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Ricoh 3045 Fax Guide - Page 475

Sending Scan Files by E-mail, Sending Scan Files by Scan to Folder

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TABLE OF CONTENTS Manuals for This Machine i Notice ...1 How to Read This Manual 2 Symbols ...2 About the Scanner Functions 3 Display Panel...4 Confirmation Displays 4 Scanner Features 7 1. Sending Scan Files by E-mail Before Sending Scan Files by E-mail 11 Outline of Sending Scan Files by E-mail 11 Preparation for Sending by E-mail 12 Registering E-mail Addresses in the Address Book 12 E-mail Screen...13 Basic Operation for Sending Scan Files by E-mail 14 Switching to the E-mail Screen 17 Specifying E-mail Destinations 18 Selecting the Destination from the Machine's Address Book 18 Entering an E-mail Address Manually 21 Selecting Destinations by Searching an LDAP Server 22 Registering a Directly-Entered Destination in the Address Book 25 Specifying the E-mail Sender 26 Selecting a Sender from the List 26 Using a Registration Number to Specify a Sender Name 27 Selecting the Sender by Searching the Machine's Address Book 28 Specifying the E-mail Subject 29 Specifying the E-mail Message 30 Selecting a Message from the List 30 Manual Entry of a Message 31 Simultaneous Storage and Sending by E-mail 32 Sending the URL by E-mail 33 2. Sending Scan Files by Scan to Folder Before Sending Files by Scan to Folder 35 Outline of Sending Scan Files by Scan to Folder 35 Preparation for Sending by Scan to Folder 37 Registering Destination Folders in the Address Book 38 Scan to Folder Screen 39 Basic Operations When Using Scan to Folder 40 Switching to the Scan to Folder Screen 42 Specifying Scan to Folder Destinations 43 Selecting the Destination from the Machine's Address Book 43 Sending Files to a Shared Network Folder 46 Sending Files to an FTP Server 50 Sending Files to NetWare server 52 Registering the Path to the Selected Destination in the Address Book 56 iii

