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HP Officejet 500 HP OfficeJet 500 Series - (English) User Guide - Page 108

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7. Getting Help This keypad message: Has this meaning: And this action is recommended: Insert connector The fax/phone line connector has been removed. 1 For safety, press the On/Off button to turn off the HP (This is the connector to OfficeJet before re-installing the which your phone cords fax/phone line connector. are attached. It fits into the back of the HP 2 Re-install the fax/phone line OfficeJet.) connector. The HP OfficeJet can't For illustrated instructions, refer send or receive faxes until to Step 2 in the HP OfficeJet the connector is replaced. Series 500 Ready/Setup/Go guide. 3 Press the On/Off button to turn on the HP OfficeJet, then click the Reconnect now button on your computer screen. Load A-size paper, then press START. The paper or envelope you loaded in the paper 1 Do either of the following: supply tray has a nar- • Load A-size paper in the paper rower width than the supply tray, or paper size that's needed • If you're printing on envelopes, for receiving faxes or printing. change the paper size (in your software program's page setup (A-size is letter-size settings) to envelopes. paper, 8.5 inches wide by 11 inches high.) 2 Press the Start button to clear the message. Load A4-size paper, then The paper or envelope press START. you loaded in the paper 1 Do either of the following: supply tray has a nar- • Load A4-size paper in the rower width than the paper supply tray, or paper size that's needed • If you're printing on envelopes, for receiving faxes or printing. change the paper size (in your software program's page setup (A4-size is European let- settings) to envelopes. ter-size paper, 210 mm wide by 297 mm high.) 2 Press the Start button to clear the message. Load doc to send You've specified that you Load the document in the docuwant to begin sending a ment tray that you want to send group fax, but there's no as a group fax. Then press the document loaded in the Start button. document tray. ...7-11

Section	Page
OfficeJet Series 500 User's Guide	1
Safety Information	2
Table of Contents	4
Chapter 1: Setting Up	9
Make Sure Everything Is in the Box	10
If you don’t have a CD-ROM disc drive	10
Perform each step in sequence: All steps are requi...	11
1. Load the Tray	11
2. Plug in the Line Connector	11
3. Connect the Cables	12
4. Insert the Print Cartridges	12
5. Load the Paper Supply	14
6. Connect Your Office Equipment - REQUIRED!	15
What should you connect?	15
How to tell if you have a modem	17
How tell if your modem is inside your computer or ...	17
How should you connect?	17
Shared line (Case ADGJ)	20
Shared line with a PC-modem (Case ADGH)	21
Shared line with an external modem (Case ADGI)	22
Shared line with answering machine (Case ADEJ)	23
Shared line with computer voicemail (Case ADFJ)	25
Shared line with PC-modem & answering machine (Cas...	26
Shared line, PC- modem & computer voicemail (Case ...	27
Shared line with external modem and answering mach...	28
Shared line with external modem and computer voice...	29
Shared line with distinctive ring (Case B)	31
7. Install the Software - REQUIRED!	33
8. Make Sure Everything Works Properly	34
Receive a fax	34
Print a report	34
Make a copy	35
Scan a page to your computer	35
What’s Next?	36
Chapter 2: Quick Tour	37
Sending Faxes	38
Sending paper documents	38
From the HP OfficeJet’s keypad	38
From the Document Assistant screen	38
Sending a fax directly from your software program	39
Copying	40
Basic copying from the HP OfficeJet’s keypad	40
Using advanced copy settings in the HP OfficeJet’s...	41
Scanning	42
Scanning images	42
Scanning text for editing (OCR)	43
Printing	43
Using the Help System	44
Other ways to get help	45
Chapter 3: Faxing	47
Sending a Paper Document	48
Using a document carrier to protect your original	48
Sending from the keypad	49
Dialing in real time	49
Dialing from a telephone that’s connected directly...	50
Speed dialing	51
Sending from the HP OfficeJet Document Assistant	52
Sending a Fax Directly from Your Software Program	53
Receiving Printed Faxes	54
Loading the paper supply	54
Answering settings	55
Manually receiving faxes	55
Receiving Faxes to Your PC	56
Using Advanced Fax Features and Settings	57
Advanced fax send settings	57
Controlling how your faxed documents will look	57
Redialing a fax number	61
Entering a pause during keypad dialing	61
Assigning Speed Dial codes	62
Faxing to a group of fax numbers	64
Changing the information printed at the top of the...	65
Setting Tone or Pulse dialing type	65
Other advanced features for sending faxes	65
Advanced fax receive settings	67
Phone Answering: Automatic or Manual	67
Changing the number of rings before answering	68
Using Distinctive Ring	69
Updating your fax receive setup	70
Changing the paper size setting	71
Other advanced features for receiving faxes	71
Viewing Lists of All Sent and Received Faxes	71
Printing the Fax Reports	72
Adjusting sound volumes	72
Changing the time and date	73
Chapter 4: Copying	74
Loading the Paper Supply for Copying	75
Using a Document Carrier to Protect Your Original	76
Copying from the Keypad	76
Controlling how your copies will look	77
Optimizing the quality (Resolution setting)	77
Darkening and lightening (Contrast setting)	78
Automatic collating	78
Copying from the Document Assistant	79
Controlling how your copies will look	80
Optimizing the quality	80
Darkening and lightening (Contrast setting)	80
Reducing and enlarging	80
Collating: On or Off	81
Chapter 5: Scanning	82
Using a Document Carrier to Protect Your Original	83
Scanning Your Document As an Image	83
Scanning from the Document Assistant	83
Scanning directly into your TWAIN-compliant softwa...	86
How to tell if your software program supports TWAI...	86
How to scan with TWAIN	86
Scanning Your Document to Edit the Words (OCR)	88
Chapter 6: Printing	90
Using Paper and Other Media Types	91
Selecting paper/media types and sizes	91
Loading tips for paper and other media	91
Loading plain and special papers	92
Loading letterhead paper	92
Loading the single-envelope slot	92
Loading multiple envelopes	93
Loading transparencies	93
Using the Print Settings	94
Locating the print settings	94
Using the Paper tab settings	94
Using the Setup tab settings	95
Print quality and speed	95
Printing in color	95
Printing in grayscale	96
Using the Advanced tab settings	96
Printing from Your Windows Software Program	97
Printing from the HP OfficeJet Manager	97
Chapter 7: Getting Help	98
Sources of Information and Help	99
Using the HP OfficeJet’s Help System	102
Understanding the Messages Displayed on the Keypad...	103
Chapter 8: Specifications	115
Product Specifications	116
Overall Specifications	116
Printing Specifications	116
Faxing Specifications	117
Copying Specifications	118
Scanning Specifications	119
Ordering Information	119
Obtaining a Material Safety Data Sheet (MSDS)	120
Regulatory Information	120
Declaration of Conformity	122
Supplementary Information:	122
For Compliance Information ONLY	122

