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Preparation for Scan to E-mail for administrators

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2.2 Preparation for Scan to E-mail (for administrators) 2 2.2 Preparation for Scan to E-mail (for administrators) 2.2.1 Preparation flow Connecting this machine to the network  Checking a LAN cable for connection  Checking the network settings % Check that an IP address is assigned to this machine. Preparing the E-mail environment  Enabling the Scan to E-mail function  Registering an E-mail server (SMTP)  Registering an E-mail address of this machine % The registered E-mail address is used as the "From" address. Configuring the machine to suit your environment  Registering frequently used E-mail addresses % This will save you from having to enter a destination each time you send data.  Using an LDAP server to specify addresses % When the LDAP server or Active Directory is used, you can search for a destination on the server.  Registering the subject and message text of an E-mail to be sent % Register E-mail subjects and fixed message text phrases as the standard; you can select a desired one when sending an E-mail.  Using SMTP authentication % This machine supports SMTP authentication. If SMTP authentication is installed in your environment, configure its setting.  Using POP before SMTP authentication % This machine supports POP before SMTP authentication. If POP before SMTP authentication is installed in your environment, configure its setting.  Using an SSL/TLS communication % This machine supports SMTP over SSL and Start TLS. If a communication with an E-mail server is encrypted using SSL in your environment, configure its setting. Preparation finished 2.2.2 Operations required to use this function Checking a LAN cable for connection Check that a LAN cable connected to the network is connected to the LAN port of this machine. Checking the network settings Print out the Configuration Page, then check that an IP address is assigned to this machine. To print out the Configuration Page, select [REPORT/STATUS] - [REPORT] - [Configuration Page] on the main screen. dReference If no IP address is assigned to this machine, you will need to configure the network. For details, refer to Chapter 5 "Initial Settings of This Machine" in [Quick Start Guide]. [Scan Functions] 2-3

