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Konica Minolta bizhub C3110 bizhub C3110 Fax Functions User Guide - Page 10

Selecting a receiving method, Registering the sender information, Setting the date and time for

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2.2 Operations required to use this function 2 Selecting a receiving method Methods of receiving faxes include the following: This machine receives faxes automatically, and the user receives faxes manually. Set the receiving method to suit your environment. - It will be convenient to set this machine to automatically receive faxes if the line is dedicated for faxing. For details, refer to page 5-2. - If you are using this machine primarily as a phone and if you always prefer to receive faxes manually, it will be convenient to have the Manual RX settings configured beforehand. If necessary, you can instruct the machine to receive faxes through a telephone. For details, refer to page 5-3. Registering the sender information Register the name of this machine and the company name (sender name) as well as the fax number of the machine. The information you registered is added to faxes to be sent and output to faxes as a sender record when being printed on receiving machines. To configure settings: [UTILITY] - [Admin Settings] - [Fax Settings] - [Header Information] Setting the date and time for the machine Set the date and time in this machine to have them printed on sent and received faxes. The date and time you set will be the reference time for the Timer TX that enables communication to take place at a preset time. To configure settings: [UTILITY] - [Admin Settings] - [System Settings] - [CLOCK] dReference If an NTP (Network Time Protocol) server is used to set the time, the date and time on this machine can be adjusted automatically. For details, refer to Chapter 1 "Using Web Connection" in [User's Guide: Applied Functions]. [Fax Functions] 2-4

Section	Page
Table of contents	2
1 Fax Function	6
2 Preparation for Fax Function (For Administrators)	8
2.1 Preparation flow	8
2.2 Operations required to use this function	9
Checking the modular cable connection	9
Specifying the type of telephone line	9
Preparing to use the machine in a Private Branch Exchange (PBX) environment	9
Selecting a receiving method	10
Registering the sender information	10
Setting the date and time for the machine	10
2.3 Option settings	11
Registering frequently used fax numbers	11
3 How to Send	13
3.1 Sending (basic operation flow)	13
3.2 Checking the recipient status before sending (manual transmission)	17
Manual transmission	17
Faxing manually	17
3.3 Specifying a destination	18
3.3.1 Directly entering data	18
3.3.2 Selecting a destination from the address book	18
Selecting a destination from Favorites	18
Selecting a destination from Address Book	18
Selecting a destination from Group	19
Selecting a destination from the Program	19
3.3.3 Selecting a destination from Address Book List	20
3.3.4 Recalling the last destination that was directly entered (Redial)	20
3.3.5 Canceling the specified destination	20
3.4 Option settings for fax TX	21
3.4.1 Specifying the method to use to scan the original	21
Specifying the size of the original to be scanned ([Original Size])	21
Scanning both sides of an original ([SIMPLEX/DUPLEX])	21
3.4.2 Adjusting quality/density	22
Selecting the appropriate image quality level for the contents of the original ([Original Type])	22
Specifying the resolution to scan the original ([RESOLUTION])	22
Adjusting the density of the original to be scanned ([DENSITY])	22
Adjusting the background density of the original to be scanned ([Background Removal])	22
4 Sending Options	24
4.1 Resending a fax	24
Auto resending (auto redial)	24
4.2 Sending a fax without sender information ([Header Settings])	25
Sender information	25
Operation flow	25
4.3 Specifying the sending time ([TIMER TX])	26
Timer TX	26
Operation flow	26
4.4 Checking the destination fax number before sending a fax ([Check Dest. & Send])	27
Check Dest. & Send	27
Operation flow	27
4.5 Sending a confidential fax ([F-Code TX])	28
Confidential communication	28
Operation flow	28
4.6 Specifying a relay station for sending ([F-Code TX])	29
Relay distribution	29
Operation flow	29
4.7 Releasing the ECM mode for sending ([ECM OFF])	30
ECM	30
Operation flow	30
4.8 Releasing the Super G3 mode for sending ([V34 OFF])	31
V34	31
Operation flow	31
4.9 Sending the original page by page ([Quick Memory TX])	32
Quick Memory TX	32
Operation flow	32
4.10 Registering a polling file ([Polling TX])	33
Polling TX	33
Registering a polling file	33
Deleting a registered file	33
4.11 Deleting jobs with TX reserved	34
5 How to Receive a Fax	36
5.1 Receiving a fax automatically (using the machine in fax only mode)	36
Auto RX	36
Operations required to use this function (for administrators)	36
5.2 Receiving a fax manually	37
Manual RX	37
Operations required to use this function (for administrators)	37
Operation flow	37
5.3 Using the DRPD service	38
DRPD	38
Operations required to use this function (for administrators)	38
6 Receiving Options	40
6.1 Adding the received date and time for printing ([Footer Position])	40
Reception information	40
Operations required to use this function (for administrators)	40
6.2 Forwarding a received fax to another destination (Forward TX)	41
Forward TX	41
Operations required to use this function (for administrators)	41
6.3 Saving a received fax to memory without printing (Memory RX)	42
Memory RX	42
Operations required to use this function (for administrators)	42
Printing or deleting a received fax	42
Downloading a received fax	42
6.4 Receiving a polling file (Polling RX)	44
Polling RX	44
Operation flow	44
6.5 Saving a received fax in memory (PC-Fax RX)	45
PC-Fax RX	45
Operations required to use this function (for administrators)	45
Printing a received fax	45
Downloading a received fax	45
6.6 Stopping fax printing at night (Night RX)	47
Night RX	47
Operations required to use this function (for administrators)	47
6.7 Printing a fax on both sides ([Duplex Print(RX)])	48
Duplex Print (RX)	48
Operations required to use this function (for administrators)	48
6.8 Configuring the fax print settings (for administrators)	49
Default print settings	49
Fixing the print paper size ([Print Paper Size])	49
Fixing the print paper tray ([Tray RX Print])	49
Splitting a custom size (portrait) fax for printing ([PrintSeparateFaxPg])	49
7 Printing a Fax Report	51
8 Registering Frequently Used Destinations (Address Book)	53
Address Book	53
Registering a fax destination	53

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[Fax Functions]

2-4

2.2

Operations required to use this function

Selecting a receiving method

Methods of receiving faxes include the following: This machine receives faxes automatically, and the user

receives faxes manually. Set the receiving method to suit your environment.

It will be convenient to set this machine to automatically receive faxes if the line is dedicated for faxing.

For details, refer to page 5-2.

If you are using this machine primarily as a phone and if you always prefer to receive faxes manually, it

will be convenient to have the Manual RX settings configured beforehand. If necessary, you can instruct

the machine to receive faxes through a telephone. For details, refer to page 5-3.

Registering the sender information

machine.

The information you registered is added to faxes to be sent and output to faxes as a sender record when

being printed on receiving machines.

To configure settings: [UTILITY] - [Admin Settings] - [Fax Settings] - [Header Information]

Setting the date and time for the machine

Set the date and time in this machine to have them printed on sent and received faxes. The date and time

you set will be the reference time for the Timer TX that enables communication to take place at a preset time.

To configure settings: [UTILITY] - [Admin Settings] - [System Settings] - [CLOCK]

Reference

If an NTP (Network Time Protocol) server is used to set the time, the date and time on this machine can be

adjusted automatically. For details, refer to Chapter 1 "Using Web Connection" in [User's Guide: Applied

Functions].