HTC Touch2 User Manual - Page 114

114 Chapter 7 Working With Calendar and Company Email Setting the reminder time for new appointments By default, Calendar has been set to display a reminder alert when you have new upcoming appointments. You can change the reminder time. 1. Open the Calendar screen. 2. Tap Menu > Tools > Options > Appointments tab. 3. Make sure the Set reminders for new items check box is selected. 4. Set the time when you want the reminder to alert you. 5. Tap OK to return to the Calendar screen. Sending meeting requests You can use Calendar to schedule meetings by sending meeting requests via email. 1. Open the Calendar screen. 2. Choose the email account to use for sending meeting requests. Tap Menu > Tools > Options > Appointments tab, tap the Send meeting requests via box, and then choose to send via your Outlook E-mail, POP3/IMAP4 or Windows Live™ account. 3. Schedule a new appointment, or open an existing one and tap Menu > Edit. 4. Tap Attendees, and then tap Add Required Attendee or Add Optional Attendee and add the contacts whom you want to invite. Note If you're sending the meeting request using your Outlook work account, you can specify if an attendee is required or optional only if the Outlook E-mail account on your phone syncs with Microsoft Exchange Server 2007 or later version. Otherwise, all attendees are designated as required. 4. When you have finished adding attendees, tap Done. 5. Tap OK to send. When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your calendar is updated as well.