HP iPAQ 612c HP iPAQ 600 Business Navigator Series - Product Guide - Page 71

Download messages, Download messages from a server, Install an online address book

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Download messages The manner in which you download messages depends on the type of account you have: ● To send and receive e-mail for an Outlook e-mail account, begin synchronization through ActiveSync. ● Text messages are automatically received when your HP iPAQ phone mode is switched on. When your HP iPAQ is switched off (in flight mode), messages are held by your service provider until the next time your HP iPAQ is turned on. TIP: By default, messages you send are not saved on your device to help conserve memory. If you want to keep copies of sent messages in the messaging list, tap Menu > Options > Message, and select the Keep copies of sent items in Sent folder check box. If your account is an Outlook e-mail or IMAP4 account, you must also select the Sent Items folder for synchronization. To do this, press the left softkey > Outlook E-mail, and then tap Menu > Tools > Manage Folders... and select the check box next to the Sent Items folder. Download messages from a server To download messages from a server: 1. From any account, tap Menu > Go To and tap the account you want to use. 2. Tap Menu > Send/Receive. The messages on your device and e-mail server are synchronized. New messages are downloaded to the device Inbox folder, messages in the device Outbox folder are sent, and messages that have been deleted from the server are removed from the device Inbox folder. TIP: To read the entire message, tap Menu > Download Message while in the message window. If you are in the message list, tap and hold the message, and then tap Menu > Download Message. The message will download the next time you send and receive e-mail. This will also download message attachments if you have selected those options while setting up your e-mail account. The size column in the message list displays the local size and server size of a message. These numbers might differ because the size of a message can vary between the server and the device. Install an online address book Many e-mail servers, including servers running Exchange Server, can verify names with an online address book called a directory service, using a protocol known as Lightweight Directory Access Protocol (LDAP). When you create an e-mail account, the directory service of your e-mail server is added to the Address, and you are given the option to enable it. After it is enabled, Messaging checks your contact list and then the directory service to verify names that you enter in the To, Cc, and Bcc fields. To enable a directory service or if you want to use additional services, follow these steps: 1. If you are adding a new account, ask your network administrator for the name of the directory service and the server. 2. In the message list, tap Menu > Tools > Options > Address. 3. In the In Contacts, get e-mail addresses from list, select which e-mail address book to check in contacts. Contacts will be checked first unless you select None. 4. If your e-mail server is already listed, select the server's directory service check box to enable it and tap ok. 5. If your e-mail service is not listed, tap Add... Install an online address book 61

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Download messages
The manner in which you download messages depends on the type of account you have:
●
To send and receive e-mail for an Outlook e-mail account, begin synchronization through
ActiveSync.
●
Text messages are automatically received when your HP iPAQ phone mode is switched on. When
your HP iPAQ is switched off (in flight mode), messages are held by your service provider until the
next time your HP iPAQ is turned on.
TIP:
By default, messages you send are not saved on your device to help conserve memory. If you
want to keep copies of sent messages in the messaging list, tap
Menu
>
Options
>
Message
, and
select the
Keep copies of sent items in Sent folder
check box. If your account is an Outlook e-mail
or IMAP4 account, you must also select the Sent Items folder for synchronization. To do this, press the
left softkey
>
Outlook E-mail
, and then tap
Menu
>
Tools
>
Manage Folders…
and select the check
box next to the
Sent Items
folder.
Download messages from a server
To download messages from a server:
1.
From any account, tap
Menu
>
Go To
and tap the account you want to use.
2.
Tap
Menu
>
Send/Receive
.
The messages on your device and e-mail server are synchronized. New messages are downloaded
to the device
Inbox
folder, messages in the device
Outbox
folder are sent, and messages that
have been deleted from the server are removed from the device
Inbox
folder.
TIP:
To read the entire message, tap
Menu
>
Download Message
while in the message window. If
you are in the message list, tap and hold the message, and then tap
Menu
>
Download Message
. The
message will download the next time you send and receive e-mail. This will also download message
attachments if you have selected those options while setting up your e-mail account.
The size column in the message list displays the local size and server size of a message. These numbers
might differ because the size of a message can vary between the server and the device.
Install an online address book
Many e-mail servers, including servers running Exchange Server, can verify names with an online
address book called a directory service, using a protocol known as Lightweight Directory Access
Protocol (LDAP). When you create an e-mail account, the directory service of your e-mail server is added
to the
Address
, and you are given the option to enable it. After it is enabled, Messaging checks your
contact list and then the directory service to verify names that you enter in the
To
,
Cc
, and
Bcc
fields.
To enable a directory service or if you want to use additional services, follow these steps:
1.
If you are adding a new account, ask your network administrator for the name of the directory
service and the server.
2.
In the message list, tap
Menu
>
Tools
>
Options
>
Address
.
3.
In the
In Contacts, get e-mail addresses from
list, select which e-mail address book to check in
contacts. Contacts will be checked first unless you select
None
.
4.
If your e-mail server is already listed, select the server's directory service check box to enable it
and tap
ok
.
5.
If your e-mail service is not listed, tap
Add…
Install an online address book
61