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Registering Frequently Used Destinations Ad, dress Book

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9 9 Registering Frequently Used Destinations (Address Book) Address Book Registering a frequently used destination on this machine will save you the trouble of having to enter it each time you send data. A destination registered on this machine is called an Address Book. Up to 250 address books can be registered. The destination types that can be registered are E-mail address, computer name, etc. depending on the transmission mode. Related setting (for the administrator) You can select whether or not to allow the user to register or change destinations. To configure settings: [UTILITY] - [Admin Settings] - [System Settings] - [RestrictUserAccess] - [Registering and Changing Addr.] (default: [Allow]). dReference Address books can also be registered using Web Connection. SMB and FTP destinations can only be registered using Web Connection. For details, refer to Chapter 2 "Configuring the Operating Environment of This Machine" in [User's Guide: Applied Functions]. Registering E-mail addresses Register destination E-mail addresses. 1 Select [UTILITY] - [One-Touch Reg] - [E-mail], then press the Select key. 2 Type in the target one-touch dial number using the Keypad, then press the Select key. 3 Enter [Name] (using up to 72 characters), then press the Select key. 4 When setting the target destination in [Favorites] (frequently used destinations), select [YES], then press the Select key. 5 Enter the E-mail address as a destination (using up to 320 characters), then press the Select key. Tips If you enter the one-touch dial number of the registered destination and press the Select key, you can edit or delete the destination. - To edit a registered destination, select [EDIT] to edit the registered contents. - To delete a registered destination, select [DELETE]. [Scan Functions] 9-2

Section	Page
Table of contents	2
1 Scan Function	6
1.1 Available operations in scan function	6
1.2 How to scan	7
1.2.1 Sending (basic operation flow)	7
1.3 Specifying a destination	10
1.3.1 Directly entering data	10
1.3.2 Selecting a destination from the registered addresses	10
Selecting a destination from Favorites	10
Selecting a destination from Address Book	10
Selecting a destination from Group	11
Selecting a destination from the Program	11
1.3.3 Selecting a destination from Address Book List	12
1.3.4 Searching for an E-mail address from the LDAP server	12
1.3.5 Canceling the specified destination	13
1.4 Scan option settings	14
1.4.1 Basic option settings such as file type and original size	14
Specifying the file type to save the scanned original data ([IMAGE FORMAT])	14
Specifying the size of the original to be scanned ([Original Size])	14
Specifying pages to save original data ([SCAN SETTING])	14
Selecting the color mode to scan the original ([Start key])	15
1.4.2 Adjusting quality/density	15
Selecting the appropriate image quality level for the contents of the original ([Original Type])	15
Specifying the resolution to scan the original ([RESOLUTION])	16
Adjusting the density of the original to be scanned ([DENSITY])	16
Adjusting the background density of the original to be scanned ([Background Removal])	16
Sharpening the border between texts ([SHARPNESS])	16
1.4.3 Specifying the method to use to scan the original	17
Scanning both sides of an original ([SIMPLEX/DUPLEX])	17
Scanning a number of originals in several batches ([Separate Scan])	17
1.4.4 Other option settings	18
Changing the sender's E-mail address ([From])	18
Changing the subject of an E-mail ([SUBJECT])	18
Changing the message text of an E-mail ([Body])	18
Notifying where to save original data by E-mail ([notify url])	18
2 Sending Original Data as an E-mail Attachment (Scan to E-mail)	20
2.1 Scan to E-mail function	20
2.2 Preparation for Scan to E-mail (for administrators)	21
2.2.1 Preparation flow	21
2.2.2 Operations required to use this function	21
Checking a LAN cable for connection	21
Checking the network settings	21
Configuring the Scan to E-mail environment	22
2.2.3 Option settings	22
Registering a frequently used destination	22
Using an LDAP server to specify addresses	22
Registering the subject and message text of an E-mail to be sent	22
Using SMTP authentication	22
Using POP before SMTP authentication	22
Using an SSL/TLS communication	22
2.3 How to send	23
3 Sending a File to a Shared Folder of a Computer (SMB Send)	25
3.1 SMB Send function	25
3.2 Preparation for SMB Send	26
3.2.1 Preparation flow	26
3.2.2 Computer side: Operations required to use this function	27
When using Windows 7/8/8.1:	27
When using Windows Vista:	30
When using Windows XP:	33
When using Mac OS X 10.5/10.6/10.7/10.8/10.9:	35
3.2.3 Machine side: Operations required to use this function (for administrators)	38
Checking a LAN cable for connection	38
Checking the network settings	38
Configuring the SMB Send environment	38
Registering destinations	38
3.2.4 Option settings	38
Using the WINS server	38
Using the direct hosting SMB service	38
Using LLMNR	39
Using in the DFS environment	39
3.3 How to send	40
3.4 Application functions	41
3.4.1 Notifying where to save original data by E-mail (URL notification)	41
URL notification	41
Operations required to use this function (for administrators)	41
Operation flow	41
4 Sending to an FTP Server (FTP Send)	43
4.1 FTP Send function	43
4.2 Preparation for FTP Send (for administrators)	44
4.2.1 Preparation flow	44
4.2.2 Operations required to use this function	44
Checking a LAN cable for connection	44
Checking the network settings	44
Checking the environment to use the FTP TX function	44
Registering destinations	44
4.2.3 Option settings	45
Using the proxy server	45
4.3 How to send	46
4.4 Application functions	47
4.4.1 Notifying where to save original data by E-mail (URL notification)	47
URL notification	47
Operations required to use this function (for administrators)	47
Operation flow	47
5 Saving a File on the Hard Disk of This Machine (Save to HDD)	49
5.1 Save to HDD function	49
5.2 How to save	50
5.3 Using files saved on the hard disk	51
5.3.1 Downloading the file saved on the hard disk	51
5.4 Application functions	52
5.4.1 Notifying where to save original data by E-mail (URL notification)	52
URL notification	52
Operations required to use this function (for administrators)	52
Operation flow	52
6 Saving Data in USB Memory (Save to USB)	54
6.1 USB memory saving function	54
6.2 Preparation for saving data to USB memory	55
6.3 How to save	56
7 Sending with Web Service (WS Scan)	58
7.1 WS Scan function	58
7.2 Preparation for WS Scan	59
7.2.1 Preparation flow	59
7.2.2 Machine side: Operations required to use this function (for administrators)	59
Checking a LAN cable for connection	59
Checking the network settings	59
Configuring the environment to use the WS Scan transmission function	59
7.2.3 Computer side: Operations required to use this function	60
7.2.4 Machine side: Option settings (for administrators)	61
Using SSL communication	61
7.3 How to send	62
7.4 Importing data from a computer	63
8 Importing Images by TWAIN/WIA Scan	66
8.1 TWAIN/WIA scan function	66
8.2 Preparation for TWAIN/WIA scanning	67
8.2.1 Machine side: Operations required to use this function (for administrators)	67
Checking a LAN cable for connection	67
Checking the network settings	67
8.2.2 Computer side: Operations required to use this function	67
Operating environment of computer	67
Installing the scanner driver (Windows)	67
Installing the scanner driver (Mac OS)	68
Configuring Network Utility Settings	68
8.3 TWAIN scanning	69
8.4 WIA scanning	71
8.5 Uninstalling the scanner driver	72
In Windows:	72
In Mac OS:	72
9 Registering Frequently Used Destinations (Address Book)	74
Address Book	74
Registering E-mail addresses	74