Section	Page
FAX Option Type 3045 Facsimile Reference	1
Introduction	2
Important	2
Notes:	2
Caution:	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
NOTICE	11
Important Safety Instructions	14
Caution	14
How to Read This Manual	15
Symbols	15
Names of Major Functions	15
Reading the Display	16
Reading the Display Panel and Using Keys	17
Function List	19
1. Transmission	23
Transmission Modes	23
Switching between Memory Transmission and Immediate Transmission	24
Memory Transmission	25
Sending multiple originals using the exposure glass (Memory Transmission)	28
Parallel Memory Transmission	29
Automatic Redial	30
Batch Transmission	30
Dual Access	31
Simultaneous Broadcast	31
If memory runs out while storing an original	32
Immediate Transmission	32
Sending multiple originals using the exposure glass (Immediate Transmission)	34
Checking the Transmission Settings	35
IP-Fax Functions	36
Terminology	38
Notes on Using IP-Fax	39
Functions Not Available for IP-Fax Transmission	39
Internet Fax Functions	40
Notes on Using Internet Fax	42
Functions Not Available by E-mail Transmission	43
Functions Not Available by E-mail Reception	43
E-mail Subject	44
T.37 Full Mode	45
Placing Originals	46
Setting a Scan Area	48
Auto Detect	49
Regular	50
Area	51
Mixed Original Sizes	52
Acceptable Original Sizes	54
Paper Size and Scanned Area	54
When placing an original on the exposure glass	55
When placing an original into the ADF	56
Original Sizes Difficult to Detect	57
Transmission with Image Rotation	58
Scan Settings	59
Resolution	59
Original Type	61
JBIG Transmission	62
Image Density (Contrast)	62
Mixing Scan Settings for a Multiple Page Original	64
Changing the Line Port	65
Simultaneous Broadcast Using Multiple Line Ports	67
Specifying a Destination	68
Sending Over a Fax Line	68
Entering a pause	69
Entering a tone	70
Sending by IP-Fax	71
Regarding IP-Fax destinations	73
Sending to an E-mail Address	75
Bypassing the SMTP server	78
Using the Address Book to Specify Destinations	80
Switching the titles in the Address Book	81
Specifying Group Destinations	82
Chain Dial	83
Redial	84
Programming Destinations in the Address Book	86
Registering Entered Destinations to the Address Book	88
Searching for a Destination in the Address Book	89
Search by Destination Name	90
Search by Fax Number	92
Search by E-mail Address	94
Search by IP-Fax Destination	96
Search by LDAP Server	97
Search by Registration Number	100
On Hook Dial	101
External Telephone On Hook Dial	102
Manual Dial	103
Advanced Features	104
Setting SUB Codes for Transmission	104
Setting a password	105
Setting SEP Codes for Reception	106
Entering a password	108
Transfer Request	108
With transfer requests set in the System Settings menu	112
Setting multistep transfer	113
Canceling a Transmission	114
Before the Original Is Scanned	114
While the Original Is Being Scanned	114
While the Original Is Being Transmitted	115
Before the Transmission Is Started	117
Confirming a Transmission	119
Checking the Storage Result (Memory Storage Report)	120
2. Other Transmission Features	121
Sending at a Specific Time (Send Later)	121
Sender Settings	123
Priority Transmission	127
Confidential Transmission	129
Polling Transmission	132
Polling Transmission Clear Report	135
Polling Reception	136
Polling Reception Reserve Report	138
Polling Reception Result Report	139
Sub Transmission Mode	140
Book Fax	140
Two-Sided Transmission (Double-Sided Transmission)	142
E-mail Options	145
Entering the subject	145
Entering the text	148
Requesting a reception notice	150
Setting an e-mail destination as a BCC	152
Standard Message Stamp	153
Sending an Auto Document	154
Printing documents stored as Auto Documents	156
Stamp	157
Transmission Options	158
Fax Header Print	159
Label Insertion	160
Reduced Image Transmission	162
Auto Reduce	163
Default ID Transmission	164
3. Reception	167
Types of Reception	167
Immediate Reception	167
Memory Reception	168
Substitute Reception	169
Receiving documents unconditionally	170
Receiving documents according to parameter-specified settings	170
Reception Modes	172
Manual Reception	172
Auto Reception	172
Switching the Reception Mode	173
Receiving Internet Fax Documents	174
Auto E-mail Reception	174
Manual E-mail Reception	175
Received Images	175
Reception Functions	177
Transfer Station	177
Multistep transfer	178
Sending the Transfer Result Report	178
Transfer Result Report	179
Transfer Result Report (transfer request by e-mail)	179
Forwarding Received Documents	180
Routing Received Documents with SUB Code	181
Transferring Received Documents	182
SMTP Reception Using Internet Fax	182
Routing e-mail received via SMTP	183
JBIG Reception	184
Auto Fax Reception Power-Up	185
Printing Options	186
Print Completion Beep	186
Checkered Mark	186
Center Mark	187
Reception Time	187
Two-Sided Printing	188
180-degree rotation printing	189
Multi-Copy Reception	189
Image Rotation	190
Combine Two Originals	191
Page Separation and Length Reduction	192
Reverse Order Printing	193
Page Reduction	193
TSI Print (Transmitting Subscriber Identification Print)	194
If There Is No Paper of the Correct Size	194
Setting priority trays	195
Just size printing	195
Having incoming documents printed on paper from the bypass tray	196
Where Incoming Documents Are Delivered - Output Tray	197
Specifying tray for lines	197
Tray Shift	197
4. Changing/Confirming Communication Information	199
Changing the Settings of Files in Memory	199
Deleting a Destination from a Simultaneous Broadcast	200
