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Ricoh Aficio MP 2000 Scanner Reference - Page 16

Preparation for Sending by E-mail, Registering E-mail Addresses in the Address Book, System Settings

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Sending Scan Files by E-mail Preparation for Sending by E-mail This section explains the preparation and settings for sending scan files by e- 1 mail. A Connect the machine to the network. Connect the machine to the network using an Ethernet cable or wireless LAN (IEEE 802.11b). B Make the necessary network settings in [System Settings]. If you have connected the machine to the network using an Ethernet cable, make the following settings. For details, see General Settings Guide. • Specify the machine's IPv4 address and subnet mask. • Specify the IPv4 gateway address. • In [Effective Protocol], enable [IPv4]. • Specify the SMTP server. C If necessary, change settings in [Send Settings] under [Scanner Features]. Note ❒ To connect the machine to the network using a wireless LAN (IEEE 802.11b), an extended wireless LAN board is required respectively. For details, see Network Guide. ❒ Items to set up in [System Settings] vary depending on the network environment. For more information about network settings, see General Settings Guide. ❒ For more information about [Scanner Features], see General Settings Guide. Registering E-mail Addresses in the Address Book You can register frequently used e-mail addresses to the address book. You can register frequently used e-mail addresses in the address book. Register e-mail addresses in [Address Book Management] under [Administrator Tools] from [System Settings]. Addresses can also be registered as groups. Note ❒ For details about registering e-mail addresses in the address book, see Gener- al Settings Guide. ❒ You can also register e-mail addresses in the address book using Web Image Monitor or SmartDeviceMonitor for Admin. For details about how to install these applications, see Network Guide. For details about registering addresses in the address book, see Help of respective applications. ❒ Depending on the machine type, you may not be able to use the machine when it is updating the address book using CSV files (retrieved using SmartDeviceMonitor for Admin) that contain user codes. 10

Section	Page
Printer/Scanner Unit Type 2000 Operating Instructions Scanner Reference	1
Introduction	2
Important	2
Notes:	2
Caution:	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
Notice	7
How to Read This Manual	8
Symbols	8
Names of Major Options	8
About the Scanner Functions	9
Display	10
Reading the Display and Using Keys	10
Confirmation Displays	11
Check Destination	11
File Status	12
Scanner Features	13
1. Sending Scan Files by E-mail	15
Before Sending Scan Files by E-mail	15
Outline of Sending Scan Files by E-mail	15
Preparation for Sending by E-mail	16
Registering E-mail Addresses in the Address Book	16
E-mail Screen	17
Basic Procedure for Sending E-mail	19
Specifying E-mail Destinations	21
Selecting a Destination Registered to a Quick Dial Key	21
Selecting a Destination Registered in the Machine's Address Book	22
Selecting a destination from a list	22
Using a registration number to select a destination	23
Searching for a destination by name	25
Searching for a destination by e-mail address	26
Manual Entry of an E-mail Address	28
Searching for a Destination in the LDAP Server	29
Registering a Manually-Entered E-mail Address in the Address Book	32
Specifying the Sender	34
Selecting a Sender Registered to a Quick Dial Key	35
Selecting a Sender from the List	36
Using a Registration Number to Specify a Sender Name	38
Searching for a Sender by Name	40
Searching for a Sender by E-mail Address	42
Setting the Return Receipt Function	44
Specifying the Subject	45
2. Sending Scan Files by Scan to Folder	47
Before Sending Scan Files by Scan to Folder	47
Outline of Sending Scan Files by Scan to Folder	47
Sending scan files to shared folders	47
Sending scan files to an FTP server	48
Sending scan files to NetWare server	49
Preparation for Sending by Scan to Folder	50
Registering Destination Folders in the Address Book	51
Scan to Folder Screen	51
Basic Procedure for Sending by Scan to Folder	53
Specifying Scan to Folder Destinations	55
Selecting a Destination Registered to a Quick Dial Key	55
Selecting a Destination Registered in the Machine's Address Book	56
Selecting a destination folder from the list	56
Using a registration number to select a destination folder	57
Searching for a destination by name	59
Search for a destination by folder path	60
Sending Scan Files to a Shared Folder on the Network	62
Entering the path to a destination folder	62
Specify the path by browsing to a destination folder	65
Sending Scan Files to an FTP Server	68
Directly enter the path for the folder on the FTP Server	68
Sending Scan Files to NetWare Server	70
Entering the path to a destination folder	70
Specify the path by browsing to a destination folder	73
Registering the Path to the Selected Destination in the Address Book	75
3. Delivering Scan Files	77
Before Delivering Scan Files	77
Delivering Scan Files	77
Preparation for Delivering	78
Installing DeskTopBinder Lite from Provided CD-ROM	79
Network Delivery Scanner Screen	80
Basic Delivery Procedure	82
Specifying Delivery Destinations	85
Selecting a Destination Using a Quick Dial Key	85
Selecting a Destination Registered in the Destination List of the Delivery Server	86
Selecting a destination from the list	86
Using a registration number to select a destination	87
Searching for a destination by name	88
Searching for a destination by comment	90
4. Using the Network TWAIN Scanner Function	91
When Using as a TWAIN Scanner	91
Outline of the TWAIN Scanner Function	92
Preparation for Using the Network TWAIN Scanner	93
Installing TWAIN Driver from Provided CD-ROM	94
Basic Procedure for Scanning Files Using TWAIN Scanner	95
5. Various Scan Settings	97
Specifying Send Options	97
Resolution	97
Original Orientation	98
Placing Originals	99
Original Setting	100
Scan Size	101
Relationship of Original of Mixed Sizes and Scan Size	102
Specifying Custom Size	102
How to set originals to scan them by custom size	104
Mixed Sizes	105
Stamp	106
File Type	108
PDF Security Encryption	109
Encrypting PDF file	109
Selecting an encryption level for a PDF file	110
PDF Security Permissions	111
Selecting Original Type	114
Adjusting Image Density	115
Scan Settings When Using Twain Scanner	116
Setting Original Orientation on the TWAIN Scanner	116
Placing Originals	116
When Scanning Originals of Mixed Sizes Using TWAIN Scanner	117
6. Appendix	119
Relationship between Resolution and Scan Size	119
Software Supplied on CD-ROM	121
Auto-Run Program	121
TWAIN Driver	121
DeskTopBinder Lite	122
Values of Various Set Items for Transmission/Delivery Function	124
Transmission	124
E-mail	124
Scan to Folder	125
Simultaneous Transmission	125
The Network Delivery Function	126
Specifications	127

