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Specifying a destination

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3.3 Specifying a destination 3 3.3 Specifying a destination 3.3.1 Directly entering data Enter a destination fax number. 1 When the main screen (Fax mode) is displayed, enter the destination fax number using the Keypad. % The available keys are number keys (0 to 9), #, and . % If you press the Redial/Pause key, you can insert a pause. If you insert a pause, [P] is displayed in the Message Window. % In a Private Branch Exchange (PBX) environment, press the # key to automatically connect to the outside line. % To correct the entered contents, press the Back key. 2 Press the Select key to select the destination. 3 Select [Finish], then press the Select key. % If you select [Add], you can add fax destinations. % If you select [Check/Edit], you can view information on the selected fax destination. Tips To edit the directly entered destination, select the target destination on the main screen (Fax mode), then select [Check/Edit] on the displayed menu. 3.3.2 Selecting a destination from the address book Selecting a destination from Favorites Select a destination registered on this machine. Selecting [Favorites] displays the destinations registered in Favorites. 0 For details on how to register an address book, refer to page 8-2. 1 When the main screen (Fax mode) or [Can Use Addr Book] is displayed, press the Addressbook key. This displays a list of destinations registered in Favorites. 2 Select the target destination, then press the Select key. 3 Press the Select key to select the destination. 4 Select [Finish], then press the Select key. % If you select [Add], you can add fax destinations. % If you select [Check/Edit], you can view information on the selected fax destination. Selecting a destination from Address Book Select an address book registered on this machine. 0 Up to 250 address books can be registered. 0 For details on how to register an address book, refer to page 8-2. 1 When the main screen (Fax mode) or [Can Use Addr Book] is displayed, press the Addressbook key twice. This displays the screen to enter a one-touch dial number. 2 Type in the target one-touch dial number (1 to 250) using the Keypad, then press the Select key. This displays the name of the address book you selected. 3 Press the Select key to select the destination. [Fax Functions] 3-7