Adding a Destination	202
Changing the Transmission Time	204
Changing the SMTP Server Setting	205
Printing a File from Memory	207
Printing a List of Files in Memory (Print TX File List)	209
Resending a File	210
Checking the Transmission Result (TX File Status)	212
Confirming on Display	212
Confirming by Report	213
Confirming by E-mail	214
Confirming by Report and E-mail	215
Communication Result Report (Memory Transmission)	215
Immediate TX Result Report (Immediate Transmission)	216
Communication Failure Report	217
Checking the Reception Result (RX File Status)	218
Confirming on Display	218
Confirming by Report	219
Journal	219
Print Journal	220
Printing the Journal	220
All	221
Print per File No.	222
Print per User	223
Journal	224
Transmitting Journal by E-mail	226
Journal by e-mail	226
Displaying the Memory Status	227
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)	229
Printing Received and Stored Documents	230
Deleting Received and Stored Documents	231
Printing a Confidential Document	232
Confidential File Report	234
Printing a File Received with Memory Lock	235
Personal Boxes	237
Personal Boxes	237
Printing Personal Box Documents	238
Information Boxes	240
Information Boxes	240
Storing Documents in Information Boxes	241
Printing Information Box Documents	243
Deleting Information Box Documents	244
5. Storing a Document	247
Sending a Stored File	247
Storing a Document	248
Programming a user name	250
Setting a file name	251
Setting a password	251
Sending Stored Documents	252
Specifying documents from the File List	255
Specifying documents by User Name	255
Specifying documents by File Name	256
Printing Stored Documents	256
Changing Stored Document Information	258
Changing a user name	259
Changing the file name	260
Changing the password	260
Deleting a Stored Document	261
6. Fax via Computer	263
Sending Fax Documents from Computers	263
Before Use	264
Using the Software	264
LAN-Fax Driver	265
Address Book	265
LAN-Fax Cover Sheet Editor	266
Auto Run program	266
Installing Individual Applications	267
Setting LAN-Fax Driver Properties	268
Setting print properties	268
Making settings for option configuration	269
Basic Transmission	270
Specifying a destination using a destination list	271
Specifying a destination using Address Book	271
Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination	272
Specifying Options	273
To send a fax document at a specific time	273
To print a sender stamp	274
To attach a cover sheet	274
To specify two-sided printing	274
To display preview	274
Saving as files	275
To store the fax document on the Document Server	275
Checking Transmission Using LAN-Fax Driver	276
Confirming Transmission Results by E-mail	276
LAN-Fax Result Report	277
Printing and Saving	278
Editing Address Book	278
Programming new destinations	279
Editing programmed destinations	280
Deleting programmed destinations	280
Using the Machine's Address Book Data in the Destination List of the LAN-Fax	281
Editing Fax Cover Sheets	281
Creating a cover sheet	282
Attaching a created cover sheet	283
Managing Facsimile Functions Using SmartDeviceMonitor for Admin	284
LAN-Fax Operation Messages	284
Viewing Fax Information Using a Web Browser	285
Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor	285
Viewing received fax documents using a Web browser	285
Printing fax information using a Web browser	286
Deleting fax information using a Web browser	287
Programming Destination Information from Web Browser	287
To edit machine properties already programmed	288
To add new receiver	289
Delivering Files Received by Fax	290
7. Appendix	291
Programs	291
Registering and Changing Keystroke Programs	291
Registering a priority function using a program	293
Changing a program name	294
Deleting a Program	295
Using a Program	296
Optional Equipment	297
Expansion Memory (32MB: DIMM)	297
Handset	297
Extra G3 Interface Unit	297
Specifications	298
Specifications Required for the Internet Fax Destination Machines	300
Maximum Values	301
INDEX	303
Printer Reference	313
Introduction	314
Important	314
Notes	314
Caution:	314
Manuals for This Machine	315
TABLE OF CONTENTS	317
Notice	321
How to Read This Manual	322
Symbols	322
Display Panel	323
Initial Display	323
Printer Features Menu	325
Setting Paper on the Bypass Tray	329
Setting the Paper Size Using the Control Panel	331
Setting Custom Size Paper Using the Control Panel	332
Setting Thick Paper or OHP Transparencies Using the Control Panel	333
1. Preparing the Machine	335
Confirming the Connection Method	335
Network Connection	335
Using this Machine as the Windows Printing Port	335
Using as a Network Printer	337
Local Connection	338
Installing the Printer Driver	339
Quick Install	339
Installing the Printer Driver for the Selected Port	341
Using the SmartDeviceMonitor for Client Port	341
Changing the Port Settings for SmartDeviceMonitor for Client	343
Installing the RPCS or PCL Printer Driver (TCP/IP)	345
Installing the RPCS or PCL Printer Driver (IPP)	347
Using the Standard TCP/IP Port	350
Using the LPR Port	352
Using as a Windows Network Printer	354
Using as a NetWare Print Server/Remote Printer	357
Form Feed	359
Banner Page	359
Printing after Resetting the Printer	359
Installing the Printer Driver Using USB	360
Windows Me - USB	360
Windows 2000 - USB	362
Windows XP, Windows Server 2003 - USB	364
Printing with Parallel Connection	366
Printing with Bluetooth Connection	368
Supported Profiles	368
Printing with Bluetooth Connection	369
Configuring Security Mode Settings	370
