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Brother International MFC-9325CW Users Manual - English - Page 165

Replace Toner, Replace WT Box, Scan Unable XX, Short paper, Size mismatch, Small paper, Toner Low - cyan toner

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Troubleshooting and routine maintenance Error Message Cause Action Replace Toner The toner cartridge is at the end of its life. Replace the toner cartridge for the color indicated on the LCD. (See Replacing a Toner cartridge on page 171.) Replace WT Box It is time to replace the waste toner box. Replace the waste toner box. (See Replacing the waste toner box on page 185.) Scan Unable XX The machine has a mechanical  Disconnect the machine from the power problem. for several minutes, then reconnect it. C (The machine can be turned off for approximately 60 hours without losing faxes stored in the memory. See Transferring your faxes or Fax Journal report on page 150.)  If the problem continues, call Brother Customer Service. Short paper The paper size detected is shorter than the paper size defined in the print job and the paper size being used requires the back cover to be open. Open the back cover (back output tray) and remove any printed pages. Leave the back cover open and press Black Start or Color Start. Size mismatch The paper in the tray is not the correct size. Load the correct size of paper in the tray and set the "Paper Size" (Menu, 1, 2, 2 (See Paper Size on page 25)). Small paper The paper size defined in the printer driver requires the back cover to be open. Open the back cover (back output tray) and press Black Start or Color Start. (See Printing on thick paper, labels, envelopes or small paper on page 14.) Toner Low The toner cartridge is near the end of its life. Buy a new toner cartridge for the color that is indicated on the LCD before you get a Replace Toner message. Too Many Files (MFC-9325CW only) There are too many files stored Reduce the number of files stored on the on the USB Flash memory drive. USB Flash memory drive. Unusable Device (MFC-9325CW only) An incompatible or broken device Remove the USB Flash memory drive from has been connected to the USB the USB direct interface. direct interface. WT Box End Soon The waste toner box is almost full. Buy a new waste toner box before you get a Replace WT Box message. 1 (X) shows the toner cartridge or drum unit color that is near the end of its life. (K)=Black, (Y)=Yellow, (M)=Magenta, (C)=Cyan. 149

