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Kyocera TASKalfa 4500i 3500i/4500i/5500i/6500i/8000i Driver Guide - Page 27

Job Accounting, Job Accounting Options, Printing with Job Accounting, Administrator Settings

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Device Settings Job Accounting Job accounting gives an administrator the ability to control usage of a printing system. With Job accounting, an administrator can assign account IDs (identification numbers) to users or departments, a specific account ID, or make account ID input mandatory for printing. After account IDs are created, you can view from the printing system operation panel the number of copies associated with a specific ID as well as limit the number of copies for individual IDs. Account IDs can be up to 8 digits. Note: Job accounting must be set to On at the printing system. A maximum of 1000 account IDs can be registered at the printing system and 1000 account IDs can be stored in the printer driver for use with multiple printing systems. Job Accounting Options Job accounting supports the following options: Use specific account ID Select this option to track the print jobs of a user or group with an account ID. It sends the account ID with each print job. An administrator can restrict a user or group from changing their account ID by using the Password protect administrator settings in the Administrator Settings dialog box. Prompt for account ID Select this option to track the print jobs of a user or group with an account ID as well as prompt for an account ID. At the time a print job is sent, the user is prompted to enter a Job Accounting ID. Prompt for account ID and validate Select this option to prompt for an account ID that is saved in the driver. When sending a print job, type an account ID when prompted, then click OK to print. The account ID is validated against the account ID list. If typed incorrectly, you are prompted to type it again. Display account ID list Select this option to display the account ID list at the time of printing. The print job can be assigned to a user or group. The account ID list is stored in the driver and more than one ID must be established for the list to appear. Account IDs Add, edit, or delete account IDs from the list stored in the driver. Account ID descriptions match the user or group with an account ID. After an account ID list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC, .TXT). To import an account ID list, browse for an existing list and open it. Printing with Job Accounting After account IDs are assigned and Job accounting is set to On at the printing system, the number of pages printed is added to the selected account ID total. 1 In Device Settings > Administrator Settings > Job Accounting, select Job accounting. 2 Select a Job Accounting option: Use specific account ID Prompt for account ID KX DRIVER 2-10

Section	Page
Table of Contents	3
1 Installation	7
Preparing to Install the Driver	7
Selecting an Installation Method	7
Installing Utilities	8
Upgrading Driver Components	8
Express Installation	8
Installing in Express Mode	8
Custom Installation	10
Installing in Custom Mode with a Network Connection using Discover	10
Installing in Custom Mode with a USB Connection using Discover	11
Installing in Custom Mode with a Network Connection using Custom Select	12
Installing in Custom Mode with a USB Connection using Custom Select	14
Optional Printer Components	15
Installing Optional Printer Components	15
The Add Printer Wizard	15
Installing a Printer Driver in Windows 7 and Windows Vista	15
Installing a Printer Driver in Windows XP	16
Printer Driver Settings Access	16
Changing the Default Driver Settings	16
2 Device Settings	18
Accessing Device Settings	18
Device Options	18
Setting Device Options	18
Setting Punch Options	18
Setting up Custom Boxes	19
Auto Configure	20
Enabling Auto Configuration	20
Memory	20
Setting the Memory	21
Administrator Settings	21
General	21
Show Quick Print Tab	21
Send Count Information	21
Send Application Name	22
Associate Profile with Application	22
Password Protect Administrator Settings	22
Setting the Administrator Password	22
Clearing the Administrator Password	22
SNMP	23
SNMPv3 Options	23
Selecting SNMP Settings	23
Lock Settings	24
Lock Settings Options	24
User Login	25
User Login Options	25
Printing with User Login	26
Job Accounting	27
Job Accounting Options	27
Printing with Job Accounting	27
User Settings	28
Identification	28
Setting User Identification	28
Units	28
Selecting a Unit of Measurement	29
Language Preference	29
Setting Language Preference	29
PDL (Page Description Language)	29
PDL Options	29
PDL Settings	30
Selecting a PDL	31
PDF Options	31
Printing and Saving to PDF	33
XPS Driver	33
Compatibility Settings	33
Media Source Enumeration	33
Setting Media Sources	33
Ignore Application Collation	34
Selecting Printer Driver Collation	34
Combine Source and Media Type Lists	34
Creating a Combined Source List	34
Removing a Plug-in	35
3 Quick Print	36
Quick Print Options	36
Common Printing Options	36
Collate	37
Duplex Printing	37
Multiple Pages per Sheet	38
Edit Quick Print	38
Editing Quick Print Options	38
Profiles	39
Selecting a Profile	39
Saving a Profile	39
Editing a Profile	40
Importing a Profile	40
Exporting a Profile	40
Application Based Printing	41
Adding an Association	41
Editing an Association	41
4 Basic	43
Basic Settings	43
Source and Media Types	44
Print Size and Page Size	44
Creating a Custom Page Size	45
Printing with Custom Size Pages	45
Duplex Printing	45
Printing in Duplex Mode	46
Collate	46
Printing Collated Documents	47
Quality	47
Print Preview	47
Previewing a Print Job	47
Kyocera Logo	48
Displaying Version Information	48
Displaying Plug-in Information	48
5 Layout	49
Multiple Pages per Sheet	49
Printing Multiple Pages per Sheet	49
Scaling	50
Setting Scaling on the Page	50
Full Bleed	50
Printing with Full Bleed	51
Booklet	51
Printing a Booklet	51
Poster	51
Printing a Poster	52
6 Finishing	54
Separation	54
Rotate Copies	54
Rotating Copies	54
Offset Jobs	55
Offsetting Jobs	55
Bi-Fold	55
Printing with Bi-Fold	55
Tri-Fold	55
Printing with Tri-Fold	56
Finishing Edge	56
Finishing Edge Combinations	56
Setting the Finishing Edge	57
Positioning Options for Finishing Edge	57
Custom Finishing Edge Settings	57
Gutter	58
Creating a Gutter	58
Staple	58
Stapling a Print Job	59
Punch	59
Creating Punch Holes for a Print Job	59
7 Imaging	61
Print Quality and EcoPrint	61
Selecting Print Quality	61
Selecting EcoPrint	61
Fonts	62
Font Settings	62
Selecting Font Settings	63
Font Substitution	63
Setting Font Substitution	63
Disable Device Fonts	64
Disabling Device Fonts	64
Graphics	64
Selecting Graphics Settings	64
Pattern Scaling	64
Inversion Settings	65
Optimization Settings	65
CIE Optimization	65
Halftone Screen	66
Setting the Halftone Screen	66
Adjusting Grayscale	67
Text and Graphics Effects	67
8 Publishing	68
Cover Mode	68
Printing Covers	68
Cover Mode Options	69
Choosing Cover Media	71
Page Insert	72
Printing Page Inserts	72
Page Insertion Options	73
Transparency Interleaving	73
Inserting Backing Sheets Between Transparencies	74
9 Job	75
Job Storage (e-MPS)	75
Job Storage (e-MPS) options	75
Custom Box	76
Storing a Job in a Custom Box	76
Quick Copy	77
Printing a Quick Copy Job	77
Proof and Hold	77
Printing a Proof and Hold Job	78
Private Print	78
Storing a Private Print Job	78
Job Storage	79
Storing a Job Storage Job	79
Job Name	79
Don’t Use Application Name	79
Overwrite Job Name	80
Selecting a Job Name	80
10 Advanced	81
Prologue/Epilogue	81
Selecting a Prologue/Epilogue File	81
Editing a Prologue/Epilogue File	81
Deleting a Prologue/Epilogue File	82
Assigning a Prologue/Epilogue File	82
Unassigning a Prologue/Epilogue File	82
Specifying the Insertion Point	82
Watermark	83
Adding or Editing a Watermark	83
Selecting Pages for Watermark	84
Security Watermark	85
Adding or Editing a Security Watermark	86
Adjusting Security Watermark Calibration	87
Selecting Pages for Security Watermark	87
Status Monitor	88
Selecting Status Monitor Options	88
Setting Status Monitor Preferences	89
EMF Spooling	90
Selecting EMF Spooling	90
Enable Client Profile	90

