Xerox 6128MFP User Guide - Page 4

Contents

Phaser® 6128MFP Multifunction Printer

4

Setting up Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Scanning Setup Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Setting Up Scanning to a Shared Folder on Your Computer . . . . . . . . . . . . . . . . . . . . . 37

Setting Up Scanning to an FTP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Setting Up Scanning to an Email Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Setting Up Scanning - USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

4

Printing Basics

Supported Paper and Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Paper Usage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Automatic Document Feeder (ADF) Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Paper That Can Damage Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Paper Storage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

About Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Setting Paper Types and Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Setting Paper Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Setting Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Setting Paper Sizes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Loading Paper in the Paper Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Loading Paper in the Manual Feed Slot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Selecting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Selecting Printing Preferences (Windows). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Selecting Options for an Individual Job (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Selecting Options for an Individual Job (Macintosh). . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Printing on Specialty Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Printing Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Printing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Printing Glossy Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Printing Custom Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Defining Custom Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Printing on Custom Size Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Printing Confidential Documents - Secure Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

About Secure Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Configuring Secure Print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Print After Checking Printing Result - Proof Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

About Proof Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Configuring Proof Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Section	Page
Contents	3
User Safety	9
Electrical Safety	9
Laser Safety	10
Maintenance Safety	10
Operational Safety	10
Moving the Printer	12
Safety Symbols Marked on Printer	14
Printer Features	15
Main Components and Their Functions	16
Front View	16
Rear View	17
Internal View	17
Standard Features	18
Control Panel	19
Control Panel Layout	20
Information Pages	21
Power Saver Mode	22
Power Saver Mode 1 (Printer)	22
Power Saver Mode 2 (System)	22
More Information	23
Installation and Setup	25
Installation and Setup Overview	26
Physical Connection	27
Initial Setup at the Control Panel	28
Assigning the Printer’s Network Address	28
Enabling the Printer for Faxing	29
Enabling the Printer for Scanning	30
Installing the Software	31
Operating System Requirements	31
Installing Drivers and Utilities - Windows	31
Installing Drivers and Utilities - Macintosh	33
Installing Other Drivers	36
Setting up Scanning	37
Scanning Setup Overview	37
Setting Up Scanning to a Shared Folder on Your Computer	37
Setting Up Scanning to an FTP Server	39
Setting Up Scanning to an Email Address	40
Setting Up Scanning - USB	40
Printing Basics	41
Supported Paper and Media	42
Paper Usage Guidelines	42
Automatic Document Feeder (ADF) Guidelines	43
Paper That Can Damage Your Printer	43
Paper Storage Guidelines	44
About Paper	45
Setting Paper Types and Sizes	47
Setting Paper Trays	47
Setting Paper Types	47
Setting Paper Sizes	47
Loading Paper	48
Loading Paper in the Paper Tray	48
Loading Paper in the Manual Feed Slot	50
Selecting Printing Options	51
Selecting Printing Preferences (Windows)	51
Selecting Options for an Individual Job (Windows)	51
Selecting Options for an Individual Job (Macintosh)	53
Printing on Specialty Media	55
Printing Envelopes	55
Printing Labels	57
Printing Glossy Paper	59
Printing Custom Size	62
Defining Custom Paper Sizes	62
Printing on Custom Size Paper	63
Printing Confidential Documents - Secure Print	64
About Secure Print	64
Configuring Secure Print	64
Print After Checking Printing Result - Proof Print	66
About Proof Print	66
Configuring Proof Print	66
Copying	69
Basic Copying	70
Adjusting Copying Options	71
Basic Settings	71
Image Adjustments	72
Image Placement Adjustments	75
Output Adjustments	76
Scanning	77
Loading Documents for Scanning	78
Scanning to a Folder on Your Computer - USB	79
Scanning to a Shared Folder on Your Computer - Network	80
Setting Up Scanning to a Computer	80
Scanning to a Computer on a Network	80
Scanning to Email	81
Scanning to a FTP Server	82
Scanning Images into an Application	83
Scanning an Image into a Windows Application (TWAIN)	83
Using the WIA Image Manager in a Windows Application	83
Scanning an Image into a Macintosh OS X Application	84
Adjusting Scanning Options	85
Adjusting the Default Scan Settings	85
Changing the Scan Settings for an Individual Job	87
Faxing	89
Basic Faxing	90
Sending a Fax from the Printer	90
Sending a Fax from Your Computer	90
Using the Address Book When Faxing	92
Faxing to an Individual	92
Faxing to a Group	94
Selecting Fax Options for Single Jobs	97
Setting the Fax Resolution	97
Making the Image Lighter or Darker	97
Delay Sending a Fax	97
Selecting a Fax Cover Page	98
Changing the Default Fax Job Settings	99
Fax Configuration	99
Managing Fax Functions	100
Printing Transmission Reports	100
Enabling or Disabling Secure Faxes	101
Limiting Access to Fax and Scan Operations	102
Limiting Who Can Send Faxes to the Printer	102
Copy, Scan, Fax Password Feature	103
Printing Fax Reports	103
Inserting Pauses in Fax Numbers	104
Control Panel Menus	105
Control Panel Menus	106
Using the Menu	106
Menu Configuration	107
Description of Menu Items	108
Default Settings	108
Tray Settings	111
Information Pages	112
Billing Meters	113
Admin Menu	113
System Setup	118
Menu List	124
Print Quality	125
Print-Quality Problems	126
Copy-Quality Problems	131
Color Registration	133
Automatic Color Registration Adjustment	133
Manual Color Registration Adjustment	133
Enabling/Disabling Automatic Color Registration	134
Troubleshooting	135
Paper Jams	136
Preventing and Clearing Paper Jams	136
Paper Jams in the Paper Tray	136
Paper Jams at the Automatic Document Feeder	138
Paper Jams at the Fuser	140
Problems With the Printer	142
Control Panel Error Messages	145
Messages About Supplies	145
Messages About the Printer and Other Items	146
Solving Fax Problems	149
Problems Sending Faxes	149
Problems Receiving Faxes	150
Getting Help	151
Control Panel Messages	151
PrintingScout Alerts	151
Online Support Assistant	151
Web Links	152
Maintenance	153
Cleaning the Printer	154
Cleaning the Document Glass	154
Cleaning the Exterior	154
Cleaning the Interior	155
Ordering Supplies	156
Consumables	156
Routine Maintenance Items	156
When to Order Supplies	156
Recycling Supplies	156
Checking Page Counts	157
Moving the Printer	158
Printer Specifications	161
Regulatory Information	163
Basic Regulations	164
United States (FCC Regulations)	164
Canada (Regulations)	164
European Union	164
Copy Regulations	165
United States	165
Canada	166
Other Countries	167
Fax Regulations	168
United States	168
Canada	169
European Union	170
South African Statement	170
New Zealand Telecom Warning Notice	170
Material Safety Data Sheet	172
Printer Recycling and Disposal	173
All Countries	173
European Union	173
Information for Users on Collection and Disposal of Old Equipment and Used Batteries	174
North America	175
Other Countries	175

Xerox 6128MFP User Guide - Page 4

Printing Basics, Setting Up Scanning to a Shared Folder on Your Computer .. 37 - manual

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