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Ricoh C410DN Software User Guide - Page 324

Preventing Information Leaks

UPC - 026649025341

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Security Measures Provided by this Printer Preventing Information Leaks ❖ Guarding Against Unauthorized Copying (Unauthorized Copy Prevention) Using the printer driver, mask and pattern can be embedded in the printed document. ❖ Guarding Against Unauthorized Copying (Data security for copying) Using the printer driver with the data security for the copying function, a document can be printed with an embedded pattern of hidden text. To gray out the copy or stored file of a copy-guarded document when the document is copied or stored , the optional security module is required. ❖ Printing confidential files Using the printer's Locked Print, files can be stored in the printer as confidential files and then print them. Those file can be printed using the printer's control panel and collected on the spot to prevent others from seeing it. ❖ Preventing Data Leaks Due to Unauthorized Transmission You can specify in the address book which users are allowed to send files using the scanner or fax function. You can also limit the direct entry of destinations to prevent files from being sent to destinations not registered in the address book. ❖ Protecting Registered Information in the Address Book This function allows administrator to specify which users have permission to access the data in the address book. Usage of the data in the address book by unregistered users can be prevented. Administrator can also encrypt the data in the address book to protect the data from unauthorized reading. ❖ Managing Log Files Data security can by improved by deleting log files stored in the printer. By transferring the log files, administrator can check the history data and identi- 10 fy unauthorized access. To transfer the log data, the log collection server is required. ❖ Overwriting the Data on the Hard Disk Before disposing of the printer, make sure all data on the hard disk is deleted. Prevent data leakage by automatically deleting transmitted printer jobs from memory. To overwrite the hard disk data, the optional ipp unit is required. 312

