Ricoh 3045 Fax Guide - Page 237

Personal Boxes Personal Boxes You can receive confidential documents to Personal Boxes. Important ❒ Before using this function, set the Personal Box in advance. Reference "Facsimile Features", General Settings Guide Personal Boxes This function lets you set up the machine so that incoming documents addressed to certain users are stored in memory instead of being printed out immediately. 4 Each user must be assigned a SUB Code (Personal Code) that was designated as a Personal Box beforehand. When the other party sends their document, they specify the SUB Code of the receiver. When the document is received, it is stored in the Personal Box with the matching SUB Code. This enables several individuals or departments to share a single fax machine yet be able to differentiate between documents. Furthermore, if you specify a receiver for the Personal Box, instead of being stored in memory, incoming documents with this SUB Code appended are forwarded directly to the destination you specify. You can specify a fax number, e-mail address or IP-Fax destination as the receiver. See "Facsimile Features", General Settings Guide for details about programming receivers. For details about the SUB Code, see "Box Settings" in "Facsimile Features", General Settings Guide. • To be able to receive documents into a Personal Box, you must inform the sender of the SUB Code programmed for that Personal Box and ask them to send the document using SUB Code Transmission with that SUB Code. • When documents have been received into Personal Boxes, the Confidential File indicator lights and the Confidential File Report is printed. • If a receiver is assigned, the delivered document is deleted. • If a receiver is not assigned, you can print the received documents on this machine. 227