Section	Page
USER’S GUIDE MFC-9125CN MFC-9325CW	1
Brother numbers	3
Register your product	3
FAQs (frequently asked questions)	3
For Customer Service	3
Ordering accessories and supplies	4
Notice - Disclaimer of Warranties (USA and Canada)	5
Compilation and Publication Notice	5
Brother™ Digital Color One-Year Limited Warranty and Replacement Service (USA Only)	6
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only)	8
Table of Contents	9
Section I: General	17
1 General information	18
Using the documentation	18
Symbols and conventions used in the documentation	18
Accessing the Software User’s Guide and Network User’s Guide	19
Viewing documentation	19
Viewing documentation (Windows®)	19
How to find scanning instructions	20
Software User’s Guide:	20
ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides:	20
How to find Network setup instructions	20
Viewing documentation (Macintosh)	20
How to find scanning instructions	20
Software User’s Guide:	20
Presto! PageManager User’s Guide:	21
How to find Network setup instructions	21
Viewing the Mobile Print/Scan Guide documentation	21
Accessing Brother support (Windows®)	21
Control panel overview	22
Data LED indications	26
2 Loading paper and documents	27
Loading paper and print media	27
Loading paper in the standard paper tray	27
Printing on plain paper, thin paper or recycled paper from the paper tray	27
Loading paper in the manual feed slot	29
Printing on plain paper, recycled paper or bond paper from the manual feed slot	29
Printing on thick paper, labels, envelopes or small paper	30
Unprintable area	33
Unprintable area for faxes and copies	33
Unprintable area when printing from a computer	33
Acceptable paper and other print media	34
Recommended paper and print media	34
Type and size of paper	34
Standard paper tray	34
Manual feed slot	34
The name for the paper trays in the printer driver in this Guide are as follows:	34
Paper capacity of the paper trays	35
Recommended paper specifications	35
Handling and using special paper	36
Types of paper to avoid	36
Envelopes	37
Types of envelopes to avoid	37
Labels	38
Types of labels to avoid	38
Loading documents	39
Using the automatic document feeder (ADF)	39
Recommended environment	39
Using the scanner glass	40
3 General Setup	41
Mode Timer	41
Paper settings	41
Paper Type	41
Paper Size	41
Volume settings	42
Ring volume	42
Beeper volume	42
Speaker volume	42
Automatic daylight savings time	43
Ecology features	43
Toner Save	43
Sleep Time	43
LCD Contrast	44
Dial Prefix	44
Setting up the prefix number	44
Changing the prefix number	44
4 Security features	45
Secure Function Lock 2.0 (MFC-9325CW only)	45
Setting the password for the administrator	45
Changing the password for the administrator	46
Setting up the public user mode	46
Setting up restricted users	47
Turning Secure Function Lock on/off	47
Switching Users	48
Memory Security (MFC-9125CN only)	48
Setting up the password	49
Changing your memory security password	49
Turning memory security on/off	49
Setting Lock	50
Setting up the password	50
Changing your Setting Lock password	50
Turning Setting Lock on/off	51
Restricting dialing	51
Dial pad restriction	51
One Touch restriction	51
Speed Dial restriction	52
Section II: Fax	53
5 Sending a fax	54
How to fax	54
Entering fax mode	54
Sending a fax from the ADF	54
Sending a fax from the scanner glass	54
Faxing A4 size documents from the scanner glass	55
Canceling a fax in progress	55
Broadcasting (black & white only)	55
Canceling a Broadcast in progress	56
Additional sending operations	56
Sending faxes using multiple settings	56
Electronic cover page (black & white only)	57
Composing your own comments	57
Send a cover page for the next fax	57
Send a cover page for all faxes	58
Using a printed cover page	58
Contrast	58
Changing Fax Resolution	58
To change the Fax Resolution setting for the next fax	58
To change the default Fax Resolution setting	59
Dual access (black & white only)	59
Real Time Transmission	59
Sending in real time for all faxes	60
Sending in real time for the next fax only	60
Overseas Mode	60
Delayed Fax (black & white only)	60
Delayed batch transmission (black & white only)	60
Checking and canceling waiting jobs	61
Sending a fax manually	61
Manual transmission	61
Sending a fax at the end of a conversation	61
Out of memory message	61
6 Receiving a fax	62
Choose the correct Receive Mode	62
Using receive modes	64
Fax Only	64
Fax/Tel	64
Manual	64
External TAD	64
Receive Mode settings	65
Ring Delay	65
F/T Ring Time (Fax/Tel mode only)	65
Easy Receive	66
If Easy Receive is On:	66
If Easy Receive is Off:	66
Setting the Print Density	66
Additional receiving operations	67
Printing a reduced incoming fax	67
Setting the Fax Receive Stamp (black & white only)	67
Receiving a fax at the end of a conversation	67
Printing a fax from the memory	68
Receiving faxes into memory when the paper tray is empty (black & white only)	68
7 Telephone services and external devices	69
Telephone line services	69
Voice Mail	69
Distinctive Ring	70
What does your telephone company’s ‘Distinctive Ring’ do?	70
What does Brother’s ‘distinctive ring’ do?	70
Do you have Voice Mail?	70
Before you choose the ring pattern to register	71
Registering the distinctive ring pattern Very important!	71
Turning off distinctive ring	72
Caller ID	72
Viewing the Caller ID List	73
Printing the Caller ID List	73
Connecting an external TAD (telephone answering device)	73
Connections	74
Recording an outgoing message (OGM)	74
Special line considerations	75
Roll over telephone lines	75
Two-line telephone system	75
Converting telephone wall outlets	75
Installing machine, external two-line TAD and two-line telephone	75
Multi-line connections (PBX)	76
External and extension telephones	76
Using external and extension telephones	76
Using extension telephones	76