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7-11

7. Getting Help

Insert connector

The fax/phone line con-

nector has been removed.

(This is the connector to

which your phone cords

are attached. It fits into

the back of the HP

OfficeJet.)

The HP OfficeJet can’t

send or receive faxes until

the connector is replaced.

For safety, press the

On/Off

button to turn off the HP

OfficeJet before re-installing the

fax/phone line connector.

Re-install the fax/phone line

connector.

For illustrated instructions, refer

to Step 2 in the

HP OfficeJet

Series 500 Ready/Setup/Go

guide.

Press the

On/Off

button to

turn on the HP OfficeJet, then

click the

Reconnect now

button

on your computer screen.

Load A-size paper, then

press START.

The paper or envelope

you loaded in the paper

supply tray has a nar-

rower width than the

paper size that’s needed

for receiving faxes or

printing.

(A-size is letter-size

paper, 8.5 inches wide by

11 inches high.)

Do either of the following:

•

Load A-size paper in the paper

supply tray, or

•

If you’re printing on envelopes,

change the paper size (in your

software program’s page setup

settings)

to envelopes.

Press the

Start

button to

clear the message.

Load A4-size paper, then

press START.

The paper or envelope

you loaded in the paper

supply tray has a nar-

rower width than the

paper size that’s needed

for receiving faxes or

printing.

(A4-size is European let-

ter-size paper, 210 mm

wide by 297 mm high.)

Do either of the following:

•

Load A4-size paper in the

paper supply tray, or

•

If you’re printing on envelopes,

change the paper size (in your

software program’s page setup

settings)

to envelopes.

Press the

Start

button to

clear the message.

Load doc to send

You’ve specified that you

want to begin sending a

group fax, but there’s no

document loaded in the

document tray.

Load the document in the docu-

ment tray that you want to send

as a group fax. Then press the

Start

button.

This keypad

message:

Has this meaning:

And this action is

recommended: