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Konica Minolta bizhub C3110 bizhub C3110 Fax Functions User Guide - Page 53

Registering Frequently Used Destinations Ad, dress Book

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8 8 Registering Frequently Used Destinations (Address Book) Address Book Registering a frequently used destination on this machine will save you the trouble of having to enter it each time you send data. A destination registered on this machine is called an Address Book. Up to 250 address books can be registered. Related setting (for the administrator) You can select whether or not to allow the user to register or change destinations. To configure settings: [UTILITY] - [Admin Settings] - [System Settings] - [RestrictUserAccess] - [Registering and Changing Addr.] (default: [Allow]). dReference Address books can also be registered using Web Connection. For details, refer to Chapter 2 "Configuring the Operating Environment of This Machine" in [User's Guide: Applied Functions]. Registering a fax destination Register the destination fax numbers. 1 Select [UTILITY] - [Admin Settings] - [Fax], then press the Select key. 2 Type in the target one-touch dial number using the Keypad, then press the Select key. 3 Enter [Name] (using up to 72 characters), then press the Select key. 4 When setting the target destination in [Favorites] (frequently used destinations), select [YES], then press the Select key. 5 Enter the destination fax number, then press the Select key. % The available keys are number keys (0 to 9), #, and . % If you press the Redial/Pause key, you can insert a pause. If you insert a pause, Message Window is displayed in the [P]. % In a Private Branch Exchange (PBX) environment, press the # key to automatically connect to the outside line. % To correct the entered contents, press the Back key. Tips If you enter the one-touch dial number of the registered destination and press the Select key, you can edit or delete the destination. - To edit a registered destination, select [EDIT] to edit the registered contents. - To delete a registered destination, select [DELETE]. [Fax Functions] 8-2

Section	Page
Table of contents	2
1 Fax Function	6
2 Preparation for Fax Function (For Administrators)	8
2.1 Preparation flow	8
2.2 Operations required to use this function	9
Checking the modular cable connection	9
Specifying the type of telephone line	9
Preparing to use the machine in a Private Branch Exchange (PBX) environment	9
Selecting a receiving method	10
Registering the sender information	10
Setting the date and time for the machine	10
2.3 Option settings	11
Registering frequently used fax numbers	11
3 How to Send	13
3.1 Sending (basic operation flow)	13
3.2 Checking the recipient status before sending (manual transmission)	17
Manual transmission	17
Faxing manually	17
3.3 Specifying a destination	18
3.3.1 Directly entering data	18
3.3.2 Selecting a destination from the address book	18
Selecting a destination from Favorites	18
Selecting a destination from Address Book	18
Selecting a destination from Group	19
Selecting a destination from the Program	19
3.3.3 Selecting a destination from Address Book List	20
3.3.4 Recalling the last destination that was directly entered (Redial)	20
3.3.5 Canceling the specified destination	20
3.4 Option settings for fax TX	21
3.4.1 Specifying the method to use to scan the original	21
Specifying the size of the original to be scanned ([Original Size])	21
Scanning both sides of an original ([SIMPLEX/DUPLEX])	21
3.4.2 Adjusting quality/density	22
Selecting the appropriate image quality level for the contents of the original ([Original Type])	22
Specifying the resolution to scan the original ([RESOLUTION])	22
Adjusting the density of the original to be scanned ([DENSITY])	22
Adjusting the background density of the original to be scanned ([Background Removal])	22
4 Sending Options	24
4.1 Resending a fax	24
Auto resending (auto redial)	24
4.2 Sending a fax without sender information ([Header Settings])	25
Sender information	25
Operation flow	25
4.3 Specifying the sending time ([TIMER TX])	26
Timer TX	26
Operation flow	26
4.4 Checking the destination fax number before sending a fax ([Check Dest. & Send])	27
Check Dest. & Send	27
Operation flow	27
4.5 Sending a confidential fax ([F-Code TX])	28
Confidential communication	28
Operation flow	28
4.6 Specifying a relay station for sending ([F-Code TX])	29
Relay distribution	29
Operation flow	29
4.7 Releasing the ECM mode for sending ([ECM OFF])	30
ECM	30
Operation flow	30
4.8 Releasing the Super G3 mode for sending ([V34 OFF])	31
V34	31
Operation flow	31
4.9 Sending the original page by page ([Quick Memory TX])	32
Quick Memory TX	32
Operation flow	32
4.10 Registering a polling file ([Polling TX])	33
Polling TX	33
Registering a polling file	33
Deleting a registered file	33
4.11 Deleting jobs with TX reserved	34
5 How to Receive a Fax	36
5.1 Receiving a fax automatically (using the machine in fax only mode)	36
Auto RX	36
Operations required to use this function (for administrators)	36
5.2 Receiving a fax manually	37
Manual RX	37
Operations required to use this function (for administrators)	37
Operation flow	37
5.3 Using the DRPD service	38
DRPD	38
Operations required to use this function (for administrators)	38
6 Receiving Options	40
6.1 Adding the received date and time for printing ([Footer Position])	40
Reception information	40
Operations required to use this function (for administrators)	40
6.2 Forwarding a received fax to another destination (Forward TX)	41
Forward TX	41
Operations required to use this function (for administrators)	41
6.3 Saving a received fax to memory without printing (Memory RX)	42
Memory RX	42
Operations required to use this function (for administrators)	42
Printing or deleting a received fax	42
Downloading a received fax	42
6.4 Receiving a polling file (Polling RX)	44
Polling RX	44
Operation flow	44
6.5 Saving a received fax in memory (PC-Fax RX)	45
PC-Fax RX	45
Operations required to use this function (for administrators)	45
Printing a received fax	45
Downloading a received fax	45
6.6 Stopping fax printing at night (Night RX)	47
Night RX	47
Operations required to use this function (for administrators)	47
6.7 Printing a fax on both sides ([Duplex Print(RX)])	48
Duplex Print (RX)	48
Operations required to use this function (for administrators)	48
6.8 Configuring the fax print settings (for administrators)	49
Default print settings	49
Fixing the print paper size ([Print Paper Size])	49
Fixing the print paper tray ([Tray RX Print])	49
Splitting a custom size (portrait) fax for printing ([PrintSeparateFaxPg])	49
7 Printing a Fax Report	51
8 Registering Frequently Used Destinations (Address Book)	53
Address Book	53
Registering a fax destination	53