Using an external telephone (Connected to the EXT. jack of the machine)	76
If you answer a call and no one is on the line:	76
For Fax/Tel mode only	77
Connecting an external or extension telephone	77
Using a non-Brother cordless external handset	77
Using Remote Codes	77
Fax Receive Code	77
Telephone Answer Code	77
Changing the Remote Codes	78
8 Dialing and storing numbers	79
How to dial	79
Manual dialing	79
One touch dialing	79
Speed dialing	79
Search	80
Fax redial	80
Storing numbers	80
Storing a pause	80
Storing One Touch Dial numbers	81
Storing Speed Dial numbers	82
Changing One Touch and Speed Dial numbers	84
Setting up Groups for Broadcasting	85
Dialing access codes and credit card numbers	87
Pause	87
Tone or Pulse (Canada only)	87
9 Remote Fax Options (black & white only)	88
Fax Forwarding	88
Paging	89
Fax Storage	89
PC Fax Receive	90
Changing Remote Fax Options	91
Turning off Remote Fax Options	91
Remote retrieval	92
Setting a Remote Access Code	92
Using your Remote Access Code	92
Retrieving fax messages	93
Changing the Fax Forwarding number	93
Remote fax commands	94
10 Polling	95
Polling receive	95
Sequential polling	95
Polled transmit (black & white only)	96
Setup for polled transmit	96
11 Printing reports	97
Fax reports	97
Transmission verification report	97
Fax Journal	98
Reports	98
How to print a report	99
Section III: Copy	101
12 Making copies	102
How to copy	102
Entering copy mode	102
Making a single copy	102
Making multiple copies	102
Stop copying	102
Copy options (temporary settings)	103
Enlarging or reducing the image copied	103
Using the Options key	104
Improving copy quality	105
Sorting copies using the ADF	105
Adjusting Contrast, Color and Brightness	105
Contrast	105
Brightness	106
Color saturation	106
Making N in 1 copies (page layout)	107
If you are copying from the ADF:	107
If you are copying from the scanner glass:	108
Out of memory message	108
Section IV: Direct printing	109
13 Printing photos from a digital camera (MFC-9325CW only)	110
Before using PictBridge	110
PictBridge requirements	110
Using PictBridge	110
Setting your digital camera	110
Printing images	111
DPOF printing	112
Printing images with Secure Function Lock 2.0 enabled (MFC-9325CW only)	112
Connecting a camera as a storage device	114
Understanding the error messages	114
14 Printing data from a USB Flash memory drive (MFC-9325CW only)	115
Supported file formats	115
Creating a PRN or PostScript® 3™ file for direct printing	115
Printing data directly from the USB Flash memory drive (MFC-9325CW only)	116
Printing data directly from the USB flash memory drive with Secure Function Lock 2.0 enabled (MFC-9325CW only)	117
Understanding the error messages	119
Section V: Software	121
15 Software and Network features	122
Section VI: Appendixes	123
A Safety and legal	124
Compilation and Publication	124
Choosing a location	124
To use the product safely	127
Important safety instructions	133
Regulation	134
Standard telephone and FCC notices	134
Federal Communications Commission (FCC) Declaration of Conformity (USA only)	135
Industry Canada Compliance Statement (Canada only)	136
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only)	137
For use in the USA or Canada only	137
Disconnect device	137
LAN connection	137
International ENERGY STAR® Qualification Statement	138
Trademarks	139
Open Source Licensing Remarks	139
Legal limitations for copying	140
B Options	141
Options	141
Memory board	142
Installing extra memory	142
C Troubleshooting and routine maintenance	144
Troubleshooting	144
If you are having difficulty with your machine	144
Improving the print quality	152
Setting Dial Tone detection	159
Telephone line interference/ VoIP	159
Error and maintenance messages	160
Transferring your faxes or Fax Journal report	166
Transferring faxes to another fax machine	166
Transferring faxes to your PC	166
Transferring Fax Journal report to another fax machine	166
Document jams	167
Document is jammed in the top of the ADF unit	167
Document is jammed under the document cover	167
Document is jammed at the output tray	167
Paper jams	168
Paper is jammed in the Paper Tray	168
Paper is jammed at the output paper tray	169
Paper is jammed at the back of the machine	170
Paper is jammed inside the machine	171
Routine maintenance	173
Cleaning the outside of the machine	173
Cleaning the scanner	174
Cleaning the LED heads	175
Cleaning the corona wires	176
Cleaning the drum unit	178
Cleaning the paper pick-up rollers	182
Calibration	183
Auto Registration	184
Manual Registration	184
Frequency (Color Correction)	184
Replacing the consumable items	185
Replacing a Toner cartridge	187
Toner Low message	187
Replace Toner message	187
Drum units	192
Drum End Soon messages	193
Replace Drums messages	193
Replacing the drum units	193
Resetting the drum counter	197
Replacing the belt unit	197
Belt End Soon message	197
Replace Belt message	197
Replacing the waste toner box	201
WT Box End Soon message	201
Replace WT Box message	201
Replacing periodic maintenance parts	206
Machine Information	206
Checking the Serial Number	206
Checking the Page Counters	206
Checking the remaining life of parts	207
Reset functions	207
How to reset the machine	208
Packing and shipping the machine	208
D Menu and features	213
On-screen programming	213
Menu table	213
Memory storage	213
Menu keys	213
How to access the menu mode	214
Menu table	215
Entering text	235
E Specifications	237
General	237
Print media	239
Fax	240
Copy	241
Scan	242
Print	243
Interfaces	244
PictBridge (MFC-9325CW)	245
Direct Print feature (MFC-9325CW)	246
Computer requirements	247
Consumable items	248
Ethernet wired network	249
Ethernet wireless network (MFC-9325CW)	251
Authentication and encryption for wireless users only	253
Authentication method	253
Encryption methods	254
Network key	254
Wireless one-push configuration	255
F Glossary	256

