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Kyocera TASKalfa 406ci 356ci/406ci Operation Guide Rev. 2015.11 - Page 536

Scan extension kitA OCR Scan Activation Kit, USB Keyboard USB Keyboard, SD/SDHC Memory Card

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Appendix > Optional Equipment (23) Scan extension kit(A) "OCR Scan Activation Kit" This option enables the use of the OCR function in the applications of the machine. (24) USB Keyboard "USB Keyboard" A USB keyboard can be used to enter information into the text fields on the operation panel. A special mount is also available to install the keyboard on the machine. Please contact your dealer or service representative for information on keyboards that are compatible with your machine before you purchase one. (25) "SD/SDHC Memory Card" An SD/SDHC memory card is useful for storing fonts, macros, and overlays. The machine is equipped with a slot for an SDHC memory card with a maximum size of 32 GB, and an SD memory card with a maximum size of 2 GB. 11-7

Section	Page
Preface	2
Contents	3
Overview	12
Machine Features	13
Color and Image Quality Functions	18
Basic Color Modes	18
Adjusting Image Quality and Color	19
Guides Provided with the Machine	20
About the Operation Guide (this Guide)	22
Structure of the guide	22
Conventions Used in This Guide	23
Menu Map	25
1 Legal and Safety Information	45
Notice	46
Safety Conventions in This Guide	46
Environment	47
Precautions for Use	48
Laser Safety (Europe)	49
SAFETY OF LASER BEAM (USA)	50
Safety Instructions Regarding the Disconnection of Power	51
Compliance and Conformity	51
Radio Tag Technology	51
Other precautions (for users in California, the United States)	51
Warranty (the United States and Canada)	52
Legal Restriction on Copying/Scanning	54
EN ISO 7779	54
EK1-ITB 2000	54
Legal Information	55
Energy Saving Control Function	61
Automatic 2-Sided Print Function	61
Resource Saving - Paper	61
Environmental benefits of \	61
Energy Star (ENERGY STAR®) Program	62
2 Installing and Setting up the Machine	63
Part Names (Machine Exterior)	64
Part Names (Connectors/Interior)	66
Part Names (With Optional Equipments Attached)	67
Connecting the Machine and Other Devices	68
Connecting Cables	69
Connecting LAN Cable	69
Connecting USB Cable	70
Connecting the Power Cable	70
Power On/Off	71
Power On	71
Power Off	71
Using the Operation Panel	72
Operation Panel Keys	72
Adjusting the Operation Panel Angle	73
Touch Panel	74
Home Screen	74
Display for Device Information	78
Display Setting Screen	78
Functions key	79
Using the Screen	79
Display of Keys That Cannot Be Set	80
Original Preview	81
Enter key and Quick No. Search key	83
Help Screen	84
Accessibility Functions (Magnifying the View)	85
Login/Logout	86
Login	86
Logout	87
Default Settings of the Machine	88
Setting Date and Time	88
Network Setup (LAN Cable Connection)	89
Energy Saver function	91
Low Power Mode	91
Sleep	91
Auto Sleep	92
Sleep Rules (models for Europe)	92
Sleep Level (Energy Saver) (models except for Europe)	92
Energy Saver Recovery Level	92
Weekly Timer Settings	92
Quick Setup Wizard	93
Installing Software	95
Software on DVD (Windows)	95
Installing Software in Windows	96
Uninstalling the Software	102
Installing Software in Mac Computer	103
Setting TWAIN Driver	105
Setting WIA Driver	107
Checking the Counter	108
Additional Preparations for the Administrator	109
Sending Documents to a PC	109
Strengthening the Security	109
Command Center RX	111
Accessing Command Center RX	112
Changing Security Settings	113
Changing Device Information	115
E-mail Settings	117
Registering Destinations	121
Creating a New Custom Box	122
Printing a document stored in a Custom Box	123
Transferring Data from Our Other Products	125
Migrating the Address Book	125
3 Preparation before Use	129
Loading Paper	130
Precaution for Loading Paper	130
Selecting the Paper Feeder Units	131
Loading in the Cassettes	132
Loading in the Large Capacity Feeder	136
Paper Stopper	138
Envelope Stack Guide	138
Stack Level Adjuster	139
Preparation for Sending a Document to a Shared Folder in a PC	140
