Ricoh 1180L Operating Instructions - Page 35

Laser Facsimile 6 - Directory Directory Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists. Your machine can store up to 250 speed dials, which includes 32 Group dials and 20 (40)1 one-touch dials. For all 250 Speed dials or group dials you may create, consult, modify or delete contents. You can also print the directory. Furthermore, your machine lets you create and manage your phone directory from your PC Kit. For more information on this feature, refer to chapter PC Features (MFP model only). Creating Speed dial To create Speed dial: 11 - DIRECTORY / NEW CONTACT 1 Press on , enter 11 with the alphanumerical keypad. 2 Enter the NAME of your contact with the alphanumerical keypad (20 characters maximum), confirm with OK. To enter the characters, refer to section Entering Characters Using the Alpanumerical keypad, page 14. 3 Enter the TEL number of your contact with the alphanumerical keypad (30 digits maximum), confirm with OK. 4 Choose the RECORD NO (SPEED DIAL No) from your directory with the alphanumerical keypad or accept the displayed number, and confirm with OK. 5 Select W.ONE-TOUCH if you want to assign a One-Touch button to your speed dial as a shortcut. The first available One-Touch button appears, use or to choose another One-Touch button. Confirm with OK. 6 Select the appropriate transmission RATE to send faxes among the values 2400, 4800, 7200, 9600, 12000, 14400 and 33600 using or . Confirm with OK. The maximum speed can be used if the telephone line is of good quality, meaning appropriate, without echo. Creating Group dial To create group dial: 12 - DIRECTORY / NEW GROUP 1 Press on , enter 12 with the alphanumerical keypad. 2 Enter the GROUP NAME with the alphanumerical keypad (20 characters maximum), confirm with OK. 3 CALLED NUMBER: use or to select from existing records the contacts of your group dial or directly press the One-Touch button associated to the contact and confirm with OK. Repeat this operation for each subscriber you want to add to your group dial. 4 Enter the GROUP NUMBER assigned to your group dial with the alphanumerical keypad or accept the displayed number, and confirm with OK. 5 Select W.ONE-TOUCH if you want to assign a One-Touch button to your group dial as a shortcut. The first available One-Touch button appears, use or to choose another One-Touch button. Confirm with OK. In the directory, the letter G placed Important next to a name identifies a subscribers group. Modifying a record To modify a speed or group dial: 13 - DIRECTORY / MODIFY 1 Press on , enter 13 with the alphanumerical keypad. 2 With or , browse the directory and select the speed or group dial you want to modify by pressing OK. 3 With or , browse the entries of the selected speed or group dial. Press on OK when the entry you want to modify appears on screen. 4 The cursor appears at the end of the line. Press on C to delete characters. 5 Enter the new entry and confirm with OK. 6 Repeat the operations for each line you want to modify. Important If your multifunction machine is connected to a PABX, you may insert a pause for dial tone after the outgoing local prefix dialling. To do so ,"/" should be set after the local prefix by pressing "0" for few seconds. 1. MFP model Deleting a record To delete a speed or group dial: 14 - DIRECTORY / CANCEL 1 Press on , enter 14 with the alphanumerical keypad. 2 With or , browse the directory and select the speed or group dial you want to delete by pressing OK. 3 Press on OK to confirm the deletion. - 32 -