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HP 640 User Guide - Page 17

Overview of menu options, BASIC FAX menu - manual

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HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS Overview of menu options Overview of menu options Your fax machine has settings that you can change. To find out how the options are currently set, print the System Data report (see Print reports on page 39). To change these settings, see Navigate the menus on page 14. The tables below shows the options for a menu in the left column and their setting choices in the right column. BASIC FAX menu Option Settings Silent Mode You can turn off the machine sounds either manually or on a daily schedule (for example, to turn off the sounds after work hours and overnight). The settings are: Off, On-Always, and On-Daily. For more information, see Silent mode on page 38. Language There are three languages you can use for display and reports: English, Spanish, and French. Sending Confirm A confirmation report shows whether the transmission was successful or not, how many pages were sent, etc. ON: prints a confirmation report automatically each time you send a fax. OFF: never prints a confirmation report (You can print one manually (see Print reports on page 39)). ERROR: prints only when an error occurs. Note that this report can include the Image TCR (see Image TCR on page 26). Paper Size A4, Letter and Legal are the paper sizes you can use to receive faxes and copy. Auto Reduction When receiving a document as long as or longer than the paper loaded, the machine can automatically reduce the data to fit your paper. If the fax machine cannot fit the data into one page with the feature enabled, the data is divided and printed in actual size on two or more sheets. The settings are On and Off. Discard Size If you turn the Automatic Reduction option off, you can set the fax machine to discard any excess image at the bottom of the page when receiving a document as long as or longer than the paper loaded in your machine. If the incoming fax is out of the margin you have set, it will be printed on two sheets of paper. The Discard Size can be 00 to 30 mm. Rings To Answer You can select the number of rings before answering an incoming call. If you are using your machine as both a telephone and a fax machine (AUTO or TAM mode), we suggest you set the ring count to at least 4 to give you time to answer. The number of rings can be 2 to 7. Note that TAM mode can only be used with a separate answering machine. HP Fax basics 11

Section	Page
HP 640 Fax series	1
Load paper 1	3
Load documents to fax or copy 2	3
Send a fax 2	3
Receive a fax 3	3
Make a copy 3	3
Make a telephone call 4	3
The HP 640 Fax 6	3
The menus 10	3
Overview of menu options 11	3
Loudspeaker 13	3
Navigate the menus 14	3
Enter dates, times, text, and telephone numbers 15	3
Speed dialing 17	3
Paper types and sizes 19	3
Document types and sizes 20	3
Set document resolution and contrast for a single copy 21	3
Adjust volume 22	3
Automatic fax redial 22	3
Receiving via an extension telephone 22	3
Set rings to answer 23	3
Use Caller ID 24	3
Block junk fax numbers 24	4
Favorites 25	4
Image TCR 26	4
Distinctive ring (DRPD) 27	4
Answer/receive mode 28	4
Broadcasting 31	4
Delayed fax 32	4
Polling 33	4
To cancel the scheduled job 34	4
Forward faxes 35	4
Set the date and time 37	4
Turn on and off sounds 37	4
Set the fax header information 38	4
Print reports 39	4
Reprinting faxes 40	4
Clearing memory 41	4
Loudspeaker 41	4
Redial a number in memory 42	4
Print cartridge information 43	4
View ink level 43	4
Print the self test 44	4
Replace the print cartridge 44	4
Clear jammed documents and paper 46	4
Maintain the print cartridge 47	5
Clean the document scanner area 49	5
Adjust the scanner 51	5
LCD error messages 51	5
Troubleshooting 54	5
Paper types and sizes 57	5
Document types and sizes 57	5
Print cartridge 58	5
Product specifications 58	5
A sample of ITU #1 test chart (reduced to 60.5%) 60	5
Environmental product stewardship program 61	5
Regulatory notices 62	5
Use Hewlett-Packard support services 64	5
Hewlett-Packard LIMITED WARRANTY STATEMENT 65	5
Quick start	7
Load paper	7
Load documents to fax or copy	8
Send a fax	8
Receive a fax	9
FAX or TAM answer mode	9
AUTO answer mode	9
TEL answer mode	9
Make a copy	9
Single copy-default settings	9
Multiple copies or copies with options/settings	9
Make a telephone call	10
HP Fax basics	11
The HP 640 Fax	12
Parts of the HP Fax	12
Control Panel of HP Fax	14
The menus	16
Overview of menu options	17
BASIC FAX menu	17
ADVANCED FAX menu	19
TOOLS menu	19
Loudspeaker	19
Navigate the menus	20
Ready mode	20
Menu buttons	20
Enter dates, times, text, and telephone numbers	21
Most text fields	21
Fax header telephone number	22
Speed dialing	23
Store a number in the phone book	23
Print the phone book	24
Dial from the phone book	24
One-touch dialing	24
Phone book dialing	24
Search sequentially through the phone book	24
Search for a particular first letter	24
Paper types and sizes	25
Document types and sizes	26
DO NOT try to send documents that are:	26
Set document resolution and contrast for a single copy	27
Adjust volume	28
Ringer volume	28
Speaker volume	28
Automatic fax redial	28
Receiving via an extension telephone	28
Additional features	29
Set rings to answer	29
Use Caller ID	30
Turn Caller ID on	30
See who called with Caller ID	30
Print a list of Caller ID numbers	30
Block junk fax numbers	30
Add a junk fax number	30
Delete a number	31
Favorites	31
Save a document	31
Delete a document	31
Send a document	31
Print a document	32
Image TCR	32
Distinctive ring (DRPD)	33
Step 1-Teach the HP Fax the ring pattern	33
Step 2-Set up distinctive ring (DRPD) answer mode	33
Answer/receive mode	34
Advanced faxing	37
Broadcasting	37
Delayed fax	38
Polling	39
Setting send polling	39
Polling another fax to receive	40
To cancel the scheduled job	40
Forward faxes	41
Feature reference	43
Set the date and time	43
Turn on and off sounds	43
WakeUp sounds	43
Alarm sounds	44
Key sounds	44
Silent mode	44
Set the fax header information	44
Print reports	45
Automatic reports	45
Reports you can print	45
Reprinting faxes	46
Clearing memory	47
Loudspeaker	47
Redial a number in memory	48
Care and maintenance	49
Print cartridge information	49
View ink level	49
Print the self test	50
Replace the print cartridge	50
Clear jammed documents and paper	52
Document jams during transmission	52
To clear document jam:	52
Paper jams during printing	52
If the paper is jammed in the printing area	52
If the paper is jammed in the paper feed area	53
Maintain the print cartridge	53
Clean the print cartridge nozzles	53
Wipe the print nozzles and contacts	53
Clean the nozzles	53
Clean the cartridge carrier contacts	54
Clean the document scanner area	55
Adjust the scanner	57
LCD error messages	57
Troubleshooting	60
Fax problems	60
Print quality problems	62
Paper feeding problems	62
Specifications and regulatory information	63
Paper types and sizes	63
Document types and sizes	63
Acceptable documents	63
Print cartridge	64
Product specifications	64
A sample of ITU #1 test chart (reduced to 60.5%)	66
Environmental product stewardship program	67
Regulatory notices	68
Use Hewlett-Packard support services	70
Hewlett-Packard LIMITED WARRANTY STATEMENT	71

