HP J5780 Fax Getting Started Guide - Page 11

Step 4: Test fax setup, Step 5: Set up speed-dial entries (optional), To set up speed-dial entries - review

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English Step 4: Test fax setup Test your fax setup to check the status of the device and to make sure it is set up properly for faxing. The test does the following: • Tests the fax hardware • Verifies the correct type of phone cord is connected to the device • Checks that the phone cord is plugged into the correct port • Checks for a dial tone • Checks for an active phone line • Tests the status of your phone line connection The device prints a report with the results of the test. If the test fails, review the report for information on how to fix the problem and rerun the test. For additional troubleshooting information, see "Solve fax problems" on page 12. To test fax setup 1. Set up the device for faxing according to your particular home or office setup instructions. 2. Make sure the printing supplies are installed, and that full-size paper is loaded in the input tray before starting the test. 3. From the control panel, press Setup. 4. Select Tools, and then select Run Fax Test. The device displays the status of the test on the display and prints a report. 5. Review the report. • If the test passes and you are still having problems faxing, check the fax settings listed in the report to verify the settings are correct. A blank or incorrect fax setting can cause problems faxing. • If the test fails, review the report for more information on how to fix any problems found. Step 5: Set up speed-dial entries (optional) You can store fax numbers or groups of fax numbers as speed-dial entries. Speed-dial entries 1 through 5 are associated with the corresponding five speed-dial buttons on the control panel. This lets you dial those numbers quickly by using the control panel. NOTE: If your device is connected to a network, you can also set up speed-dial entries using the embedded Web server. For information on setting up and using speed-dial entries, see the onscreen user guide on the Starter CD. To set up speed-dial entries 1. From the control panel, press Setup. 2. Select Speed Dial Setup and do one of the following: • To add or change an entry: Select Individual Speed Dial or Group Speed Dial and press the arrow keys to move to an unused entry number, or type a number on the keypad. Type the fax number, and then press OK. Include any pauses or other required numbers, such as an area code, an access code for numbers outside a PBX system (usually a 9 or 0), or a long-distance prefix. Type the name using the numeric keypad, and then press OK. • To delete one entry or all entries: Select Delete Speed Dial and press the arrow keys to move to the speed-dial entry that you want to delete, and then press OK. 11

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11
English
Step 4: Test fax setup
Test your fax setup to check the status of the device and
to make sure it is set up properly for faxing. The test
does the following:
•
Tests the fax hardware
•
Verifies the correct type of phone cord is connected
to the device
•
Checks that the phone cord is plugged into the
correct port
•
Checks for a dial tone
•
Checks for an active phone line
•
Tests the status of your phone line connection
The device prints a report with the results of the test.
If the test fails, review the report for information on how
to fix the problem and rerun the test. For additional
troubleshooting information, see ”Solve fax problems“
on page 12.
To test fax setup
1.
Set up the device for faxing according to your
particular home or office setup instructions.
2.
Make sure the printing supplies are installed, and
that full-size paper is loaded in the input tray before
starting the test.
3.
From the control panel, press
Setup
.
4.
Select
Tools
, and then select
Run Fax Test
.
The device displays the status of the test on the
display and prints a report.
5.
Review the report.
•
If the test passes and you are still having
problems faxing, check the fax settings listed
in the report to verify the settings are correct.
A blank or incorrect fax setting can cause
problems faxing.
•
If the test fails, review the report for more
information on how to fix any problems found.
Step 5: Set up speed-dial entries (optional)
You can store fax numbers or groups of fax numbers
as speed-dial entries. Speed-dial entries 1 through 5
are associated with the corresponding five speed-dial
buttons on the control panel. This lets you dial those
numbers quickly by using the control panel.
NOTE:
If your device is connected to a network, you
can also set up speed-dial entries using the embedded
Web server.
For information on setting up and using speed-dial
entries, see the onscreen user guide on the Starter CD.
To set up speed-dial entries
1.
From the control panel, press
Setup
.
2.
Select
Speed Dial Setup
and do one of the following:
•
To add or change an entry
: Select
Individual
Speed Dial
or
Group Speed Dial
and press the
arrow keys to move to an unused entry number,
or type a number on the keypad. Type the fax
number, and then press
OK
. Include any pauses
or other required numbers, such as an area
code, an access code for numbers outside a PBX
system (usually a 9 or 0), or a long-distance
prefix. Type the name using the numeric keypad,
and then press
OK
.
•
To delete one entry or all entries
: Select
Delete
Speed Dial
and press the arrow keys to move to
the speed-dial entry that you want to delete, and
then press
OK
.