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Samsung SCX-5312F User Manual (ENGLISH) - Page 18

Preparing Documents for Faxing, How to Send a Fax

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Preparing Documents for Faxing Use the following guidelines to prepare your documents for faxing: • Do not attempt to feed the following types of documents into the Automatic Document Feeder: - carbon-paper or carbon-backed paper - coated paper - onion skin or thin paper - wrinkled or creased paper - curled or rolled paper - torn paper • Remove all staples and paper clips before feeding the document. • Make sure any glue, ink or correction fluid on the paper is completely dry before loading the document. • Do not load documents containing different sizes or weights of paper. NOTE: If your document falls into any of these categories, use the document glass only. How to Send a Fax To fax a document using the Automatic Document Feeder (ADF): 1 Adjust the document guide on the ADF to match the width of the document. Document guides Place the document face up. 2 Slide the document face up into the ADF. You can insert up to 30 sheets at a time. 2.2 SENDING A FAX

Section	Page
About the User’s Guide	2
Contents	3
Chapter 1: Getting Started	3
Chapter 2: Sending a Fax	3
Chapter 3: Receiving a Fax	3
Chapter 4: Automatic Dialling	3
Chapter 5: Other Ways to Fax	4
Chapter 6: Additional Features	4
Getting Started	5
The following topics are included:	5
• Control Panel Functions	5
• Setting System ID	5
• Setting Date and Time	5
• System Setup	5
• Adjusting Ringer Volume	5
• Adjusting Speaker Volume	5
Control Panel Functions	6
Setting System ID	9
1 Press Menu/Exit and then System ID on the one-touch dial keypad. The LCD display asks you to en...	9
2 Press Mode/Enter when the number on the LCD display is correct. The LCD display asks you to ent...	9
3 Enter your name or company name by using the number keypad.	9
4 Press Mode/Enter when the name on the LCD display is correct.	10
5 Press Stop/Clear to return to Standby mode.	10
Entering Characters Using the Number Keypad	10
1 When prompted to enter a letter, locate the button labelled with the character you want. Press ...	10
2 To enter additional letters, repeat Step 1.	10
3 When you finish entering letters, press Mode/Enter.	10
Keypad Character Assignment	11
Editing Numbers or Names	11
Inserting a Pause	11
Setting Date and Time	12
1 Press Menu/Exit and then Date & Time on the one-touch dial keypad.	12
2 Enter the correct time and date using the number keypad.	12
3 To select AM or PM for 12-hour format, press or .	12
4 Press Mode/Enter when the time and date on the LCD display is correct.	12
System Setup	13
Changing the System Setup Options	14
1 Press Menu/Exit and then System Setup on the one- touch dial keypad. You can see the first opti...	14
2 Press or to scroll through the options. The current status for your selection will be displayed...	14
3 Press or to display the desired status or use the number keypad to enter the desired value for ...	15
4 Press Mode/Enter to save the selection. The next System Setup option appears.	15
5 If necessary, repeat Steps 2 to 4.	15
6 To return to Standby mode, press Stop/Clear.	15
Adjusting Ringer Volume	15
1 Press Menu/Exit and then System Setup on the one-touch dial keypad.	15
2 Press or until you see “RINGER VOLUME” on the upper line of the LCD display.	15
3 Press or until you see the desired loudness on the lower line of the LCD display. 10 levels are...	15
4 Press Mode/Enter to save the change.	15
5 To return to Standby mode, press Stop/Clear.	15
Adjusting Speaker Volume	15
1 Make sure that the LCD display shows date and time (Fax Standby mode). If not, press Mode/Enter...	15
2 Press On Hook Dial. You’ll hear dial tone.	15
3 Press or repeatedly until you find the desired loudness. The LCD display shows the current volu...	15
4 Press On Hook Dial to save the change and return to Standby mode.	15
Sending a Fax	17
The following topics are included:	17
• Preparing Documents for Faxing	17
• How to Send a Fax	17
• Adjusting Document Settings	17
• Sending a Fax Automatically	17
• Sending a Fax Manually	17
• Confirming Transmission	17
Preparing Documents for Faxing	18
How to Send a Fax	18
