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Registering a destination

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Basic Usage Chapter 5 5.6 Registering a destination 5 5.6 Registering a destination 5.6.1 Address book Registering a frequently used destination on this machine will save you the trouble of having to enter it each time you send data. A destination registered on this machine is called an Address Book. Up to 2,000 address books can be registered. The destination types that can be registered are E-mail address, computer name, etc. depending on the transmission mode. dReference Address books can also be registered using Web Connection. For details on the registration procedure, refer to Chapter 2 "Configuring the Operating Environment of This Machine" in [User's Guide: Applied Functions]. 5.6.2 Registering one-touch destinations in the address book Registering an address book in Utility This section describes how to register destinations using the Control Panel. 1 Tap [Utility] - [One-Touch/User Box Registration]. 2 Select the type of destinations you want to register. 3 Enter destination information, then tap [OK]. [Fax] Settings [No.] [Name] [Favorites] [Index] [Fax number] Description Destination registration number. The smallest available number that is not used is automatically assigned. Enter the destination name (using up to 72 characters). Select this option to register a frequently used destination. The registered destination is displayed in [Favorites], enabling you to easily specify a destination. Select a corresponding character so that the destination can be index searched by name. Enter a destination fax number. • When you use this machine in a PBX environment, tap [Outside] ([E] appears). A registered outside line number is automatically inserted. • When you use this machine in a PBX environment, tap [Pause] following the outside line number ([P] appears) to ensure dialing is successful. • If you want to send out a push signal over the dial line, tap [Tone] ([T] appears). • Enter [-] to separate a dial number. It does not affect the dialing of the number. [Quick Start Guide] 5-21

Section	Page
Table of contents	2
1 Introduction	5
1.1 Welcome	5
1.2 User's Guides	6
Manuals	6
1.3 User's Guide CD-ROM	7
1.3.1 User's guides included in User's Guide CD-ROM	7
1.3.2 Operating environment	8
1.3.3 Displaying the top page	8
For Windows	8
For Mac OS	8
1.4 Notations and symbols used in this manual	9
Procedural instruction	9
Symbols and notations	9
Notations of application names	9
1.5 Intended use of office MFP devices	10
Intended use	10
Impermissible operating conditions	10
Exclusion of liability	10
1.6 Target groups	11
2 Overview of This Machine	13
2.1 About this machine	13
2.1.1 Name of each part	13
Front side	13
Rear side	14
2.1.2 Option configuration	15
2.2 About power supply	17
2.2.1 Power Switch and Power key locations	17
2.2.2 Turning the Power Switch ON or OFF	18
2.2.3 Using the Power key	19
When using the Power key as a Power Save key	19
When using the Power key as a Sub Power OFF key	20
2.3 Control Panel	21
2.4 Operating the Touch Panel	23
Tap	23
Flick	23
Displaying the Keypad	23
Switching to the entry or selection screen	24
Precautions on using the Touch Panel	24
2.5 Main Menu	25
2.6 Entering characters	27
3 Loading Paper	29
3.1 Paper	29
3.1.1 Checking the available paper types	29
3.1.2 Checking the available paper sizes	30
3.1.3 Precautions for correct operations	31
Unavailable paper	31
Storing paper	31
3.2 Loading paper into the Manual Feed Tray	32
3.3 Loading paper into Tray 1	34
4 Initial Settings of This Machine	37
4.1 Preparation for network connection (for administrators)	37
Checking a LAN cable for connection	37
Assigning an IP address	37
4.2 Preparation for fax (for administrators)	38
Checking the modular cable connection	38
Specifying the type of telephone line	38
Preparing to use the machine in a Private Branch Exchange (PBX) environment	38
Selecting a receiving method	38
Registering sender information	38
Setting the date and time for the machine	38
4.3 Security settings (for administrators)	39
4.3.1 HDD settings	39
4.3.2 Configuring [Quick Security Setting]	39
5 Basic Usage	41
5.1 Using the print function (Windows environment)	41
5.1.1 Printer driver	41
5.1.2 Preparation for printing (network connection)	41
Checking a LAN cable for connection	41
Checking the network settings	41
Installing the printer driver	42
5.1.3 Preparation for printing (USB connection)	43
Changing the installation settings (Windows 7/8/8.1/Server 2008 R2/Server 2012/Server 2012 R2)	43
Installing the printer driver	44
5.1.4 Initial settings of the printer driver	46
5.1.5 How to print	47
5.2 Using the scan function	48
5.2.1 Available operations in the scan function	48
5.2.2 How to send	49
5.3 Using the fax function	51
5.3.1 Fax function	51
5.3.2 How to send	51
5.3.3 Introduction of fax transmission function	53
5.3.4 Introduction of fax receiving function	54
5.3.5 Introduction of internet fax function	54
5.4 Using the copy function	55
5.4.1 How to copy	55
5.4.2 Introduction of copy function	57
5.5 Printing a file stored on USB memory	58
Supported USB memory devices	58
How to print	58
5.6 Registering a destination	60
5.6.1 Address book	60
5.6.2 Registering one-touch destinations in the address book	60
Registering an address book in Utility	60
Registering information on the main screen in Scan TX mode or Fax mode	64

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[Quick Start Guide]

5-21

5.6

Registering a destination

Basic Usage

Chapter 5

5.6

Registering a destination

5.6.1

Address book

Registering a frequently used destination on this machine will save you the trouble of having to enter it each

time you send data. A destination registered on this machine is called an Address Book.

Up to 2,000 address books can be registered. The destination types that can be registered are E-mail ad-

dress, computer name, etc. depending on the transmission mode.

Reference

Address books can also be registered using

Web Connection

. For details on the registration procedure, refer

to Chapter 2 "Configuring the Operating Environment of This Machine" in [User's Guide: Applied Functions].

5.6.2

Registering one-touch destinations in the address book

Registering an address book in Utility

This section describes how to register destinations using the Control Panel.

Tap [Utility] - [One-Touch/User Box Registration].

Select the type of destinations you want to register.

Enter destination information, then tap [OK].

[Fax]

Settings

Description

[No.]

Destination registration number. The smallest available number that is not

used is automatically assigned.

[Name]

Enter the destination name (using up to 72 characters).

[Favorites]

Select this option to register a frequently used destination. The registered des-

tination is displayed in [Favorites], enabling you to easily specify a destination.

[Index]

Select a corresponding character so that the destination can be index

searched by name.

[Fax number]

Enter a destination fax number.

•

When you use this machine in a PBX environment, tap [Outside] ([E] ap-

pears). A registered outside line number is automatically inserted.

•

When you use this machine in a PBX environment, tap [Pause] following the

outside line number ([P] appears) to ensure dialing is successful.

•

If you want to send out a push signal over the dial line, tap [Tone] ([T] ap-

pears).

•

Enter [-] to separate a dial number. It does not affect the dialing of the num-

ber.