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Sending Scan Files by E-mail

Preparation for Sending by E-mail

This section explains the preparation and settings for sending scan files by e-

mail.

Connect the machine to the network.

Connect the machine to the network using an Ethernet cable or wireless LAN

(IEEE 802.11b).

Make the necessary network settings in

[

System Settings

]

If you have connected the machine to the network using an Ethernet cable,

make the following settings. For details, see General Settings Guide.

•

Specify the machine’s IPv4 address and subnet mask.

•

Specify the IPv4 gateway address.

• In

[

Effective Protocol

]

, enable

[

IPv4

]

•

Specify the SMTP server.

If necessary, change settings in

[

Send Settings

]

under

[

Scanner Features

]

Note

❒

To connect the machine to the network using a wireless LAN (IEEE

802.11b), an extended wireless LAN board is required respectively. For de-

tails, see Network Guide.

❒

Items to set up in

[

System Settings

]

vary depending on the network environ-

ment. For more information about network settings, see General Settings

Guide.

❒

For more information about

[

Scanner Features

]

, see General Settings Guide.

Registering E-mail Addresses in the Address Book

You can register frequently used e-mail addresses to the address book.

You can register frequently used e-mail addresses in the address book. Register

e-mail addresses in

[

Address Book Management

]

under

[

Administrator Tools

]

from

[

System Settings

]

. Addresses can also be registered as groups.

Note

❒

For details about registering e-mail addresses in the address book, see Gener-

al Settings Guide.

❒

You can also register e-mail addresses in the address book using Web Image

Monitor or SmartDeviceMonitor for Admin. For details about how to install

these applications, see Network Guide. For details about registering address-

es in the address book, see Help of respective applications.

❒

Depending on the machine type, you may not be able to use the machine

when it is updating the address book using CSV files (retrieved using Smart-

DeviceMonitor for Admin) that contain user codes.