Match case Limit results 1 per page

Device Settings

Job Accounting

Job accounting

gives an administrator the ability to control usage of a printing

system. With

Job accounting

, an administrator can assign account IDs

(identification numbers) to users or departments, a specific account ID, or make

account ID input mandatory for printing. After account IDs are created, you can

view from the printing system operation panel the number of copies associated

with a specific ID as well as limit the number of copies for individual IDs.

Account IDs can be up to 8 digits.

Note:

Job accounting

must be set to

at the printing system. A maximum

of 1000 account IDs can be registered at the printing system and 1000 account

IDs can be stored in the printer driver for use with multiple printing systems.

Job Accounting Options

Job accounting

supports the following options:

Use specific account ID

Select this option to track the print jobs of a user or group with an account ID.

It sends the account ID with each print job. An administrator can restrict a

user or group from changing their account ID by using the

Password

protect administrator settings

in the

Administrator Settings

dialog box.

Prompt for account ID

Select this option to track the print jobs of a user or group with an account ID

as well as prompt for an account ID. At the time a print job is sent, the user is

prompted to enter a Job Accounting ID.

Prompt for account ID and validate

Select this option to prompt for an account ID that is saved in the driver.

When sending a print job, type an account ID when prompted, then click

to print. The account ID is validated against the account ID list. If typed

incorrectly, you are prompted to type it again.

Display account ID list

Select this option to display the account ID list at the time of printing. The

print job can be assigned to a user or group. The account ID list is stored in

the driver and more than one ID must be established for the list to appear.

Account IDs

Add, edit, or delete account IDs from the list stored in the driver. Account ID

descriptions match the user or group with an account ID. After an account ID

list is created, the list can be exported as a group by saving it as a text file

(.CSV, .KXC, .TXT). To import an account ID list, browse for an existing list

and open it.

Printing with Job Accounting

After account IDs are assigned and Job accounting is set to

at the printing

system, the number of pages printed is added to the selected account ID total.

Device Settings

Administrator Settings

Job Accounting

, select

Job

accounting

Select a

Job Accounting

option:

Use specific account ID

Prompt for account ID

KX DRIVER

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