1 Adjust the document guide on the ADF to match the width of the document.	18
2 Slide the document face up into the ADF. You can insert up to 30 sheets at a time.	18
3 Make sure that the product is in the Fax mode. If necessary, press Mode/Enter to change the mod...	19
4 You can adjust the following document settings to suit your fax needs (see page2.4) :	19
5 Use the number keypad to dial the number of the remote fax machine.	19
6 Press Copy/Start or Mode/Enter.	19
1 Open the document cover.	19
2 Place the document face down on the document glass, and close the document cover.	19
3 Make sure that the product is in the Fax mode. If necessary, press Mode/Enter to change the mod...	20
4 You can adjust the following document settings to suit your fax needs (see page2.4) :	20
5 Use the number keypad to dial the number of the remote fax machine.	20
6 Press Copy/Start or Mode/Enter.	20
Adjusting Document Settings	20
Resolution	21
1 Press Resolution to increase sharpness and clarity.	21
2 By pressing Resolution repeatedly or using the navigation keys, you can choose between STANDARD...	21
3 When the desired mode is displayed, press Mode/Enter to save the selection.	21
Contrast	22
1 Press Contrast to compensate for the brightness or darkness of your faxed document.	22
2 By pressing Contrast repeatedly or using the navigation keys, you can choose from 5 contrast le...	22
3 When the desired level is displayed, press Mode/Enter to save the selection.	22
Sending a Fax Automatically	22
1 Feed the document(s) face up into the ADF.	22
2 Make sure that the product is in the Fax mode. If necessary, press Mode/Enter to change the mod...	22
3 Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on pa...	22
4 Enter the remote fax phone number using the number keypad.	22
5 Press Mode/Enter or Copy/Start.	22
6 If the SEND FROM MEMORY feature is set to ON (default setting), the document is scanned into me...	23
7 The number is dialled then begins transmission when the remote fax machine is ready.	23
Sending a Fax Manually	23
1 Feed the document(s) face up into the ADF.	23
2 Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on pa...	23
3 Make a call to the remote fax machine from the extension telephone connected to your product.	23
4 When you hear the other party answers the call, start talking.	23
5 Replace the extension telephone.	23
Confirming Transmission	24
Receiving a Fax	25
The following topics are included:	25
• About Receive Mode	25
• Loading Paper for Receiving Faxes	25
• Receiving Automatically in FAX Mode	25
• Receiving in TEL/FAX Mode	25
• Receiving Automatically in ANS/FAX Mode	25
• Receiving Manually in TEL Mode	25
• Receiving Manually Using an Extension Telephone	25
• Receiving Fax in Memory	25
About Receive Mode	26
Loading Paper for Receiving Faxes	27
1 Press Paper Tray.	27
2 Select “CASSETTE” or “BYPASS” by pressing Paper Tray repeatedly or using the navigation keys an...	27
3 If you select “BYPASS”, you are allowed to set the type of paper you are using. Continue to nex...	27
4 Press the navigation keys to scroll through the available paper types.	27
5 When the type of paper you are loading is displayed, press Mode/Enter.	27
Receiving Automatically in FAX Mode	28
1 Press Receive Mode repeatedly until you see “FAX” on the lower line of the LCD display.	28
2 When the desired mode is displayed, press Mode/Enter to save the selection.	28
3 When you receive a call, the product answers the call on a specified number of rings and receiv...	28
Receiving in TEL/FAX Mode	28
1 Press Receive Mode repeatedly until you see “TEL/FAX” on the lower line of the LCD display.	28
2 When the desired mode is displayed, press Mode/Enter to save the selection.	28
3 When you get a call, the product answers it.	28
Receiving Automatically in ANS/FAX Mode	29
1 Press Receive Mode repeatedly until you see “ANS/FAX” on the lower line of the LCD display.	29
2 When the desired mode is displayed, press Mode/Enter to save the selection.	29
3 When you receive a call, the answering machine will answer.	29
Receiving Manually in TEL Mode	29
1 Press Receive Mode repeatedly until you see ‘TEL’ on the lower line of the LCD display.	29
2 When the desired mode is displayed, press Mode/Enter to save the selection.	30
3 When the ringer sounds, press On Hook Dial.	30