Section	Page
Table of contents	2
1 Fax Function	6
2 Preparation for Fax Function (For Administrators)	8
2.1 Preparation flow	8
2.2 Operations required to use this function	9
Checking the modular cable connection	9
Specifying the type of telephone line	9
Preparing to use the machine in a Private Branch Exchange (PBX) environment	9
Selecting a receiving method	10
Registering the sender information	10
Setting the date and time for the machine	10
2.3 Option settings	11
Registering frequently used fax numbers	11
3 How to Send	13
3.1 Sending (basic operation flow)	13
3.2 Checking the recipient status before sending (manual transmission)	17
Manual transmission	17
Faxing manually	17
3.3 Specifying a destination	18
3.3.1 Directly entering data	18
3.3.2 Selecting a destination from the address book	18
Selecting a destination from Favorites	18
Selecting a destination from Address Book	18
Selecting a destination from Group	19
Selecting a destination from the Program	19
3.3.3 Selecting a destination from Address Book List	20
3.3.4 Recalling the last destination that was directly entered (Redial)	20
3.3.5 Canceling the specified destination	20
3.4 Option settings for fax TX	21
3.4.1 Specifying the method to use to scan the original	21
Specifying the size of the original to be scanned ([Original Size])	21
Scanning both sides of an original ([SIMPLEX/DUPLEX])	21
3.4.2 Adjusting quality/density	22
Selecting the appropriate image quality level for the contents of the original ([Original Type])	22
Specifying the resolution to scan the original ([RESOLUTION])	22
Adjusting the density of the original to be scanned ([DENSITY])	22
Adjusting the background density of the original to be scanned ([Background Removal])	22
4 Sending Options	24
4.1 Resending a fax	24
Auto resending (auto redial)	24
4.2 Sending a fax without sender information ([Header Settings])	25
Sender information	25
Operation flow	25
4.3 Specifying the sending time ([TIMER TX])	26
Timer TX	26
Operation flow	26
4.4 Checking the destination fax number before sending a fax ([Check Dest. & Send])	27
Check Dest. & Send	27
Operation flow	27
4.5 Sending a confidential fax ([F-Code TX])	28
Confidential communication	28
Operation flow	28
4.6 Specifying a relay station for sending ([F-Code TX])	29
Relay distribution	29
Operation flow	29
4.7 Releasing the ECM mode for sending ([ECM OFF])	30
ECM	30
Operation flow	30
4.8 Releasing the Super G3 mode for sending ([V34 OFF])	31
V34	31
Operation flow	31
4.9 Sending the original page by page ([Quick Memory TX])	32
Quick Memory TX	32
Operation flow	32
4.10 Registering a polling file ([Polling TX])	33
Polling TX	33
Registering a polling file	33
Deleting a registered file	33
4.11 Deleting jobs with TX reserved	34
5 How to Receive a Fax	36
5.1 Receiving a fax automatically (using the machine in fax only mode)	36
Auto RX	36
Operations required to use this function (for administrators)	36
5.2 Receiving a fax manually	37
Manual RX	37
Operations required to use this function (for administrators)	37
Operation flow	37
5.3 Using the DRPD service	38
DRPD	38
Operations required to use this function (for administrators)	38
6 Receiving Options	40
6.1 Adding the received date and time for printing ([Footer Position])	40
Reception information	40
Operations required to use this function (for administrators)	40
6.2 Forwarding a received fax to another destination (Forward TX)	41
Forward TX	41
Operations required to use this function (for administrators)	41
6.3 Saving a received fax to memory without printing (Memory RX)	42
Memory RX	42
Operations required to use this function (for administrators)	42
Printing or deleting a received fax	42
Downloading a received fax	42
6.4 Receiving a polling file (Polling RX)	44
Polling RX	44
Operation flow	44
6.5 Saving a received fax in memory (PC-Fax RX)	45
PC-Fax RX	45
Operations required to use this function (for administrators)	45
Printing a received fax	45
Downloading a received fax	45
6.6 Stopping fax printing at night (Night RX)	47
Night RX	47
Operations required to use this function (for administrators)	47
6.7 Printing a fax on both sides ([Duplex Print(RX)])	48
Duplex Print (RX)	48
Operations required to use this function (for administrators)	48
6.8 Configuring the fax print settings (for administrators)	49
Default print settings	49
Fixing the print paper size ([Print Paper Size])	49
Fixing the print paper tray ([Tray RX Print])	49
Splitting a custom size (portrait) fax for printing ([PrintSeparateFaxPg])	49
7 Printing a Fax Report	51
8 Registering Frequently Used Destinations (Address Book)	53
Address Book	53
Registering a fax destination	53

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[Fax Functions]

3-7

3.3

Specifying a destination

3.3

Specifying a destination

3.3.1

Directly entering data

Enter a destination fax number.

When the main screen (Fax mode) is displayed, enter the destination fax number using the

Keypad

The available keys are number keys (

, and .

If you press the

Redial/Pause

key, you can insert a pause. If you insert a pause, [P] is displayed in

the

Message Window

In a Private Branch Exchange (PBX) environment, press the

key to automatically connect to the

outside line.

To correct the entered contents, press the

Back

key.

Press the

Select

key to select the destination.

Select [Finish], then press the

Select

key.

If you select [Add], you can add fax destinations.

If you select [Check/Edit], you can view information on the selected fax destination.

Tips

To edit the directly entered destination, select the target destination on the main screen (Fax mode), then se-

lect [Check/Edit] on the displayed menu.

3.3.2

Selecting a destination from the address book

Selecting a destination from Favorites

Select a destination registered on this machine. Selecting [Favorites] displays the destinations registered in

Favorites.

For details on how to register an address book, refer to page 8-2.

When the main screen (Fax mode) or [Can Use Addr Book] is displayed, press the

Addressbook

key.

This displays a list of destinations registered in Favorites.

Select the target destination, then press the

Select

key.

Press the

Select

key to select the destination.

Select [Finish], then press the

Select

key.

If you select [Add], you can add fax destinations.

If you select [Check/Edit], you can view information on the selected fax destination.

Selecting a destination from Address Book

Select an address book registered on this machine.

Up to 250 address books can be registered.

For details on how to register an address book, refer to page 8-2.

When the main screen (Fax mode) or [Can Use Addr Book] is displayed, press the

Addressbook

key

twice.

This displays the screen to enter a one-touch dial number.

Type in the target one-touch dial number (1 to 250) using the

Keypad

, then press the

Select

key.

This displays the name of the address book you selected.

Press the

Select

key to select the destination.