Making a note of the computer name and full computer name	140
Making a note of the user name and domain name	141
Creating a Shared Folder, Making a Note of a Shared Folder	142
Configuring Windows Firewall	146
Registering Destinations in the Address Book	150
Adding a Destination (Address Book)	150
Adding a Destination on One Touch Key (One Touch Key)	157
4 Printing from PC	159
Printer Driver Print Settings Screen	160
Displaying the Printer Driver Help	161
Changing the Default Printer Driver Settings (Windows 7)	161
Printing from PC	162
Printing on Standard Sized Paper	162
Printing on Non-standard Sized Paper	164
Banner printing	167
Canceling Printing from a Computer	171
Printing from the Handheld Device	172
Printing by AirPrint	172
Printing by Google Cloud Print	172
Printing by Mopria	172
Printing Data Saved in the Printer	173
Specifying the Job Box from a Computer and Storing the Job	173
Printing Documents from Private Print Box	174
Deleting the Documents Stored in the Private Print Box	174
Printing Document from Stored Job Box	175
Deleting the Documents Stored in the Stored Job Box	175
Printing Document from Quick Copy Box	176
Deleting the Documents Stored in the Quick Copy Box	176
Printing Document from Proof and Hold Box	177
Deleting the Documents Stored in the Proof and Hold Box	177
Monitoring the Printer Status (Status Monitor)	178
Quick View State	178
Printing Progress Tab	179
Paper Tray Status Tab	179
Toner Status Tab	179
Alert Tab	180
Status Monitor Context Menu	180
Accessing the Status Monitor	181
Exiting the Status Monitor	181
Status Monitor Notification Settings	181
5 Operation on the Machine	182
Loading Originals	183
Placing Originals on the Platen	183
Loading Originals in the Document Processor	184
Loading Paper in the Multi Purpose Tray	187
Program	190
Registering Programs	191
Recalling Programs	191
Editing Programs	192
Deleting Programs	192
Application	193
Installing Applications	193
Activating Applications	194
Deactivating Applications	195
Uninstalling Applications	195
Registering Shortcuts (Copy, Send, and Document Box Settings)	196
Adding Shortcuts	196
Editing Shortcuts	197
Deleting Shortcuts	197
Copying	198
Basic Operation	198
Interrupt Copy	200
Canceling Jobs	201
Frequently-Used Sending Method	202
Sending Document via E-mail	203
Configuring Settings before Sending	203
Sending Scanned Document via E-mail	203
Sending Document to Desired Shared Folder on a Computer (Scan to PC)	204
Configuring Settings before Sending	204
Sending Document to Desired Shared Folder on a Computer	204
Sending Document to Folder on an FTP Server (Scan to FTP)	207
Configuring Settings before Sending	207
Sending Document to Folder on an FTP Server	207
Scanning using TWAIN or WIA	209
Configuring Settings before Sending	209
Scanning Document Using Application	209
Scanning Document stored in a Custom Box	210
Configuring Settings before Sending	210
Scanning Document Stored in a Box	210
Useful Sending Method	211
WSD Scan	212
Executing WSD scan	213
DSM Scan	214
Configuring Settings before Sending	214
Executing DSM Scan	214
Scanning with File Management Utility	216
Configuring Settings before Sending	216
Using FMU Connection to scan an original	216
Sending to Different Types of Destinations (Multi Sending)	217
Send to Me (E-mail)	218
Configuring Settings before Sending	218
Sending a document to the mail address of the logged in user	218
Canceling Sending Jobs	219
Canceling Scanning	219
Handling Destination	220
Specifying Destination	220
Choosing from the Address Book	220
Choosing from the One Touch Key	222
Choosing from the Speed Dial	222
Checking and Editing Destinations	223
Confirmation Screen of Destinations	224
Recall	224
How to use the FAX Function	225
Using Document Boxes	226
What is Custom Box?	226
What is Job Box?	226
What is Removable Memory Box?	227
Fax Box	227
Basic Operation for Document Box	227
Creating a New Custom Box	232
Editing Custom Box	233
Deleting Custom Box	234
Storing Documents to a Custom Box	234
Printing Documents in Custom Box	235
Saving scanned documents to a Custom Box	236