4 If you hear a fax tone, press Copy/Start.	30
Receiving Manually Using an Extension Telephone	30
Receiving Fax in Memory	30
Automatic Dialling	31
The following topics are included:	31
• One-Touch Dialling	31
• Speed Dialling	31
• Group Dialling	31
• Searching for a Number in the Memory	31
One-Touch Dialling	32
Storing a Number for One-Touch Dialling	32
1 Press and hold one of the one-touch dial buttons for about 2 seconds.	32
2 Enter the number you want to store by using the number keypad and then press Mode/Enter.	32
3 To assign a name to the number, enter the desired name. For details on how to enter names, see ...	32
4 Press Mode/Enter when the name appears correctly or simply without entering a name.	33
5 To store more telephone numbers, press the desired one- touch button and repeat steps 2 through 4.	33
Sending a Fax using a One-Touch Number	33
1 Feed the document(s) face up into the ADF.	33
2 Make sure that the product is in the Fax mode. If necessary, press Mode/Enter to change the mod...	33
3 Adjust the resolution and the contrast to suit your fax needs if necessary. For details, see “A...	33
4 Press the one-touch button where you stored a number.	33
5 The document scans into memory.	33
6 The fax number stored in the one-touch dial location will be automatically dialled and then the...	33
Using the One-Touch Sheet	34
1 Remove the clear cover and label.	34
2 Write information on the sheet and replace the sheet and cover.	34
3 Replace the label and clear cover.	34
Speed Dialling	35
Storing a Number for Speed Dialling	35
1 Press and hold Speed/Status on the control panel for about 2 seconds.	35
2 Enter a speed dial number by using the number keypad and press Mode/Enter.	35
3 Enter the number you want to store by using the number keypad and press Mode/Enter.	35
4 To assign a name to the number, enter the desired name. For details on how to enter names, see ...	35
5 Press Mode/Enter when the name appears correctly or simply without entering a name.	36
6 To store more telephone numbers, repeat steps 2 through 5.	36
Sending a Fax using a Speed Number	36
1 Feed the document(s) face up into the ADF.	36
2 Make sure that the product is in the Fax mode. If necessary, press Mode/Enter to change the mod...	36
3 Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on pa...	36
4 Press Speed/Status on the control panel.	36
5 Enter the speed dial number.	36
6 When the desired number appears on the LCD display, press Mode/Enter.	36
7 The document scans into memory.	36
8 The fax number stored in the speed dial location will be automatically dialled, then the docume...	36
Group Dialling	37
Setting Group Dial	37
1 Press Menu/Exit then Group Dial on the one-touch dial keypad.	37
2 Press Mode/Enter to access “NEW”.	37
3 Enter the desired group number between speed dial location numbers from 1 to 80, and press Mode...	37
4 The LCD display asks you to enter one-touch or 2-digit speed dial number. Press a one-touch but...	37
5 Press Mode/Enter. Repeat from step 4 to enter other one- touchs or speed dial numbers into the ...	37
6 Press Menu/Exit when you have entered all the desired numbers. The LCD display asks you to ente...	37
7 To assign a name to the group, enter the desired name.	37
8 Press Mode/Enter when the name appears correctly or simply without entering a name.	37
9 If you want to assign another group, repeat from step 3.	38
Editing Group Dial Numbers	38
1 Press Menu/Exit then Group Dial on the one-touch dial keypad.	38
2 Press or to select “EDIT” and then press Mode/ Enter.	38
3 Enter the group number you want to edit, and press Mode/ Enter. The LCD display prompts you to ...	38
4 If you want to delete a specific speed dial number or one- touch dial number from the group, en...	38
5 Press Mode/Enter.	38
6 Repeat steps 4 and 5 to complete the edition.	38
7 Press Menu/Exit when you finish editing. If there is a name assigned to the group, the name app...	38
8 Change the name if necessary, and press Mode/Enter.	39
9 The product returns to Standby mode.	39
Sending a Fax Using Group Dialling (Multi-Address Transmission)	39
Searching for a Number in the Memory	40
Searching Sequentially through the Memory	40
1 Press Search/Delete.	40