Match case Limit results 1 per page

Troubleshooting and routine maintenance

149

(X) shows the toner cartridge or drum unit color that is near the end of its life. (K)=Black, (Y)=Yellow, (M)=Magenta,

(C)=Cyan.

Replace Toner

The toner cartridge is at the end

of its life.

Replace the toner cartridge for the color

indicated on the LCD. (See

Replacing a

Toner cartridge

on page 171.)

Replace WT Box

It is time to replace the waste

toner box.

Replace the waste toner box. (See

Replacing the waste toner box

on page 185.)

Scan Unable XX

The machine has a mechanical

problem.



Disconnect the machine from the power

for several minutes, then reconnect it.

(The machine can be turned off for

approximately 60 hours without losing

faxes stored in the memory. See

Transferring your faxes or Fax Journal

report

on page 150.)



If the problem continues, call Brother

Customer Service.

Short paper

The paper size detected is

shorter than the paper size

defined in the print job and the

paper size being used requires

the back cover to be open.

Open the back cover (back output tray) and

remove any printed pages. Leave the back

cover open and press

Black Start

Color Start

Size mismatch

The paper in the tray is not the

correct size.

Load the correct size of paper in the tray and

set the

“

Paper Size

”

(

(See

Paper Size

on page 25)).

Small paper

The paper size defined in the

printer driver requires the back

cover to be open.

Open the back cover (back output tray) and

press

Black Start

Color Start

. (See

Printing on thick paper, labels, envelopes or

small paper

on page 14.)

Toner Low

The toner cartridge is near the

end of its life.

Buy a new toner cartridge for the color that is

indicated on the LCD before you get a

Replace Toner message.

Too Many Files

(MFC-9325CW only)

There are too many files stored

on the USB Flash memory drive.

Reduce the number of files stored on the

USB Flash memory drive.

Unusable Device

(MFC-9325CW only)

An incompatible or broken device

has been connected to the USB

direct interface.

Remove the USB Flash memory drive from

the USB direct interface.

WT Box End Soon

The waste toner box is almost full.

Buy a new waste toner box before you get a

Replace WT Box

message.

Error Message

Cause

Action