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Reconnect the answering machine and rerecord your outgoing

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Chapter 15 ● If you have an answering machine on the same phone line with your HP allin-one, you might have one of the following problems: - Your answering machine might not be set up properly with your HP all-inone. - Your outgoing message might be too long or too loud to allow the HP allin-one to detect fax tones, and the calling fax machine might disconnect. - Your answering machine might hang up too quickly after the outgoing message plays if it does not detect someone trying to record a message, as when a fax is calling. This prevents the HP all-in-one from detecting the fax tones. This problem is most common with digital answering machines. The following actions might help solve these problems: - When you have an answering machine on the same phone line you use for fax calls, try connecting the answering machine directly to the HP allin-one as described in Fax setup. - Make sure your HP all-in-one is set to receive faxes automatically. For information on setting up your HP all-in-one to receive faxes automatically, see Set up the HP all-in-one to receive faxes. - Make sure the Rings to Answer setting is correct. Set your answering machine to answer in 4 rings and your HP all-in-one to answer in the maximum number of rings supported by your device. (The maximum number of rings varies by country/region.) In this setup, the answering machine will answer the call and the HP all-in-one will monitor the line. If the HP all-in-one detects fax tones, the HP all-in-one will receive the fax. If the call is a voice call, the answering machine will record the incoming message. For information on setting the number of rings to answer, see Set the number of rings before answering. - Disconnect the answering machine and then try receiving a fax. If you can receive a fax without the answering machine, the answering machine might be causing the problem. - Reconnect the answering machine and rerecord your outgoing message. Make sure the message is as short as possible (no more than 10 seconds long), and that you speak softly and slowly when recording it. At the end of your outgoing message, record an additional 4 - 5 seconds of silence with no background noise. Try to receive a fax again. Note Some digital answering machines might not retain the recorded silence at the end of your outgoing message. Play back your outgoing message to check. ● If your HP all-in-one shares the same phone line with other types of phone equipment, such as an answering machine, a PC modem, or multi-port switch box, the fax signal level might be reduced. This can cause problems during fax reception. To find out if other equipment is causing a problem, disconnect everything except the HP all-in-one from the phone line, and then try to receive a fax. If you can receive faxes successfully without the other equipment, one or more pieces of the other equipment is causing problems; try adding them back one 138 HP Officejet 6200 series all-in-one

