HP Color LaserJet Enterprise MFP M776 User Guide - Page 136

Sign in and Permission Policies, Address and Message Field Control

Page 136 highlights

NOTE: ○ Some servers have problems sending or receiving emails that are larger than 5 megabytes (MB). These problems can be prevented by entering a number in Split emails if larger than (MB). ○ In most cases, the default port number does not need to be changed. However, when using the Enable SMTP SSL Protocol option, port 587 must be used. ○ If you are using Google™ Gmail for email service, select the Enable SMTP SSL Protocol check box. Typically, for Gmail, the SMTP address is smtp.gmail.com, port number 465, and the SSL should be enabled. Please refer to online sources to confirm these server settings are current and valid at the time of configuration. 3. On the Server Authentication Requirements dialog, select the option that describes the server's authentication requirements: ○ Server does not require authentication, and then click Next. ○ Server requires authentication: ○ From the drop-down box, select Use credentials of user to connect after Sign In at the control panel, and then click Next. ○ From the drop-down box, select Always use these credentials, enter the Username and Password, and then click Next. NOTE: If using a signed-in user's credentials, set email to require sign-in by the user on the printer control panel. Deny device guest access to email by clearing the check box for email in the Device Guest column in the Sign in and Permission Policies area on the Access Control dialog of the Security tab. The icon in the check box changes from a check mark to a lock. 4. On the Server Usage dialog, choose the printer functions that will send email through this SMTP server, and then click Next. NOTE: If the server requires authentication, a user name and password for sending automatic alerts and reports from the printer will be required. 5. On the Summary and Test dialog, enter a valid email address in the Send a test email to: field, and then click Test. 6. Verify that all of the settings are correct, and then click Finish to complete the outgoing email server setup. 4. In the Address and Message Field Control area, enter a From: setting and any of the other optional settings. 122 Chapter 6 Scan ENWW

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NOTE:
Some servers have problems sending or receiving emails that are larger than 5 megabytes
(MB). These problems can be prevented by entering a number in
Split emails if larger than
(MB).
In most cases, the default port number does not need to be changed. However, when
using the
Enable SMTP SSL Protocol
option, port 587 must be used.
If you are using Google™ Gmail for email service, select the
Enable SMTP SSL Protocol
check box. Typically, for Gmail, the SMTP address is smtp.gmail.com, port number 465,
and the SSL should be enabled.
Please refer to online sources to confirm these server settings are current and valid at the
time of configuration.
3.
On the
Server Authentication Requirements
dialog, select the option that describes the server’s
authentication requirements:
Server does not require authentication
, and then click
Next
.
Server requires authentication
:
From the drop-down box, select
Use credentials of user to connect after Sign In at
the control panel
, and then click
Next
.
From the drop-down box, select
Always use these credentials
, enter the
Username
and
Password
, and then click
Next
.
NOTE:
If using a signed-in user's credentials, set email to require sign-in by the user on the
printer control panel. Deny device guest access to email by clearing the check box for email in
the
Device Guest
column in the
Sign in and Permission Policies
area on the
Access Control
dialog
of the
Security
tab. The icon in the check box changes from a check mark to a lock.
4.
On the
Server Usage
dialog, choose the printer functions that will send email through this SMTP
server, and then click
Next
.
NOTE:
If the server requires authentication, a user name and password for sending automatic
alerts and reports from the printer will be required.
5.
On the
Summary and Test
dialog, enter a valid email address in the
Send a test email to:
field,
and then click
Test
.
6.
Verify that all of the settings are correct, and then click
Finish
to complete the outgoing email
server setup.
4.
In the
Address and Message Field Control
area, enter a
From:
setting and any of the other optional settings.
122
Chapter 6
Scan
ENWW