Printing in the Security Mode	370
Making Option Settings for the Printer	371
Conditions for Bidirectional Communication	371
If Bidirectional Communication Is Disabled	373
Installing Font Manager 2000	374
Using Adobe PageMaker Version 6.0, 6.5, or 7.0	375
2. Setting Up the Printer Driver	377
PCL - Accessing the Printer Properties	377
Windows 95/98/Me - Accessing the Printer Properties	377
Making Printer Default Settings	377
Making Printer Settings from an Application	378
Windows 2000 - Accessing the Printer Properties	379
Making Printer Default Settings - The Printer Properties	379
Making Printer Default Settings - Printing Preferences	379
Making Printer Settings from an Application	380
Windows XP, Windows Server 2003 - Accessing the Printer Properties	381
Making Printer Default Settings - The Printer Properties	381
Making Printer Default Settings - Printing Preferences	381
Making Printer Settings from an Application	382
Windows NT 4.0 - Accessing the Printer Properties	383
Making Printer Default Settings - The Printer Properties	383
Making Printer Default Settings - Default	384
Making Printer Settings from an Application	385
RPCS - Accessing the Printer Properties	386
Windows 95/98/Me - Accessing the Printer Properties	386
Making Printer Default Settings	386
Making Printer Settings from an Application	387
Windows 2000 - Accessing the Printer Properties	388
Making Printer Default Settings - The Printer Properties	388
Making Printer Default Settings - Printing Preferences	389
Making Printer Settings from an Application	389
Windows XP, Windows Server 2003 - Accessing the Printer Properties	390
Making Printer Default Settings - The Printer Properties	390
Making Printer Default Settings - Printing Preferences	391
Making Printer Settings from an Application	391
Windows NT 4.0 - Accessing the Printer Properties	392
Making Printer Default Settings - The Printer Properties	392
Making Printer Default Settings - Default	393
Making Printer Settings from an Application	394
3. Other Print Operations	395
Printing a PDF File Directly	395
Printing Method	395
Using DeskTopBinder Lite	396
PDF Direct Print Properties	399
Using commands	400
Unauthorized Copy Control	401
Using [Data security for copying]	402
Using [Mask type:]	404
Important Notice	406
Using the Print Job Function	407
Selecting the Initial Print Job List	410
Printing from the Print Job Screen	411
Sample Print	411
Printing a Sample Print File	412
Deleting Sample Print Files	414
Locked Print	415
Printing a Locked Print File	416
Deleting Locked Print Files	418
Hold Print	419
Printing a Hold Print File	420
Deleting Hold Print Files	421
Stored Print	422
Printing a Stored Print File	423
Deleting Stored Print Files	425
Printing from the List Per User ID Screen	426
Printing the Selected Print Job	426
Printing All Print Jobs	428
Form Feed	430
Printing from a Selected Tray	430
Canceling a Print Job	431
Canceling a Print Job	432
Canceling a Print Job Using the Control Panel	432
Windows - Canceling a Print Job from the computer	433
Checking the Error Log	434
Spool Printing	436
User Defined Pages	437
Printing with the Finisher	438
Staple	439
Staple Position	439
Stapling Precautions	440
Punch	441
Punch Position	441
Punching Precautions	442
Collate	443
Collate	443
Rotating collate	444
Shift Collate	444
Covers	445
Chaptering	449
No slip sheets	449
Inserting chapter slip sheets	450
Slip Sheet	451
4. Saving and Printing Using the Document Server	453
Accessing the Document Server	453
5. The Functions and Settings of the Machine	455
Mainframe	455
Functions	455
Interface	455
List of the Setting Items	456
Web Image Monitor	456
telnet	459
UNIX	460
Settings that can be used with PostScript 3	461
6. Appendix	463
Specifications	463
Options	464
IEEE 1284 Interface Board Type A	464
IEEE 802.11b Interface Unit Type H	464
Bluetooth Interface Unit Type 3245	465
INDEX	466
Scanner Reference	471
Introduction	472
Important	472
Notes:	472
Caution:	472
Manuals for This Machine	473
TABLE OF CONTENTS	475
Notice	479
How to Read This Manual	480
Symbols	480
About the Scanner Functions	481
Display Panel	482
Confirmation Displays	482
Check Modes	482
Scanned Files Status	483
Scanner Features	485
1. Sending Scan Files by E-mail	489
Before Sending Scan Files by E-mail	489
Outline of Sending Scan Files by E-mail	489
Preparation for Sending by E-mail	490
Registering E-mail Addresses in the Address Book	490
E-mail Screen	491
Basic Operation for Sending Scan Files by E-mail	492
Switching to the E-mail Screen	495
Specifying E-mail Destinations	496
Selecting the Destination from the Machine’s Address Book	496
Selecting a destination from the list	497
Selecting destinations by entering the registration numbers	497
Searching the machine’s address book for the destination and selecting it	498
Entering an E-mail Address Manually	499
Selecting Destinations by Searching an LDAP Server	500
Registering a Directly-Entered Destination in the Address Book	503
Specifying the E-mail Sender	504
Selecting a Sender from the List	504
Using a Registration Number to Specify a Sender Name	505
Selecting the Sender by Searching the Machine’s Address Book	506
Specifying the E-mail Subject	507
Specifying the E-mail Message	508
Selecting a Message from the List	508
Manual Entry of a Message	509
Simultaneous Storage and Sending by E-mail	510
Sending the URL by E-mail	511
2. Sending Scan Files by Scan to Folder	513
Before Sending Files by Scan to Folder	513
Outline of Sending Scan Files by Scan to Folder	513