Section	Page
Contents	4
HP all-in-one overview	8
The HP all-in-one at a glance	8
Control panel features	9
Menu Overview	10
Copy Menu	10
Scan To menu	11
Fax Menu	11
Setup Menu	11
Use the HP Image Zone to do more with your HP all-in-one	12
Access the HP Image Zone software (Windows)	12
Open the HP Image Zone software (Macintosh OS X v10.1.5 or later)	13
Open the HP Image Zone window	14
Display the HP Image Zone Dock menu	15
Access the HP Image Zone software (Macintosh OS earlier than X v10.1.5)	16
Find more information	18
Connection information	20
Supported connection types	20
Connect using a USB cable	21
Use Windows printer sharing	21
Use printer sharing (Macintosh OS X)	21
Set up the HP JetDirect 175x	21
Use Webscan	23
Work with photos	24
Transfer photos	24
Transfer photos using a Windows PC	24
Transfer photos using a Macintosh	24
Edit photos	25
Edit photos using a Windows PC	25
Edit photos using a Macintosh	25
Share photos	26
Share photos using a Windows PC	26
Share photos using a Macintosh	26
Print photos	27
Print photos using a Windows PC	27
Print photos using a Macintosh	27
Load originals and load paper	28
Load originals	28
Load an original in the automatic document feeder	28
Load an original on the glass	28
Choose papers for printing and copying	29
Recommended papers	29
Papers to avoid	29
Load paper	30
Load full-size paper	30
Load 10 by 15 cm (4 by 6 inch) photo paper	32
Load postcards or Hagaki cards	33
Load envelopes	33
Load other types of paper	34
Avoid paper jams	35
Use a PictBridge camera	36
To print photos from a PictBridge-compatible camera	36
Use the copy features	38
Set the copy paper size	38
Set the copy paper type	39
Increase copy speed or quality	40
Change default copy settings	40
Make multiple copies of the same original	41
Copy a two-page black-and-white document	41
Make a 10 by 15 cm (4 by 6 inch) borderless copy of a photo	42
Copy a 10 by 15 cm (4 by 6 inch) photo onto a full-size page	42
Resize an original to fit onto letter or A4 paper	43
Resize an original using custom settings	44
Copy a legal-size document onto letter paper	44
Copy a faded original	45
Copy a document that has been faxed several times	45
Enhance light areas of your copy	46
Prepare a color iron-on transfer	46
Stop copying	47
Use the scan features	48
Scan to an application	48
Stop scanning	49
Print from your computer	50
Print from a software application	50
Change the print settings	51
Windows users	51
Macintosh users	52
Stop a print job	52
To stop a print job from the HP all-in-one	52
Fax setup	54
Choose the right fax setup for your home or office	55
Select your fax setup case	56
Case A: Separate fax line (no voice calls received)	58
Case B: Set up your HP all-in-one with DSL	59
Case C: Set up your HP all-in-one with a PBX phone system or an ISDN line	59
Case D: Fax with a distinctive ring service on the same line	60
Case E: Shared voice/fax line	61
Case F: Shared voice/fax line with voice mail	63
Case G: Fax line shared with PC modem (no voice calls received)	64
Case H: Shared voice/fax line with PC modem	65
Set up your HP all-in-one to a computer with one phone port	65
Set up your HP all-in-one to a computer with two phone ports	67
Case I: Shared voice/fax line with answering machine	68
Case J: Shared voice/fax line with PC modem and answering machine	70
Set up your HP all-in-one to a computer with one phone port	70
Set up your HP all-in-one to a computer with two phone ports	72
Case K: Shared voice/fax line with PC modem and voice mail	74
Set up your HP all-in-one to a computer with one phone port	75
Set up your HP all-in-one to a computer with two phone ports	76
Test your fax setup	77
Use the fax features	80
Set up the HP all-in-one to receive faxes	80
Choose the recommended answer mode for your setup	80
Set the answer mode	82
Send a fax	82
Send a basic fax	82
Enable fax confirmation	83
Send a fax manually from a phone	83
Send a fax using redial	84
Send a fax using speed dials	84
Schedule a fax	84
Cancel a scheduled fax	85
Send a fax from memory	85
Send a fax using monitor dialing	85
Receive a fax	86
Set the number of rings before answering	86
Receive a fax manually	86
Poll to receive a fax	87
Set the date and time	88
Set the fax header	88
Enter text and symbols	88
Enter text using the keypad on the control panel	89
Print reports	89
Generate reports automatically	89
Generate reports manually	90
Set up speed dialing	90
Create speed-dial entries	90
Create group speed-dial entries	91
Update speed-dial entries	91
Delete speed-dial entries	92
Change the fax resolution and lighter/darker settings	92
Change the fax resolution	92
Change the lighter/darker setting	93
Set new default settings	93
Set fax options	93
Set the paper size for received faxes	93
Set tone or pulse dialing	94
Adjust the volume	94
Forward faxes to another number	94
Cancel fax forwarding	95
Change the answer ring pattern (distinctive ringing)	95
Redial a busy or unanswered number automatically	96
Set automatic reduction for incoming faxes	96
Set backup fax reception	96
Use error correction mode	97
Set the fax speed	97
Reprint or delete the faxes in memory	98
Fax over the Internet	99
Stop faxing	99
Use HP Instant Share	100
Overview	100
Get started	100
Send images using your HP all-in-one	101
Send images using your computer	102
Send images using the HP Image Zone software (Windows)	102
Send images using the HP Instant Share client application software (Macintosh OS X v10.1.5 and later)	103
Share images using the HP Director (Macintosh OS earlier than X v10.1.5)	104
Order supplies	106
Order paper, transparency film, or other media	106
Order print cartridges	106
Order other supplies	106
Maintain your HP all-in-one	108
Clean the HP all-in-one	108
Clean the glass	108
Clean the lid backing	110
Clean the exterior	110
Print a self-test report	111
Work with print cartridges	112
Handle the print cartridges	112
Replace the print cartridges	112
Use a photo print cartridge	115
Use the print cartridge protector	116
Align the print cartridges	117
Clean the print cartridges	118
Clean the print cartridge contacts	118
Clean the area around the ink nozzles	119
Change the device settings	121
Set the scroll speed	121
Set the prompt delay time	121
Restore the factory defaults	121
Troubleshooting information	122
Before you call HP Support	122
View the Readme file	123
Setup troubleshooting	123
Hardware setup troubleshooting	123
Software installation troubleshooting	128
Uninstall and reinstall the software	131
Fax setup troubleshooting	133
The fax test failed	134
Operational troubleshooting	144
Paper troubleshooting	145
Print cartridge troubleshooting	147
HP Image Zone troubleshooting	147
Device update	148
Device update (Windows)	149
Device update (Macintosh)	149
Get HP support	150
Get support and other information from the Internet	150
HP customer support	150
Access your serial number and service ID	150
Call in North America during warranty	151
Call elsewhere in the world	151
Call in Australia post-warranty	153
Call HP Korea customer support	154
Call HP Japan customer support	154
HP Quick Exchange Service (Japan)	155
Prepare your HP all-in-one for shipment	155
Warranty information	158
Duration of limited warranty	158
Warranty service	158
Warranty upgrades	158
Returning your HP all-in-one for service	158
Hewlett-Packard limited global warranty statement	159
Extent of limited warranty	159
Limitations of warranty	159
Limitations of liability	159
Local law	160
Limited warranty information for EU countries/regions	160
Technical information	162
System requirements	162
Paper specifications	162
Paper-tray capacities	162
Paper sizes	162
Print margin specifications	163
Print specifications	163
Copy specifications	164
Fax specifications	164
Scan specifications	165
Physical specifications	165
Power specifications	165
Environmental specifications	165
Additional specifications	165
Environmental product stewardship program	165
Protecting the environment	165
Ozone production	166
Energy consumption	166
Paper use	166
Plastics	166
Material safety data sheets	166
Recycling program	166
HP inkjet supplies recycling program	166
Regulatory notices	166
Regulatory model identification number	167
Notice to users of the U.S. telephone network: FCC requirements	167
FCC statement	167
Note à l’attention des utilisateurs du réseau téléphonique Canadien/ notice to users of the Canadian ...	168
Notice to users in the European Economic Area	169
Notice to users of the German telephone network	169
Geräuschemission	169
Notice to users in Japan (VCCI-2)	170
Notice to users in Korea	170
Declaration of conformity	170
Declaration of conformity (European Economic Area)	170
HP Officejet 6200 series all-in-one Declaration of conformity	171