Section	Page
Operating Instructions Software Guide	1
Introduction	2
Important	2
Caution:	2
Trademarks	2
Manuals for This Printer	3
Description for the Specified Model	4
How to Read This Manual	5
Symbols	5
TABLE OF CONTENTS	6
1. Preparing for Printing	13
Quick Install	13
Confirming the Connection Method	15
Network Connection	15
Using this printer as the Windows printing port	15
Using as a network printer	17
Local Connection	18
Using the SmartDeviceMonitor Port	19
Installing DeskTopBinder-SmartDeviceMonitor for Client	19
Installing the PCL or RPCS Printer Driver (TCP/IP)	20
Installing the PCL or RPCS Printer Driver (IPP)	21
Installing the PostScript 3 Printer Driver (Windows 95/98/Me - TCP/IP)	23
Installing the PostScript 3 Printer Driver (Windows 95/98/Me - IPP)	24
Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP)	26
Installing the PostScript 3 Printer Driver (Windows 2000 - IPP)	27
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - TCP/IP)	29
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - IPP)	30
Changing the Port Settings for	31
Windows 95/98:	31
Windows 2000/Windows NT 4.0:	31
Windows XP, Windows Server 2003:	32
Using the Standard TCP/IP Port	33
Installing the PCL or RPCS Printer Driver	33
Installing the PostScript 3 Printer Driver (Windows 2000)	34
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)	36
Using the LPR Port	38
Installing the PCL or RPCS Printer Driver	38
Installing the PostScript 3 Printer Driver (Windows 2000)	39
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)	40
Using as the Windows Network Printer	42
Installing the PCL or RPCS Printer Driver	42
Installing the PostScript 3 Printer Driver (Windows 95/98/Me)	43
Installing the PostScript 3 Printer Driver (Windows 2000)	44
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)	45
Using as the NetWare Print Server/Remote Printer	47
When using the PostScript 3 Printer Driver	49
Form Feed	49
Banner Page	49
Printing after Resetting the Printer	50
Installing the Printer Driver Using USB	51
Windows Me - USB	51
Windows 2000 - USB	53
Windows XP, Windows Server 2003 - USB	54
Troubleshooting USB	55
Printing with Parallel Connection	56
Installing the PCL or RPCS Printer Driver	56
Installing the PostScript 3 Printer Driver (Windows 95/98/Me)	57
Installing the PostScript 3 Printer Driver (Windows 2000)	58
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)	59
Printing with Bluetooth Connection	60
Supported Profiles	60
Printing with Bluetooth Connection	60
Configuring Security Mode Settings	62
Printing in the Security Mode	62
If a Message Appears during Installation	63
Making Option Settings for the Printer	64
Conditions for Bidirectional Communication	64
If Bidirectional Communication is Disabled	66
2. Setting Up the Printer Driver	67
PCL - Accessing the Printer Properties	67
Windows 95/98/Me - Accessing the Printer Properties	67
Making Printer Default Settings	67
Making Printer Settings from an Application	67
Windows 2000 - Accessing the Printer Properties	68
Making Printer Default Settings - The Printer Properties	68
Making Printer Default Settings - Printing Preferences	69
Making Printer Settings from an Application	69
Windows XP, Windows Server 2003 - Accessing the Printer Properties	70
Making Printer Default Settings - The Printer Properties	70
Making Printer Default Settings - Printing Preferences	70
Making Printer Settings from an Application	71
Windows NT 4.0 - Accessing the Printer Properties	71
Making Printer Default Settings - The Printer Properties	71
Making Printer Default Settings - Default	72
Making Printer Settings from an Application	72
RPCS - Accessing the Printer Properties	74
Windows 95/98/Me - Accessing the Printer Properties	74
Making Printer Default Settings	74
Making Printer Settings from an Application	75
Windows 2000 - Accessing the Printer Properties	75
Making Printer Default Settings - The Printer Properties	75
Making Printer Default Settings - Printing Preferences	76
Making Printer Settings from an Application	77
Windows XP, Windows Server 2003 - Accessing the Printer Properties	77
Making Printer Default Settings - The Printer Properties	77
Making Printer Default Settings - Printing Preferences	78
Making Printer Settings from an Application	78
Windows NT 4.0 - Accessing the Printer Properties	79
Making Printer Default Settings - The Printer Properties	79
Making Printer Default Settings - Default	80
Making Printer Settings from an Application	80
PostScript 3 - Setting Up for Printing	82
Windows 95/98/Me - Accessing the Printer Properties	82
Making Printer Default Settings	82
Making Printer Settings from an Application	82
Windows 2000 - Accessing the Printer Properties	83
Making Printer Default Settings - The Printer Properties	83
Making Printer Default Settings - Printing Preferences	84
Making Printer Settings from an Application	84
Windows XP, Windows Server 2003 - Accessing the Printer Properties	85
Making Printer Default Settings - The Printer Properties	85
Making Printer Default Settings - Printing Preferences	85
Making Printer Settings from an Application	86
Windows NT 4.0 - Accessing the Printer Properties	86
Making Printer Default Settings - The Printer Properties	86
Making Printer Default Settings - Default	87
Making Printer Settings from an Application	87
Mac OS - Setting Up for Printing	88
Making Paper Settings from an Application	88
Setting up for Printing from an Application	88
3. Other Print Operations	89
Printing a PDF File Directly	89
Printing Method	89
Using DeskTopBinder Lite	89
PDF Direct Print Properties	92
Using Commands	92
Unauthorized Copy Control	93
Using [Data security for copying]	93
Using [Mask type:]	95
Important Notice	96
Using the Print Job Function	97
Using Keys	100
Printing from the Print Job Screen	101
Sample Print	101
Printing a Sample Print File	102
Deleting Sample Print Files	103
Locked Print	104
Printing a Locked Print File	105
Deleting Locked Print Files	106
Hold Print	107
Printing a Hold Print File	108
Deleting Hold Print Files	110
Stored Print	110
Printing a Stored Print File	111
Deleting Stored Print Files	113
Printing from the User ID Screen	115
Printing the Selected Print Job	115
Printing All Print Jobs	116
Form Feed	118
Printing from a Selected Tray	118
Canceling a Print Job	119
Canceling a Print Job	120
Canceling a Print Job Using the Control Panel	120
Windows - Canceling a Print Job from the computer	120
Mac OS - Canceling a Print Job from the computer	121
Checking the Error Log	122
Collate	124
Spool Printing	125
Setting Spool Printing	125
Viewing or Deleting spooled jobs using Web Image Monitor	126
Cover	127
Memory Capacity and Paper Size	128
One-sided printing (600 x 600 dpi)	128
One-sided printing (1200 x 600 dpi)	128
One-sided printing (1200 x 1200 dpi)	128
Duplex printing (600 x 600 dpi)	129
Duplex printing (1200 x 600 dpi)	129
Duplex printing (1200 x 1200 dpi)	129
4. Direct Printing from a Digital Camera (PictBridge)	131
What is PictBridge?	131
PictBridge Printing	132
What Can Be Done on This printer	134
