.
Turning the answering
system on/off
Base unit
n
To turn on:
Press
M
ANSWER SELECT
N
repeatedly to
select the desired line(s).
a
M
ANSWER ON/
OFF
N
n
To turn off:
Press
M
ANSWER ON/OFF
N
.
Note:
R
When the answering system is turned on, the
ANSWER ON/OFF indicator on the base unit
lights up.
Call screening
Base unit /
Handset
While a caller is leaving a message, you can listen
to the call through the unit’s speaker. To adjust the
speaker volume, press
M
D
N
or
M
C
N
repeatedly.
You can answer the call by lifting the corded
handset form the base unit or pressing
M
N
on
the handset.
Call screening can be set for each unit. The
default setting is
“
On
”
.
1
M
MENU
N#310
2
M
b
N
: Select the desired setting.
a
M
SAVE
N
3
Proceed with the operation for your unit.
Base unit:
M
n
N
(EXIT)
Handset:
M
OFF
N
Greeting message
When the unit answers a call, a greeting message
is played to callers.
You can use either:
–
your own greeting message
–
a pre-recorded greeting message
Recording your greeting message
Greeting messages can be recorded in one of the
two following ways:
–
for line 1 and line 2 with different greetings (2
minutes max. for each greeting)
–
for line 1 and line 2 with the same greeting (2
minutes max.). Select
“
Line1&Line2
”
in step
2.
Base unit
1
M
MENU
N#302
2
M
b
N
: Select the desired line(s).
a
M
SELECT
N
3
After a beep sounds, hold the handset about
20 cm (8 inches) away and speak clearly into
the microphone (2 minutes max.).
4
Press
M
STOP
N
to stop recording.
5
M
n
N
(EXIT)
For assistance, please visit http://www.panasonic.com/help
35
Answering System