2 Press or to scroll through the memory until you see the name and number you want to dial. You c...	40
3 When the name and number you want appears on the LCD display, press Copy/Start or Mode/Enter to...	40
Searching with a Particular First Letter	40
1 Press Search/Delete.	40
2 Press the button labelled with the letter you want to search for. A name beginning with the let...	40
3 For example, if you want to find the name “MOBILE”, press the 6 button, which is labelled with ...	40
4 Press or to display the next name in the list.	40
5 When the name and number you wan appear on the LCD display, press Copy/Start or Mode/Enter to d...	40
Other Ways to Fax	41
The following topics are included:	41
• Redial	41
• Delayed Transmission	41
• Memory Transmission	41
• Priority Transmission	41
• Polling	41
• Adding Documents To a Scheduled Operation	41
• Cancelling a Scheduled Operation	41
• Monitoring a Dual Job Status	41
• Sending a Flash/Recall/R	41
Redial	42
1 Press and hold Redial/Pause for about 2 seconds.	42
2 Press or to search through the memory until you see the number you want on the LCD display.	42
3 Press Copy/Start or Mode/Enter to dial. If a document is loaded in the ADF, the product automat...	42
Delayed Transmission	42
1 Feed the document(s) face up into the ADF.	42
2 Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on pa...	43
3 Press Menu/Exit then Delay TX on the one-touch dial keypad.	43
4 Enter the number of the remote machine using the number keypad.	43
5 Press Mode/Enter to confirm the number on the LCD display. The display asks you to enter anothe...	43
6 To enter another fax number, select “1.YES” and repeat step from 4. You can add up to 25 destin...	43
7 To send to one location or when you complete the last fax number setting, select “2.NO”.	43
8 The LCD display asks you to enter a name. If you want to assign a name to the transmission, ent...	43
9 Press Mode/Enter. The display shows the current time and asks you to enter the start time when ...	43
10 Enter the time by using the number keypad.	43
11 Press Mode/Enter when the start time displays correctly.	44
12 The document will be scanned into the memory before transmission. The display shows the memory...	44
13 The product returns to Standby mode and the LCD display reminds you that you are in Standby mo...	44
Memory Transmission	44
1 Feed the document(s) face up into the ADF.	44
2 Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on pa...	45
3 Press Menu/Exit and then Memory TX on the one-touch dial keypad.	45
4 Enter the number of the remote machine using the number keypad.	45
5 Press Mode/Enter to confirm the number. The display asks you to enter another fax number to sen...	45
6 To enter another fax number, select “1.YES” and repeat step from 4. You can add up to 25 destin...	45
7 To send to one location or when you complete the last fax number setting, select “2.NO”.	45
8 The document will be scanned into the memory before transmission. The LCD display shows the mem...	45
9 The product begins sending the document in order of the numbers you entered.	45
Priority Transmission	46
1 Feed the document(s) face up into the ADF.	46
2 Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on pa...	46
3 Press Menu/Exit then Priority TX on the one-touch dial keypad.	46
4 Enter the number of the remote machine using the number keypad.	46
5 Press Mode/Enter to confirm the number. The display asks you to enter a name.	46
6 If you want to assign a name to the transmission, enter the name. If not, skip over this step.	46
7 Press Mode/Enter.	46
8 The product shows the number being dialled, and begins sending the document.	47
Polling	47
What is Polling?	47
TX Poll	47
1 Feed the document(s) face up into the ADF.	47
2 Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on pa...	47
3 Press Menu/Exit then Polling on the one-touch dial keypad.	48
4 Press Mode/Enter when you see “TX POLL” on the LCD display. The LCD display asks you to enter a...	48
5 If you want to use a poll code, enter the desired 4-digit code (except for 0000), and press Mod...	48
6 The display asks you to store the document in the product’s bulletin memory.	48
7 Press or to select “ON” or “OFF”. Then press Mode/Enter.	48
8 The product stores the document in the memory. The display counts the number of pages being sto...	48