Sending Documents in Custom Box	237
Sending Documents in Custom Box to E-mail address of logged in user.	237
Moving Documents in Custom Box	238
Copying Documents in Custom Box into Other Boxes	239
Copying Documents in Custom Box to Removable Memory	239
Joining Documents in Custom Box	240
Deleting Documents in Custom Box	241
Job Box	242
Outputting Repeat Copy Jobs	242
Form for Form Overlay	243
Operating using Removable USB Memory	244
Printing Documents Stored in Removable USB Memory	244
Saving Documents to USB Memory (Scan to USB)	246
Check the USB Memory Information	247
Removing USB Memory	247
Using the Internet Browser	248
Launching and Exiting the Browser	248
Using the Browser Screen	249
Manual Staple	250
6 Using Various Functions	252
Functions Available on the Machine	253
About Functions Available on the Machine	253
How to Select Functions	253
Copy	253
Send	256
Custom Box (Store File, Printing, Send)	258
Removable Memory (Store File, Printing Documents)	262
Functions	264
Original Size	265
Paper Selection	266
Mixed Size Originals	267
Original Orientation	269
Collate/Offset	270
Staple/Punch	271
Paper Output	274
Density	275
Original Image	275
EcoPrint	276
Color Selection	276
Color Balance	277
Hue Adjustment	278
One-touch Image Adjust	279
Sharpness	281
Contrast	281
Background Density Adj. (Background Density Adjustment)	282
Saturation	282
Prevent Bleed-thru	283
Zoom	283
Combine	285
Margin/Centering, Margin, Centering	287
Border Erase	288
Duplex	290
Cover	292
Form Overlay	293
Page #	294
Memo Page	296
Poster	297
Image Repeat	298
Text Stamp	299
Bates Stamp	301
Continuous Scan	303
Negative Image	303
Mirror Image	303
Job Finish Notice	304
File Name Entry	304
Priority Override	305
Repeat Copy	305
OHP Backing Sheet	306
DP Read Action	307
Skip Blank Page	307
Quiet Mode	307
2-sided/Book Original	308
Sending Size	309
File Format	310
File Separation	314
Scan Resolution	314
E-mail Subject/Body	315
Send and Print	315
Send and Store	316
FTP Encrypted TX	316
File Size Confirmation	317
Delete after Printed	317
Delete after Transmitted	317
Storing Size	318
Long Original	318
Encrypted PDF Password	319
JPEG/TIFF Print	319
XPS Fit to Page	319
7 Status/Job Cancel	320
Checking Job Status	321
Details of the Status Screens	322
Checking Detailed Information of Jobs	327
Checking Job History	328
Checking the Detailed Information of Histories	329
Sending the Log History	329
Job Operation	330
Pause and Resumption of Jobs	330
Canceling of Jobs	330
Priority Override for Waiting Jobs	330
Reordering Print Jobs	331
Device/Communication	332
Checking the Remaining Amount of Toner and Paper (Paper/Supplies)	333
8 Setup and Registration (System Menu)	334
System Menu	335
Operation Method	335
System Menu Settings	337
Cassette/MP Tray Settings	340
Common Settings	342
Home	360
Copy	360
Send	361
Document Box/Removable Memory	366
FAX	367
Printer	367
Report	370
System/Network	375
Edit Destination	385
User Login/Job Accounting	385
User Property	385
Date/Timer/Energy Saver	386
Adjustment/Maintenance	389
Internet	391
Application	391
9 User Authentication and Accounting (User Login, Job Accounting)	392
Overview of User Login Administration	393
Managing the Job Account from PC	393
Managing the Users to Use TWAIN for Scanning	393
Managing the Users to Use WIA for Scanning	393
Managing the Users to Send Faxes from a PC	393
Enabling User Login Administration	394
Setting User Login Administration	396
Authentication Security	396
Adding a User (Local User List)	399
Changing User Properties	403
User Login Administration for Printing	407
Managing the Users to Scan Using TWAIN	408
Managing the Users to Scan Using WIA	409
Managing the Users that Send Faxes from a PC	410
Local Authorization	411
Group Authorization Settings	412
Guest Authorization Set.	415
Obtain NW User Property	418
Simple Login Settings	420
ID Card Settings	423
PIN Code Authorization	424
Using User Login Administration	425
Login/Logout	425
Overview of Job Accounting	426
To Manage the Number of Sheets Used on Jobs Printed from a PC	426
Managing the Scan Job Account by Using TWAIN	426
