Adobe 09972554AD01A12 Accessibility Guide - Page 10

Using the Acrobat XI Pro Accessibility Checker

Determine how easily persons with disabilities can access PDF

documents with the Adobe Acrobat XI Pro Accessibility Checker

°e accessibility checking tools in Adobe Acrobat XI Pro—Accessibility Checker (Full Check) and

the Make Accessible action wizard—can identify many issues in PDF documents that may be in

conflict with Adobe’s interpretations of the accessibility guidelines referenced in the application

and its documentation. °ese tools do not check documents for all accessibility criteria,

including those in such referenced guidelines, and Adobe does not warrant that documents

comply with any specific guidelines or regulations.

°e Make Accessible Action Wizard

°e Make Accessible action wizard walks users through the steps required to make a PDF

accessible. It prompts to address accessibility issues, such as a missing document description

such a document title. It looks for common elements that need further action, such as scanned

text, form fields, tables, and images without alternative text. °is action wizard can be run

on all PDFs except dynamic forms (XFA documents) and portfolios. °e last step of the Make

Accessible action wizard is to run the Acrobat Pro Accessibility Checker (Full Check). For

complete instructions on how to make documents accessible and repair the accessibility tag

structure of a document refer to the document titled “Adobe Acrobat XI Pro Accessibility Repair

Workflow”.

Accessibility Checker (Full Check)

Use the Accessibility Full Check to perform a thorough check for many characteristics of

accessible PDFs, such as the use of alternative text on images, the presence of tags, document

language, and fonts that can be mapped reliably to Unicode text.

From the Accessibility Checker dialog, it is possible to choose which kinds of accessibility issues

to look for. °ere are also options to view and save the results. To run the Accessibility Full

Check, perform the following:

1.

Open the Accessibility Tool pane.

2.

Select View > Tools > Accessibility from the Adobe Acrobat XI Pro menu.

(Refer to

“Figure 1.

Acrobat XI Pro Accessibility Full Check Tool” on

page 8.

)

3.

Select Full Check from the Accessibility tools.

4.

°e Accessibility Checker Options dialog appears (Refer to “Figure 2.

Acrobat XI Pro Accessibility Checker Options Dialog” on page 8).

5.

Set Report Options.

6.

You can save the results as an HTML file or a±ach the report to the

document.

7.

Select a page range if you prefer to perform a check on individual sections

of a document.

8.

Select checking options.

Using the Acrobat XI Pro Accessibility Checker

7

Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility

Section	Page
PDF Accessibility Overview	4
Overview of Portable Document Format (PDF)	4
Determine the Accessibility Path for each PDF Document	4
Start with an Accessible Document	5
Characteristics of Accessible PDF files	5
Adobe Acrobat and Adobe Reader Accessibility Features	7
Accessibility Features of Adobe XI Reader, Adobe XI Standard, and Adobe XI Pro	8
The Acrobat XI Pro Accessibility Guide Series	9
Using the Acrobat XI Pro Accessibility Checker	10
The Make Accessible Action Wizard	10
Accessibility Checker (Full Check)	10
Additional Functional Validation Techniques	26
WCAG 2.0 Mapng to PDF/UA	27
Acrobat XI Pro PDF Accessibility Repair Workflow	33
Step 1: Examine the PDF File	34
Step 2: Add Document Properties and Interactive Features	34
Document Title, Subject, Author, and Keywords	35
Set Security That Permits Accessibility	36
Create Accessible Links	38
Add Bookmarks	39
Set Initial View/Open Options	40
Step 3: Perform OCR on Scanned Document	40
How to Determine if a PDF File is a Scanned Document	40
Perform OCR on a Scanned Document	43
Step 4: Add Form Fields and Set the Tab Order	44
Step 5: Set the Document Language	44
Step 6: Add Tags to the Document	45
Determine if the Document has been Tagged	45
Add Tags to an Untagged Document	52
Step 7: Examine and Repair the Tag Structure	55
Touch Up Reading Order Tool (TURO)	56
Tips for using the Touch Up Reading Order Tool	59
Checking Read Order with the Touch Up Read Order Tool	60
Edit Tags with the Touch Up Reading Order Tool	62
Using the Touch Up Reading Order Tool Table Editor	65
Editng Table Tags	66
Remove or Replace Document Structure Tags using the Touch Up Reading Order Tool	69
Tags Panel	72
Correct Table Tags with the Tags Panel	77
Step 8: Add Alternative Text	79
Add Alternate Text and Supplementary Information to Tags	79
Step 9: Use the Accessibility Checker to Evaluate the PDF File	81
Acrobat XI Pro Accessible Forms and Interactive Documents	83
Types of interactive PDF Form Fields	84
Automatic Field Detection using the Acrobat Form Wizard	84
Creating a Form without the Forms Wizard	86
Forms Editing Mode	87
Selecting a New Form Field to Create	87
Form Field Properties	89
Setting Tooltips for Form Fields	89
Editing or Modifying an Existing Form Field	91
Deleting a Form Field	91
Field Actions	92
Validation and Error Messages	92
Set the Tab Order	92
Provide Instructions and Onscreen Labels	93
Other Accessibility Considerations	93

Adobe 09972554AD01A12 Accessibility Guide - Page 10

Using the Acrobat XI Pro Accessibility Checker, The Make Accessible Action Wizard

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