Index Printing	134
Trimming	135
Date and File Name Printing	135
Paper Size	135
Image Print Size	136
Multi-Image-Layout	137
Printing Quality	138
Color Matching	138
Paper type Specification	138
Form Printing	138
Camera Memo Printing	138
Exiting PictBridge	139
When PictBridge Printing Does Not Work	140
Other Reference Information	141
5. Making Printer Settings Using the Control Panel	143
Menu Chart	143
Memory Erase Status	146
Paper Input	147
Changing the Paper Input Menu	147
Auto Tray Select	147
Tray Priority	148
Paper Input menu parameters	148
Maintenance Menu	152
Changing the maintenance menu	152
Auto Delete Temporary Jobs - HD Management	152
Maintenance menu parameters	153
Quality Maintenance	153
General Settings	154
Timer Settings	157
HD Management	157
List/Test Print Menu	159
Printing a Configuration Page	159
Interpreting the configuration page	160
List/Test Print menu parameters	162
System Menu	163
Changing the system menu	163
System menu parameters	164
Print Settings Menu	168
Changing the Print Settings Menu	168
Print Settings menu parameters	168
Security Options Menu	176
Changing the Security Options menu	176
Security Options menu parameters	176
Host Interface Menu	178
Changing the Host Interface menu	178
Host Interface menu parameters	179
Language Menu	184
Changing the language menu	184
Language menu parameters	184
6. Monitoring and Configuring the Printer	185
Using Web Image Monitor	185
Displaying Top Page	187
When user authentication is set	188
Login (using Web Image Monitor)	188
Log Off (using Web Image Monitor)	188
About Menu and Mode	189
Access in the Administrator Mode	190
Displaying Web Image Monitor Help	191
Downloading Help	191
Linking the URL of the Help File to the	191
Using SmartDeviceMonitor for Admin	192
Installing SmartDeviceMonitor for Admin	193
Changing the Network Interface Board Configuration	194
Locking the Menus on the Printer's Control Panel	195
Changing the Paper Type	195
Managing User Information	196
Starting User Management Tool	196
Displaying the Number of Sheets Printed	197
Exporting the information about the number of pages printed	197
Resetting the number of pages printed to 0.	197
Restricting Functions	198
Setting Applicable Functions to New Users	198
Configuring the Energy Saver Mode	199
Setting a Password	199
Checking the Printer Status	200
Changing Names and Comments	201
Viewing and Deleting Spool Print Jobs	202
Using	203
Monitoring Printers	203
Checking the Printer Status	203
When Using IPP with	204
Printer Status Notification by E-Mail	205
Auto E-mail Notification	206
On-demand E-mail Notification	207
Mail authentication	207
Sending On-demand E-mail	208
Remote Maintenance by telnet	211
Using telnet	211
access	212
appletalk	213
autonet	213
bonjour(rendezvous)	214
btconfig	215
devicename	216
dhcp	216
diprint	217
dns	218
domainname	219
help	220
hostname	220
ifconfig	221
info	222
ipp	222
ipv6	223
lpr	223
netware	223
passwd	225
prnlog	225
route	225
set	227
show	229
slp	229
smb	230
snmp	231
sntp	234
spoolsw	234
ssdp	235
ssh	235
status	236
syslog	236
upnp	237
web	237
wiconfig	238
wins	241
SNMP	242
Getting Printer Information over the Network	243
Current Printer Status	243
Printer configuration	249
Understanding the Displayed Information	250
Print Job Information	250
Print Log Information	250
Configuring the Network Interface Board	251
Message List	258
System Log Information	258
7. Using a Printer Server	265
Preparing Printer Server	265
Printing notification via SmartDeviceMonitor for Client	265
Setting the print server	265
Setting a Client	266
Using NetWare	267
Setting Up as a Print Server (NetWare 3.x)	268
Setting Up as a Print Server (NetWare 4.x, 5/5.1, 6/6.5)	269
Using Pure IP in the NetWare 5/5.1 or 6/6.5 Environment	271
Setting Up as a Remote Printer (NetWare 3.x)	273
Setting Up as a Remote Printer (NetWare 4.x, 5/5.1, 6/6.5)	275
8. Special Operations under Windows	279
Printing Files Directly from Windows	279
Setup	279
Using a Host Name Instead of an IPv4 Address	280
When using DNS	280
When setting the IPv4 address of a printer using DHCP	280
In other cases	280
Printing Commands	281
lpr	282
rcp	282
ftp	283
sftp	284
9. Mac OS Configuration	285
Mac OS	285
Installing the PostScript 3 Printer Driver and PPD File	285
Setting Up PPD Files	286
Creating a Desktop Printer Icon	286
Setting Up Options	287
Installing the ColorSync Profiles	287
Installing Adobe Type Manager	288
Installing Screen fonts	289
Changing to EtherTalk	289
Mac OS X	290
Installing the PPD Files	290
Setting Up the PPD File	290
Setting Up Options	291
Using USB Interface	291
Using Bonjour (Rendezvous)	292
Changing to EtherTalk	293
Configuring the Printer	294
Using PostScript 3	295
Job Type	295
Using Sample Print	297
Using Locked Print	299
Using Hold Print	301
Using Stored Print	303
User Code	305
Paper Size	305
Fit to Paper	306
Input Slot	306
Resolution	306
Orientation Override	307
Duplex Printing	307
Color Mode	308
Gradation	308
Color Profile	309
Color Setting	310
Toner Saving/Level Color	310
Collate	311
Paper Type	311
Black Over Print	311
Image Smoothing	312
Separate into CMYK	312
CMYK Simulation Profile	313
Dithering	313
Gray Reproduction	314
Color Matching	314
Printer Utility for Mac	315
Installing Printer Utility for Mac	315
Starting Printer Utility for Mac	316
Mac OS	316
Mac OS X	316
Printer Utility for Mac	317
Downloading PS Fonts	317
Displaying Printer Fonts	317
Deleting Fonts	318
Initializing the Printer Disk	318
Page Setup	318
Printing Font Catalog	319
Printing Font Sample	319
Renaming the Printer	319
Restarting the Printer	320
Downloading PostScript Files	320
Selecting the Zone	321
Displaying the Printer Status	322
Launching the Dialogue Console	322
10. Security Measures Provided by this Printer	323
Using Authentication and Managing Users	323
Preventing Information Leaks	324
Limiting and Controlling Access	325
Enhanced Network Security	326
Configuring SSL Encryption	327
11. Appendix	329
Software and Utilities Included on the CD-ROM	329
Printer Drivers for This Printer	330
SmartDeviceMonitor for Admin	331
DeskTopBinder - SmartDeviceMonitor for Client	332
Cautions to Take When Using in a network	334
Connecting a Dial-up Router to a Network	334
Configuring the router	334
Configuring the printer with NetWare	334
Configuring the printer without NetWare	334
Using DHCP	335
Using AutoNet	336
Configuring the WINS Server	336
Using Web Image Monitor	336
Using telnet	337
Using the Dynamic DNS Function	337
Updating	337
DNS servers targeted for operation	338
DHCP servers targeted for operation	338
Setting the dynamic DNS function	338
Installing Font Manager 2000	339
Using Adobe PageMaker Version 6.0, 6.5, or 7.0	340
When Using Windows Terminal Service/ MetaFrame	341
Operating Environment	341
Supported Printer Drivers	341
Limitations	341
Cautions When Using Bluetooth Interface Unit	343
Copyright Information about Installed Applications	344
expat	344
JPEG LIBRARY	344
NetBSD	345
Authors Name List	346
Samba(Ver 2.2.2-1.1)	347
RSA BSAFE	347