Managing the Scan Job Account by Using WIA	426
Managing the FAX Job Transmitted from a PC	426
Enabling Job Accounting	427
Job Accounting Access	428
Job Accounting (Local)	429
Adding an Account	429
Restricting the Use of the Machine	430
Editing an Account	431
Deleting an Account	432
Job Accounting for Printing	433
Job Accounting for Scan Using TWAIN	434
Job Accounting for Scan Using WIA	435
Job Accounting for the FAX Transmitted from a Computer	436
Configuring Job Accounting	437
Default Setting	437
Counting the Number of Pages Printed	440
Print Accounting Report	442
Using Job Accounting	443
Login/Logout	443
Apply Limit	444
Copier/Printer Count	445
Unknown ID Job	446
10 Troubleshooting	447
Regular Maintenance	448
Cleaning	448
Cleaning Glass Platen	448
Cleaning inside of the Document Processor	448
Cleaning Slit Grass	449
Toner Container Replacement	450
Replace the Waste Toner Box	453
Loading Paper	459
Replacing Staples (Inner Finisher)	460
Replacing Staples (1,000-Sheet Finisher)	461
Replacing Staples (3,000-Sheet Finisher)	463
Disposing of the punch waste	465
Troubleshooting	469
Solving Malfunctions	469
Machine Operation Trouble	469
Printed Image Trouble	472
Color printing trouble	475
Responding to Messages	476
Adjustment/Maintenance	489
Overview of Adjustment/Maintenance	489
Color Registration Procedure	489
Tone Curve Adjustment	494
Drum Refresh	495
Calibration	496
Laser Scanner Cleaning	496
Developer Refresh	496
Altitude Adjustment	496
Clearing Paper Jams	497
Jam Location Indicators	497
Remove any jammed paper in Cassette 1 and 2	498
Remove any jammed paper in Cassette 3 (500-sheet x 2)	500
Remove any jammed paper in Cassette 3 (2000-sheet x 1)	502
Remove any jammed paper in Cassette 4 (500-sheet x 2)	504
Remove any jammed paper in the Multi Purpose Tray	506
Remove any jammed paper in Right Cover 1	507
Remove any jammed paper in Right Cover 2	510
Remove any jammed paper in Right Cover 3 (500- sheet x 2)	511
Remove any jammed paper in Right Cover 3 (2000- sheet x 1)	512
Remove any jammed paper in the Bridge Unit	513
Remove any jammed paper in the Mailbox	514
Remove any jammed paper in the Inner Finisher	515
Remove any jammed paper in the Document Processor (Reverse Automatic)	516
Remove any jammed paper in the Document Processor (Dual Scan)	518
Remove any jammed paper in the 1,000-Sheet Finisher	519
Remove any jammed paper in 3,000-sheet Finisher (Tray A)	521
Remove any jammed paper in 3000-sheet Finisher (Tray B)	523
Clearing a Staple Jam	525
Clearing a staple jam of the Inner Finisher	525
Clearing a staple jam of the 1,000-Sheet Finisher	526
Clearing a staple jam of the 3,000-sheet Finisher	528
11 Appendix	530
Optional Equipment	531
Overview of Optional Equipment	531
Optional Applications	537
Character Entry Method	539
Entry Screens	539
Entering Characters	541
Paper	542
Basic Paper Specifications	542
Choosing the Appropriate Paper	543
Special Paper	546
Specifications	550
Machine	550
Copy Functions	552
Printer Functions	552
Scanner Functions	553
Document Processor	553
Paper Feeder (500-sheet)	554
Paper Feeder (500-sheet x 2)	554
Paper Feeder (2,000-sheet)	554
Inner Finisher	555
Mailbox	555
Job separator	556
1,000-Sheet Finisher	556
Punch Unit (For 1,000-Sheet Finisher)	556
3,000-Sheet Finisher	557
Glossary	558

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11-7

Appendix > Optional Equipment

(23) Scan extension kit(A) "OCR Scan Activation Kit"

This option enables the use of the OCR function in the applications of the machine.

(24) USB Keyboard "USB Keyboard"

A USB keyboard can be used to enter information into the text fields on the operation panel. A special mount is also

available to install the keyboard on the machine. Please contact your dealer or service representative for information on

keyboards that are compatible with your machine before you purchase one.

(25) "SD/SDHC Memory Card"

An SD/SDHC memory card is useful for storing fonts, macros, and overlays. The machine is equipped with a slot for an

SDHC memory card with a maximum size of 32 GB, and an SD memory card with a maximum size of 2 GB.