Match case Limit results 1 per page

[Scan Functions]

9-2

Registering Frequently Used Destinations (Ad-

dress Book)

Address Book

Registering a frequently used destination on this machine will save you the trouble of having to enter it each

time you send data. A destination registered on this machine is called an Address Book.

Up to 250 address books can be registered. The destination types that can be registered are E-mail address,

computer name, etc. depending on the transmission mode.

Related setting (for the administrator)

You can select whether or not to allow the user to register or change destinations.

To configure settings: [UTILITY] - [Admin Settings] - [System Settings] - [RestrictUserAccess] - [Registering

and Changing Addr.] (default: [Allow]).

Reference

Address books can also be registered using

Web Connection

. SMB and FTP destinations can only be reg-

istered using

Web Connection

. For details, refer to Chapter 2 "Configuring the Operating Environment of This

Machine" in [User's Guide: Applied Functions].

Registering E-mail addresses

Select [UTILITY] - [One-Touch Reg] - [E-mail], then press the

Select

key.

Type in the target one-touch dial number using the

Keypad

, then press the

Select

key.

Enter [Name] (using up to 72 characters), then press the

Select

key.

When setting the target destination in [Favorites] (frequently used destinations), select [YES], then press

the

Select

key.

Enter the E-mail address as a destination (using up to 320 characters), then press the

Select

key.

Tips

If you enter the one-touch dial number of the registered destination and press the

Select

key, you can edit

or delete the destination.

To edit a registered destination, select [EDIT] to edit the registered contents.

To delete a registered destination, select [DELETE].