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HP Fax basics

Overview of menu options

Your fax machine has settings that you can change. To find out how the options are

currently set, print the System Data report (see

Print reports

on page 39).

To change these settings, see

Navigate the menus

on page 14.

The tables below shows the options for a menu in the left column and their setting

choices in the right column.

BASIC FAX menu

Option

Settings

Silent Mode

You can turn off the machine sounds either manually or on a daily schedule

(for example, to turn off the sounds after work hours and overnight).

The settings are:

Off

On-Always

, and

On-Daily

. For more information, see

Silent mode

on page 38.

Language

There are three languages you can use for display and reports: English,

Spanish, and French.

Sending Confirm

A confirmation report shows whether the transmission was successful or not,

how many pages were sent, etc.

prints a confirmation report automatically each time you send a fax.

OFF

never prints a confirmation report (You can print one manually

(see

Print reports

on page 39)).

ERROR

prints only when an error occurs.

Note that this report can include the Image TCR (see

Image TCR

on page 26).

Paper Size

Letter

and

Legal

are the paper sizes you can use to receive faxes

and copy.

Auto Reduction

When receiving a document as long as or longer than the paper loaded, the

machine can automatically reduce the data to fit your paper. If the fax

machine cannot fit the data into one page with the feature enabled, the data

is divided and printed in actual size on two or more sheets. The settings are

and

Off

Discard Size

If you turn the Automatic Reduction option off, you can set the fax machine

to discard any excess image at the bottom of the page when receiving a

document as long as or longer than the paper loaded in your machine. If the

incoming fax is out of the margin you have set, it will be printed on two sheets

of paper.

The Discard Size can be 00 to 30 mm.

Rings To Answer

You can select the number of rings before answering an incoming call. If you

are using your machine as both a telephone and a fax machine (AUTO or

TAM mode), we suggest you set the ring count to at least 4 to give you time

to answer.

The number of rings can be 2 to 7.

Note that TAM mode can only be used with a separate answering machine.