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Ricoh Aficio SP C821DNT1 Design Guide - Page 73

Optional Features

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Print Controller Design Guide for Information Security 3. Optional Features 3-1 @Remote 3-1-1 Overview of @Remote Operations "@Remote" refers to a remote machine management service that manages and monitors the MFP/LP status from a remote location called the @Remote Center. Two communication paths are possible, the first being a direct connection between the MFP/LP and @Remote Center, and the second a connection between these two points via an intermediary device (RC Gate) connected to the MFP/LP in the same LAN. When communicating as a "client", the MFP/LP continually monitors its own status and informs RC Gate or @Remote Center when action is required, such as when parts have reached their periodic replacement limit or an abnormal machine condition is detected. When communicating as a "server", the MFP/LP receives requests from RC Gate or @Remote Center for status information such as the amount of toner remaining in the MFP/LP, after which it provides this information to whichever has requested it. @Remote communication to and from the MFP/LP is only possible when the relevant SP mode switch has been turned ON. It is therefore possible to prohibit communication with RC Gate or @Remote Center by turning this switch OFF. 3-1-2 Data Security Considerations As mentioned above, communication between the MFP/LP and RC Gate is conducted on an SSL-encrypted communication path. Since digital certificate-based authentication takes place before any data exchange is performed, this ensures that RC Gate is the only remote device to which the MFP/LP can be connected. The MFP/LP's digital certificate for the @Remote function is embedded in the MFP/LP during the last stage of factory assembly. With the use of SSL communication, symmetric key cryptography ensures that the data being transferred cannot be leaked to third parties. Security is increased even further by the fact that the symmetric key used is not a static key, but rather one that is generated every time a new session is initiated. Page 73 of 86