Match case Limit results 1 per page

iii

TABLE OF CONTENTS

Manuals for This Machine

......................................................................................

Notice

......................................................................................................................

How to Read This Manual

.....................................................................................

Symbols

.....................................................................................................................

About the Scanner Functions

...............................................................................

Display Panel

..........................................................................................................

Confirmation Displays

................................................................................................

Scanner Features

...................................................................................................

1. Sending Scan Files by E-mail

Before Sending Scan Files by E-mail

.................................................................

Outline of Sending Scan Files by E-mail

..................................................................

Preparation for Sending by E-mail

...........................................................................

Registering E-mail Addresses in the Address Book

.................................................

E-mail Screen

...........................................................................................................

Basic Operation for Sending Scan Files by E-mail

...........................................

Switching to the E-mail Screen

..........................................................................

Specifying E-mail Destinations

..........................................................................

Selecting the Destination from the Machine’s Address Book

...................................

Entering an E-mail Address Manually

......................................................................

Selecting Destinations by Searching an LDAP Server

.............................................

Registering a Directly-Entered Destination in the Address Book

.............................

Specifying the E-mail Sender

.............................................................................

Selecting a Sender from the List

..............................................................................

Using a Registration Number to Specify a Sender Name

........................................

Selecting the Sender by Searching the Machine’s Address Book

...........................

Specifying the E-mail Subject

.............................................................................

Specifying the E-mail Message

..........................................................................

Selecting a Message from the List

...........................................................................

Manual Entry of a Message

.....................................................................................

Simultaneous Storage and Sending by E-mail

.................................................

Sending the URL by E-mail

.................................................................................

2. Sending Scan Files by Scan to Folder

Before Sending Files by Scan to Folder

............................................................

Outline of Sending Scan Files by Scan to Folder

.....................................................

Preparation for Sending by Scan to Folder

..............................................................

Registering Destination Folders in the Address Book

..............................................

Scan to Folder Screen

.............................................................................................

Basic Operations When Using Scan to Folder

..................................................

Switching to the Scan to Folder Screen

............................................................

Specifying Scan to Folder Destinations

............................................................

Selecting the Destination from the Machine’s Address Book

...................................

Sending Files to a Shared Network Folder

..............................................................

Sending Files to an FTP Server

...............................................................................

Sending Files to NetWare server

.............................................................................

Registering the Path to the Selected Destination in the Address Book

...................