Match case Limit results 1 per page

Security Measures Provided by this Printer

312

Preventing Information Leaks

❖

Guarding Against Unauthorized Copying (Unauthorized Copy Prevention)

Using the printer driver, mask and pattern can be embedded in the printed

document.

❖

Guarding Against Unauthorized Copying (Data security for copying)

Using the printer driver with the data security for the copying function, a doc-

ument can be printed with an embedded pattern of hidden text.

To gray out the copy or stored file of a copy-guarded document when the

document is copied or stored , the optional security module is required.

❖

Printing confidential files

Using the printer’s Locked Print, files can be stored in the printer as confiden-

tial files and then print them. Those file can be printed using the printer’s con-

trol panel and collected on the spot to prevent others from seeing it.

❖

Preventing Data Leaks Due to Unauthorized Transmission

You can specify in the address book which users are allowed to send files us-

ing the scanner or fax function.

You can also limit the direct entry of destinations to prevent files from being

sent to destinations not registered in the address book.

❖

Protecting Registered Information in the Address Book

This function allows administrator to specify which users have permission to

access the data in the address book. Usage of the data in the address book by

unregistered users can be prevented.

Administrator can also encrypt the data in the address book to protect the

data from unauthorized reading.

❖

Managing Log Files

Data security can by improved by deleting log files stored in the printer. By

transferring the log files, administrator can check the history data and identi-

fy unauthorized access.

To transfer the log data, the log collection server is required.

❖

Overwriting the Data on the Hard Disk

Before disposing of the printer, make sure all data on the hard disk is deleted.

Prevent data leakage by automatically deleting transmitted printer jobs from

memory.

To overwrite the hard disk data, the optional ipp unit is required.