Section	Page
04/23/2010	1
For these details, please refer to the Operating Instructions for the specific machine in question.	6
Hardware Configuration	7
MFP	7
LP	9
TPM (Trusted Platform Module): When the MFP/LP main power is turned on, this security module (chip) performs a verification on the validity of the software installed on the hardware platform, which includes checking for any illegal alterations.	10
Shared Service Layers	11
Principal Machine Functions	12
Data Security	14
External I/F	14
Protection of Program Data from Illegal Access via an External Device	14
IC card-based authentication functions: Authentication is mutual and encrypted, which prevents impersonation and ensures that data is properly protected.	16
Firmware Installation/Update	17
Remote Firmware Installation via Web SmartDeviceMonitor Professional IS (performed by the end user)	19
Verification of Firmware/Program Validity	20
Note: Produced by STMicroelectronics, TPM is a product of the ST19WP18 family, which has earned Common Criteria certification (EAL5+).	20
Authentication	21
IC Card Authentication	24
Access Control	25
In addition, it is possible to create an access control list (ACL) for each individual Address Book entry and Document Server document at both the individual user and group levels.	25
If the MLP/LP is initialized in this way, all of the user information, document data, and settings stored in the MLP/LP since installation will be initialized (erased).	26
Data Erase/Overwrite	27
To execute the overwrite, the operator can choose from two options: \	28
The execution of this feature does not clear engine-related information such as the value of the total counter, or engine-related adjustment settings contained in SP mode and UP mode.	28
Through this arrangement, the copy of the HDD storage key is automatically decrypted once the Encryption Key Restore has been completed.	31
Document Server Documents (MFP models only)	33
Access Privileges and Operations for Stored Documents	34
Without HDD: 500 entries	38
Overview of Capture Operations	39
Operations that Generate Captured Images	39
Capture Settings	41
Security Considerations	42
Captured Documents and Log Data	42
Additional Methods for Increased Security	42
(Authentication not required)	42
Copier (MFP Models Only)	43
Overview of Copier Operations	43
Data Security Considerations	43
Protection of Copy Jobs in Progress	43
Protection of Document Server Documents	43
Refer to 1.7.2 Document Server Documents (MFP models only) for details on the Document Lock feature.	44
Restricting the Available Functions for Each Individual User	45
Job/Access Log Data Collection	45
Print Backup	45
(printing out, editing, copying).	46
Overview of Printer Operations	47
Data Flow	47
Data Security Considerations	51
The \	53
Overview of Scanner Operations	54
Data Flow Security Considerations	54
Protection of Data when Performing Scanning and Sending Operations	55
Protection of Document Server Documents	56
Protection of Sending Results and Status Information	57
Protection of the Scanner Features Settings	57
Data Stored in the Job Log	58
Terminology	58
FTP (File Transfer Protocol): A protocol used when transferring files over a TCP/IP network.	58
Overview of FAX operations	59
Data Security Considerations	60
Protection of the Journal and Documents in Document Server Storage	61
Protection of FAX Transmission Operations	61
Protection of FAX Features Settings	62
The \	62
Job Log	62
Protection of Internet FAX Transmissions using S/MIME	62
Preventing FAX Transmission to Unintended Destination(s)	63
This prevents a FAX from being sent to an unintended destination when, for example, the operator accidentally touches an additional Quick Dial key.	63
Overview of NetFile Operations	64
Data Flow	65
Supplementary	65
Network Topology for a System Using Integration Server Authentication (Sample)	66
As long as the track ID is not stolen from the communication path between the PC and MFP/LP (which can be protected against by enabling SSL encryption) or from the PC itself, it is impossible to perform any unauthorized operations on these print jobs	68
Web Server Framework	69
WebDocBox (MFP models only)	70
For more details on job and access logs, please refer to 1.9 Job/Access Logs.	72
@Remote	73
Overview of @Remote Operations	73
Data Security Considerations	73
Security is increased even further by the fact that the symmetric key used is not a static key, but rather one that is generated every time a new session is initiated.	73
Overview of Copy Data Security Operations	74
Data Flow	75
Following this, an entry for the event itself is stored in the access log, along with the username.	75
Overview of Operations	77
1	77
Overview of SDK Application Functions	79
3: DSDK Œ MFP/LP Hardware Configuration	79
Scanning Functions: Sending Data Over the Network with the Copier and Scanner (MFP models only)	80
FAX Functions (MFP models only)	80
Network Functions	81
Printer Functions	81
Machine Administrative Functions (MFP models only)	81
Authentication Functions	81
Data Security Considerations	83
Preventing the Installation of Illegal Applications	83
Authentication of SDK Applications at Installation	83
Prevention of Access to Address Book Data and Machine Management Data	85
Protection Against Attacks on Principal MFP/LP Functions, Prevention of Damage to the System	85
Protection Against Attacks from External Sources	85

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Print Controller Design Guide for Information Security

Page 73 of 86

Optional Features

3-1

@Remote

3-1-1 Overview of @Remote Operations

“@Remote” refers to a remote machine management service that manages and monitors the MFP/LP

status from a remote location called the @Remote Center. Two communication paths are possible, the

first being a direct connection between the MFP/LP and @Remote Center, and the second a

connection between these two points via an intermediary device (RC Gate) connected to the MFP/LP

in the same LAN.

When communicating as a “client”, the MFP/LP continually monitors its own status and informs RC

Gate or @Remote Center when action is required, such as when parts have reached their periodic

replacement limit or an abnormal machine condition is detected. When communicating as a “server”,

the MFP/LP receives requests from RC Gate or @Remote Center for status information such as the

amount of toner remaining in the MFP/LP, after which it provides this information to whichever has

requested it.

@Remote communication to and from the MFP/LP is only possible when the relevant SP mode switch

has been turned ON. It is therefore possible to prohibit communication with RC Gate or @Remote

Center by turning this switch OFF.

3-1-2 Data Security Considerations

As mentioned above, communication between the MFP/LP and RC Gate is conducted on an

SSL-encrypted communication path. Since digital certificate-based authentication takes place before

any data exchange is performed, this ensures that RC Gate is the only remote device to which the

MFP/LP can be connected.

The MFP/LP’s digital certificate for the @Remote function is embedded in the MFP/LP during the last

stage of factory assembly.

With the use of SSL communication, symmetric key cryptography ensures that the data being

transferred cannot be leaked to third parties. Security is increased even further by the fact that the

symmetric key used is not a static key, but rather one that is generated every time a new session is

initiated.