Section	Page
Table of contents	2
1 Scan Function	6
1.1 Available operations in scan function	6
1.2 How to scan	7
1.2.1 Sending (basic operation flow)	7
1.3 Specifying a destination	10
1.3.1 Directly entering data	10
1.3.2 Selecting a destination from the registered addresses	10
Selecting a destination from Favorites	10
Selecting a destination from Address Book	10
Selecting a destination from Group	11
Selecting a destination from the Program	11
1.3.3 Selecting a destination from Address Book List	12
1.3.4 Searching for an E-mail address from the LDAP server	12
1.3.5 Canceling the specified destination	13
1.4 Scan option settings	14
1.4.1 Basic option settings such as file type and original size	14
Specifying the file type to save the scanned original data ([IMAGE FORMAT])	14
Specifying the size of the original to be scanned ([Original Size])	14
Specifying pages to save original data ([SCAN SETTING])	14
Selecting the color mode to scan the original ([Start key])	15
1.4.2 Adjusting quality/density	15
Selecting the appropriate image quality level for the contents of the original ([Original Type])	15
Specifying the resolution to scan the original ([RESOLUTION])	16
Adjusting the density of the original to be scanned ([DENSITY])	16
Adjusting the background density of the original to be scanned ([Background Removal])	16
Sharpening the border between texts ([SHARPNESS])	16
1.4.3 Specifying the method to use to scan the original	17
Scanning both sides of an original ([SIMPLEX/DUPLEX])	17
Scanning a number of originals in several batches ([Separate Scan])	17
1.4.4 Other option settings	18
Changing the sender's E-mail address ([From])	18
Changing the subject of an E-mail ([SUBJECT])	18
Changing the message text of an E-mail ([Body])	18
Notifying where to save original data by E-mail ([notify url])	18
2 Sending Original Data as an E-mail Attachment (Scan to E-mail)	20
2.1 Scan to E-mail function	20
2.2 Preparation for Scan to E-mail (for administrators)	21
2.2.1 Preparation flow	21
2.2.2 Operations required to use this function	21
Checking a LAN cable for connection	21
Checking the network settings	21
Configuring the Scan to E-mail environment	22
2.2.3 Option settings	22
Registering a frequently used destination	22
Using an LDAP server to specify addresses	22
Registering the subject and message text of an E-mail to be sent	22
Using SMTP authentication	22
Using POP before SMTP authentication	22
Using an SSL/TLS communication	22
2.3 How to send	23
3 Sending a File to a Shared Folder of a Computer (SMB Send)	25
3.1 SMB Send function	25
3.2 Preparation for SMB Send	26
3.2.1 Preparation flow	26
3.2.2 Computer side: Operations required to use this function	27
When using Windows 7/8/8.1:	27
When using Windows Vista:	30
When using Windows XP:	33
When using Mac OS X 10.5/10.6/10.7/10.8/10.9:	35
3.2.3 Machine side: Operations required to use this function (for administrators)	38
Checking a LAN cable for connection	38
Checking the network settings	38
Configuring the SMB Send environment	38
Registering destinations	38
3.2.4 Option settings	38
Using the WINS server	38
Using the direct hosting SMB service	38
Using LLMNR	39
Using in the DFS environment	39
3.3 How to send	40
3.4 Application functions	41
3.4.1 Notifying where to save original data by E-mail (URL notification)	41
URL notification	41
Operations required to use this function (for administrators)	41
Operation flow	41
4 Sending to an FTP Server (FTP Send)	43
4.1 FTP Send function	43
4.2 Preparation for FTP Send (for administrators)	44
4.2.1 Preparation flow	44
4.2.2 Operations required to use this function	44
Checking a LAN cable for connection	44
Checking the network settings	44
Checking the environment to use the FTP TX function	44
Registering destinations	44
4.2.3 Option settings	45
Using the proxy server	45
4.3 How to send	46
4.4 Application functions	47
4.4.1 Notifying where to save original data by E-mail (URL notification)	47
URL notification	47
Operations required to use this function (for administrators)	47
Operation flow	47
5 Saving a File on the Hard Disk of This Machine (Save to HDD)	49
5.1 Save to HDD function	49
5.2 How to save	50
5.3 Using files saved on the hard disk	51
5.3.1 Downloading the file saved on the hard disk	51
5.4 Application functions	52
5.4.1 Notifying where to save original data by E-mail (URL notification)	52
URL notification	52
Operations required to use this function (for administrators)	52
Operation flow	52
6 Saving Data in USB Memory (Save to USB)	54
6.1 USB memory saving function	54
6.2 Preparation for saving data to USB memory	55
6.3 How to save	56
7 Sending with Web Service (WS Scan)	58
7.1 WS Scan function	58
7.2 Preparation for WS Scan	59
7.2.1 Preparation flow	59
7.2.2 Machine side: Operations required to use this function (for administrators)	59
Checking a LAN cable for connection	59
Checking the network settings	59
Configuring the environment to use the WS Scan transmission function	59
7.2.3 Computer side: Operations required to use this function	60
7.2.4 Machine side: Option settings (for administrators)	61
Using SSL communication	61
7.3 How to send	62
7.4 Importing data from a computer	63
8 Importing Images by TWAIN/WIA Scan	66
8.1 TWAIN/WIA scan function	66
8.2 Preparation for TWAIN/WIA scanning	67
8.2.1 Machine side: Operations required to use this function (for administrators)	67
Checking a LAN cable for connection	67
Checking the network settings	67
8.2.2 Computer side: Operations required to use this function	67
Operating environment of computer	67
Installing the scanner driver (Windows)	67
Installing the scanner driver (Mac OS)	68
Configuring Network Utility Settings	68
8.3 TWAIN scanning	69
8.4 WIA scanning	71
8.5 Uninstalling the scanner driver	72
In Windows:	72
In Mac OS:	72
9 Registering Frequently Used Destinations (Address Book)	74
Address Book	74
Registering E-mail addresses	74

Match case Limit results 1 per page

[Scan Functions]

2-3

2.2

Preparation for Scan to E-mail (for administrators)

2.2

Preparation for Scan to E-mail (for administrators)

2.2.1

Preparation flow

Connecting this machine to the network



Checking a LAN cable for connection



Checking the network settings

Check that an IP address is assigned to this machine.

Preparing the E-mail environment



Enabling the Scan to E-mail function



Registering an E-mail server (SMTP)



Registering an E-mail address of this machine

The registered E-mail address is used as the "From" address.

Configuring the machine to suit your environment



Registering frequently used E-mail addresses

This will save you from having to enter a destination each time you send data.



Using an LDAP server to specify addresses

When the LDAP server or Active Directory is used, you can search for a destination on the server.



Registering the subject and message text of an E-mail to be sent

one when sending an E-mail.



Using SMTP authentication

This machine supports SMTP authentication. If SMTP authentication is installed in your environment,

configure its setting.



Using POP before SMTP authentication

This machine supports POP before SMTP authentication. If POP before SMTP authentication is in-

stalled in your environment, configure its setting.



Using an SSL/TLS communication

This machine supports SMTP over SSL and Start TLS. If a communication with an E-mail server is

encrypted using SSL in your environment, configure its setting.

Preparation finished

2.2.2

Operations required to use this function

Checking a LAN cable for connection

Check that a LAN cable connected to the network is connected to the LAN port of this machine.

Checking the network settings

Print out the Configuration Page, then check that an IP address is assigned to this machine.

To print out the Configuration Page, select [REPORT/STATUS] - [REPORT] - [Configuration Page] on the main

screen.

Reference

If no IP address is assigned to this machine, you will need to configure the network. For details, refer to Chap-

ter 5 "Initial Settings of This Machine" in [Quick Start Guide].