Xerox XCARD-SCAN User Guide - Page 44

Scanning with Optical Character Recognition (OCR), Simple Text, Rich Text Format, Excel Spreadsheet

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Scanning 3. Choose the file type that you want for the text format. Simple Text-The .txt file format. Text with no formatting; used by the standard Microsoft Notepad application. Rich Text Format-The .rtf file format. Text that retains formatting when converted. Available with Microsoft Wordpad and Word. Excel Spreadsheet-The .xls file format used by Microsoft Excel. HTML Document-The .htm file format used to create web pages. 4. Click OK or Apply on the One Touch Properties window. Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so forth. NOTE: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution. If the original documents are of poor quality or have a small type font, 400 dpi can be used as the maximum resolution. The PaperPort software must be installed for the OCR options to be available for the TXT, RTF, XLS and HTML formats. If scanning business cards to the BizCard software, the only file type available will be BMP. OCR of the business card occurs after the image is sent to BizCard. To scan with OCR: 1. Open the One Touch Properties window. 2. Select a text editing program in the Select Destination list, then select a text file format in the Select Format panel. For example, if you want to edit your document in Microsoft's Word, select that application then choose a file format such as TEXT or RTF. 3. Click on OK to save the changes and close the One Touch Properties window. 4. Place a document in the paper feed slot of the scanner. The scanner starts scanning. Your scanned pages appear in the Destination Application with the text ready for editing and other text processing. Xerox Card Scanner 200 User's Guide 39

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Xerox Card Scanner 200 User’s Guide
39
Scanning
3.
Choose the file type that you want for the text format.
Simple Text
—The .txt file format. Text with no formatting; used by the standard Microsoft
Notepad application.
Rich Text Format
—The .rtf file format. Text that retains formatting when converted. Available
with Microsoft Wordpad and Word.
Excel Spreadsheet
—The .xls file format used by Microsoft Excel.
HTML Document
—The .htm file format used to create web pages.
4.
Click
OK
or
Apply
on the One Touch Properties window.
Scanning with Optical Character Recognition (OCR)
Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and
numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort,
calculate, and so forth.
The PaperPort software must be installed for the OCR options to be available for the TXT, RTF, XLS and
HTML formats. If scanning business cards to the BizCard software, the only file type available will be BMP.
OCR of the business card occurs after the image is sent to BizCard.
To scan with OCR:
1.
Open the One Touch Properties window.
2.
Select a text editing program in the Select Destination list, then select a text file format in the Select
Format panel.
For example, if you want to edit your document in Microsoft’s Word, select that application then
choose a file format such as TEXT or RTF.
3.
Click on
OK
to save the changes and close the One Touch Properties window.
4.
Place a document in the paper feed slot of the scanner. The scanner starts scanning.
Your scanned pages appear in the Destination Application with the text ready for editing and other
text processing.
NOTE:
Xerox recommends that all OCR processing use the original factory settings for OCR scanning that
came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution. If the
original documents are of poor quality or have a small type font, 400 dpi can be used as the maximum
resolution.