9 The product returns to Standby mode.	48
Delay RX Poll	49
1 Make sure that you load paper into the tray, and specify the tray to use from the control panel...	49
2 Press Menu/Exit then Polling on the one-touch dial keypad.	49
3 Press or to select “DELAY RX POLL” and press Mode/ Enter. The LCD display asks you to enter the...	49
4 Enter the number of the remote fax machine using the number keypad.	49
5 Press Mode/Enter to confirm the number. The display asks you to enter another fax number to rec...	49
6 To enter another fax number, select “1.YES” and repeat step from 4. You can add up to 25 destin...	49
7 To receive from one location or when you complete the last fax number setting, select “2.NO”.	49
8 The display asks you to enter the time when your product calls the remote machine.	50
9 Enter the time using the number keypad. Use or to select AM or PM in 12-hour mode. If you set a...	50
10 Press Mode/Enter when the time appears correctly in the display or without entering the time. ...	50
11 If the remote machine is secured with a Poll code, you must enter the correct code, and press ...	50
12 If you have entered a specific start time, the product will dial, and receive a document from ...	50
Adding Documents To a Scheduled Operation	51
1 Feed the document(s) face up into the ADF.	51
2 Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on pa...	51
3 Press Menu/Exit then Add/Cancel on the one-touch dial keypad.	51
4 Press Mode/Enter to access “ADD”. The LCD display shows the last job reserved in the memory.	51
5 Press or repeatedly until you see the operation to which you want to add documents, and press M...	51
6 After storing, the product displays the numbers of total pages and added pages, and then return...	51
Cancelling a Scheduled Operation	52
1 Press Menu/Exit then Add/Cancel on the one-touch dial keypad.	52
2 Press or to select “CANCEL”, and press Mode/Enter. The display shows the last job reserved in m...	52
3 Press or repeatedly until you see the operation you want to cancel, and press Mode/Enter.	52
4 Select “1.YES” to confirm your selection. The selected job is cancelled.	52
5 The product returns to Standby mode.	52
Monitoring a Dual Job Status	52
Sending a Flash/Recall/R	53
1 When you are on the telephone and hear the call waiting signal, press Flash/Recall/R. The first...	53
2 Press Flash/Recall/R again to talk to the first caller again.	53
Additional Features	55
The following topics are included:	55
• Printing Reports	55
• System Data Settings	55
• Using Remote Control Panel	55
• Clearing Memory	55
Printing Reports	56
Message Confirmation	56
Schedule Job Information	56
Phone Book List	56
System Data List	56
Transmission Journal	56
Reception Journal	56
Help List	57
Multi-Communication Report	57
Power Failure Report	57
Printing List	57
1 Press Menu/Exit then the one-touch button corresponding to the list you want to print.	57
2 The selected list prints out.	57
System Data Settings	58
Setting System Data Option	58
1 Press Menu/Exit then System Data on the one-touch dial keypad. The display shows the first syst...	58
2 Scroll through the options by pressing or repeatedly.	58
3 When the option you want appears on the display, choose the desired status by pressing or repea...	58
4 When the desired status is displayed or indicated by the blinking cursor on the lower line of t...	58
5 You can exit from setup mode at any time by pressing Menu/Exit or Stop/Clear.	58
System Data Options	59
Using Remote Control Panel	61
1 Start your Windows.	61
2 Click the Start button on your desktop computer.	61
3 From Programs, select Samsung SCX-5x12 Series, then SCX-5x12 Series Remote Control Panel. Then ...	61
4 The Remote Control Panel screen provides five tabs; Settings, Advanced, Phonebook, Information,...	61
Settings Tab	62
Advanced Tab	62
Phonebook Tab	63
Information Tab	63
Firmware Update	64
Clearing Memory	65
1 Press Menu/Exit then Memory Clear on the one-touch dial keypad.	65
2 Press or until you see the item you want to clear.	65
3 Press Mode/Enter. The selected memory is cleared, and the display asks you to continue clearing...	65
4 Repeat steps 2 and 3 to clear another item.	65
Index	67
A	67
C	67
D	67
F	67
G	67
L	67
M	67
O	67
P	67
R	67
S	68