Match case Limit results 1 per page

●

If you have an answering machine on the same phone line with your HP all-

in-one, you might have one of the following problems:

–

Your answering machine might not be set up properly with your HP all-in-

one.

–

Your outgoing message might be too long or too loud to allow the HP all-

in-one to detect fax tones, and the calling fax machine might disconnect.

–

Your answering machine might hang up too quickly after the outgoing

message plays if it does not detect someone trying to record a message,

as when a fax is calling. This prevents the HP all-in-one from detecting

the fax tones. This problem is most common with digital answering

machines.

The following actions might help solve these problems:

–

When you have an answering machine on the same phone line you use

for fax calls, try connecting the answering machine directly to the HP all-

in-one as described in

Fax setup

–

Make sure your HP all-in-one is set to receive faxes automatically. For

information on setting up your HP all-in-one to receive faxes

automatically, see

Set up the HP all-in-one to receive faxes

–

Make sure the

Rings to Answer

setting is correct. Set your answering

machine to answer in 4 rings and your HP all-in-one to answer in the

maximum number of rings supported by your device. (The maximum

number of rings varies by country/region.) In this setup, the answering

machine will answer the call and the HP all-in-one will monitor the line. If

the HP all-in-one detects fax tones, the HP all-in-one will receive the fax.

If the call is a voice call, the answering machine will record the incoming

message. For information on setting the number of rings to answer, see

Set the number of rings before answering

–

Disconnect the answering machine and then try receiving a fax. If you

can receive a fax without the answering machine, the answering

machine might be causing the problem.

–

Reconnect the answering machine and rerecord your outgoing

message. Make sure the message is as short as possible (no more than

10 seconds long), and that you speak softly and slowly when recording

it. At the end of your outgoing message, record an additional 4 - 5

seconds of silence with no background noise. Try to receive a fax again.

Note

Some digital answering machines might not retain the recorded

silence at the end of your outgoing message. Play back your outgoing

message to check.

●

If your HP all-in-one shares the same phone line with other types of phone

equipment, such as an answering machine, a PC modem, or multi-port

switch box, the fax signal level might be reduced. This can cause problems

during fax reception.

To find out if other equipment is causing a problem, disconnect everything

except the HP all-in-one from the phone line, and then try to receive a fax. If

you can receive faxes successfully without the other equipment, one or more

pieces of the other equipment is causing problems; try adding them back one

Chapter 15

138

HP Officejet 6200 series all-in-one