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HP Officejet 500 HP OfficeJet 500 Series - (English) User Guide - Page 89

HP OfficeJet Manager, OfficeJet, Settings and Maintenance, Software, File format for OCR results

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3 Click the Text and Scan text for editing (OCR) checkboxes. Click Scan text for editing (OCR) to edit the words in your document. 4 Click Start Scan. Your document will be scanned into the word processing program that you selected when you first installed the OmniPage OCR software (at the end of the HP OfficeJet software installation procedure). Note: To change the selected word processing program, double-click the HP OfficeJet Manager icon on your Windows desktop, click HP OfficeJet and select Settings and Maintenance, click the Software tab, and select from the File format for OCR results menu. 5 Edit and proofread your scanned document...5-8

Section	Page
OfficeJet Series 500 User's Guide	1
Safety Information	2
Table of Contents	4
Chapter 1: Setting Up	9
Make Sure Everything Is in the Box	10
If you don’t have a CD-ROM disc drive	10
Perform each step in sequence: All steps are requi...	11
1. Load the Tray	11
2. Plug in the Line Connector	11
3. Connect the Cables	12
4. Insert the Print Cartridges	12
5. Load the Paper Supply	14
6. Connect Your Office Equipment - REQUIRED!	15
What should you connect?	15
How to tell if you have a modem	17
How tell if your modem is inside your computer or ...	17
How should you connect?	17
Shared line (Case ADGJ)	20
Shared line with a PC-modem (Case ADGH)	21
Shared line with an external modem (Case ADGI)	22
Shared line with answering machine (Case ADEJ)	23
Shared line with computer voicemail (Case ADFJ)	25
Shared line with PC-modem & answering machine (Cas...	26
Shared line, PC- modem & computer voicemail (Case ...	27
Shared line with external modem and answering mach...	28
Shared line with external modem and computer voice...	29
Shared line with distinctive ring (Case B)	31
7. Install the Software - REQUIRED!	33
8. Make Sure Everything Works Properly	34
Receive a fax	34
Print a report	34
Make a copy	35
Scan a page to your computer	35
What’s Next?	36
Chapter 2: Quick Tour	37
Sending Faxes	38
Sending paper documents	38
From the HP OfficeJet’s keypad	38
From the Document Assistant screen	38
Sending a fax directly from your software program	39
Copying	40
Basic copying from the HP OfficeJet’s keypad	40
Using advanced copy settings in the HP OfficeJet’s...	41
Scanning	42
Scanning images	42
Scanning text for editing (OCR)	43
Printing	43
Using the Help System	44
Other ways to get help	45
Chapter 3: Faxing	47
Sending a Paper Document	48
Using a document carrier to protect your original	48
Sending from the keypad	49
Dialing in real time	49
Dialing from a telephone that’s connected directly...	50
Speed dialing	51
Sending from the HP OfficeJet Document Assistant	52
Sending a Fax Directly from Your Software Program	53
Receiving Printed Faxes	54
Loading the paper supply	54
Answering settings	55
Manually receiving faxes	55
Receiving Faxes to Your PC	56
Using Advanced Fax Features and Settings	57
Advanced fax send settings	57
Controlling how your faxed documents will look	57
Redialing a fax number	61
Entering a pause during keypad dialing	61
Assigning Speed Dial codes	62
Faxing to a group of fax numbers	64
Changing the information printed at the top of the...	65
Setting Tone or Pulse dialing type	65
Other advanced features for sending faxes	65
Advanced fax receive settings	67
Phone Answering: Automatic or Manual	67
Changing the number of rings before answering	68
Using Distinctive Ring	69
Updating your fax receive setup	70
Changing the paper size setting	71
Other advanced features for receiving faxes	71
Viewing Lists of All Sent and Received Faxes	71
Printing the Fax Reports	72
Adjusting sound volumes	72
Changing the time and date	73
Chapter 4: Copying	74
Loading the Paper Supply for Copying	75
Using a Document Carrier to Protect Your Original	76
Copying from the Keypad	76
Controlling how your copies will look	77
Optimizing the quality (Resolution setting)	77
Darkening and lightening (Contrast setting)	78
Automatic collating	78
Copying from the Document Assistant	79
Controlling how your copies will look	80
Optimizing the quality	80
Darkening and lightening (Contrast setting)	80
Reducing and enlarging	80
Collating: On or Off	81
Chapter 5: Scanning	82
Using a Document Carrier to Protect Your Original	83
Scanning Your Document As an Image	83
Scanning from the Document Assistant	83
Scanning directly into your TWAIN-compliant softwa...	86
How to tell if your software program supports TWAI...	86
How to scan with TWAIN	86
Scanning Your Document to Edit the Words (OCR)	88
Chapter 6: Printing	90
Using Paper and Other Media Types	91
Selecting paper/media types and sizes	91
Loading tips for paper and other media	91
Loading plain and special papers	92
Loading letterhead paper	92
Loading the single-envelope slot	92
Loading multiple envelopes	93
Loading transparencies	93
Using the Print Settings	94
Locating the print settings	94
Using the Paper tab settings	94
Using the Setup tab settings	95
Print quality and speed	95
Printing in color	95
Printing in grayscale	96
Using the Advanced tab settings	96
Printing from Your Windows Software Program	97
Printing from the HP OfficeJet Manager	97
Chapter 7: Getting Help	98
Sources of Information and Help	99
Using the HP OfficeJet’s Help System	102
Understanding the Messages Displayed on the Keypad...	103
Chapter 8: Specifications	115
Product Specifications	116
Overall Specifications	116
Printing Specifications	116
Faxing Specifications	117
Copying Specifications	118
Scanning Specifications	119
Ordering Information	119
Obtaining a Material Safety Data Sheet (MSDS)	120
Regulatory Information	120
Declaration of Conformity	122
Supplementary Information:	122
For Compliance Information ONLY	122