Kyocera TASKalfa 3051ci Printing System (11),(12),(13),(14) Workflow Examples - Page 29

Hot Folders, What is a Hot Folder?, Example: Workflow with Hot Folders

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HOT FOLDERS 29 HOT FOLDERS This chapter provides an overview of Hot Folders and an example workflow using Hot Folders. NOTE: Hot Folders is not supported for all Print Servers. To determine if Hot Folders is supported for your particular Print Server, see Utilities. What is a Hot Folder? Hot Folders is a software application that streamlines network printing tasks. A Hot Folder is a folder to which you can assign a group of print options, along with a Print Server print queue. To print a document, drag and drop the file onto the Hot Folder. You can create multiple Hot Folders, each with different settings and different Print Server connections. Depending on the configuration of the Hot Folder, jobs are routed to a Print Server with settings that you have configured. Hot Folder software runs as a background utility, continuously monitoring Hot Folders for new jobs. For more information about Hot Folders, see Hot Folders Help. Example: Workflow with Hot Folders Greg works for Company ABC and wants to print 25 copies of his new business cards. Company ABC has configured a network Hot Folder called "BusinessCards," so that their employees can drop their business card .pdf file directly onto the Hot Folder for printing. Greg creates his business cards using the required company business card template, and saves the file as GregCard.pdf. The business card template ensures that the cards are printed optimally, using the imposition settings specified in the BusinessCards Hot Folder. After the cards are printed, an operator in the company print shop cuts the cards and places them in interoffice mail for the employee. Company ABC business cards are 2x3.25 inches in size.

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H
OT
F
OLDERS
29
H
OT
F
OLDERS
This chapter provides an overview of Hot Folders and an example workflow using
Hot Folders.
N
OTE
:
Hot Folders is not supported for all Print Servers. To determine if Hot Folders is
supported for your particular Print Server, see
Utilities
.
What is a Hot Folder?
Hot Folders is a software application that streamlines network printing tasks. A Hot Folder
is a folder to which you can assign a group of print options, along with a Print Server print
queue.
To print a document, drag and drop the file onto the Hot Folder. You can create multiple
Hot Folders, each with different settings and different Print Server connections. Depending
on the configuration of the Hot Folder, jobs are routed to a Print Server with settings that you
have configured.
Hot Folder software runs as a background utility, continuously monitoring Hot Folders
for new jobs.
For more information about Hot Folders, see Hot Folders Help.
Example: Workflow with Hot Folders
Greg works for Company ABC and wants to print 25 copies of his new business cards.
Company ABC has configured a network Hot Folder called “BusinessCards,” so that their
employees can drop their business card .pdf file directly onto the Hot Folder for printing.
Greg creates his business cards using the required company business card template, and saves
the file as GregCard.pdf. The business card template ensures that the cards are printed
optimally, using the imposition settings specified in the BusinessCards Hot Folder.
After the cards are printed, an operator in the company print shop cuts the cards and places
them in interoffice mail for the employee.
Company ABC business cards are 2
x
3.25 inches in size.