Ricoh 3245 Fax Reference - Page 204

Administrator Setting ❒ If the facsimile is set to store received documents, document reception can be notified to a specified e-mail address. ❒ Documents saved on the hard disk are categorized as received and stored documents. For details about printing saved documents, see p.34 "Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)". B Press [Facsimile Features]. C Press [Administrator Tools]. D Press [Reception File Setting]. E Select [Print] or [Store], and then press [OK]. ❒ You cannot switch the setting if re- ceived documents have been stored on the hard disk. To switch the setting, print documents stored on the hard disk if necessary, and then delete them. ❒ Received confidential messages are stored in memory. Use the Print Confidential RX File function to print them. Note ❒ To cancel your selection, press [Cancel]. The display returns to that of step D. ❒ With [Store] selected, more memo- ry space will be used as the number of saved documents increase. After memory space becomes insuffi- cient, no more documents are saved on the hard disk. If this hap- pens, the machine will start print- ing and deleting saved documents 9 with the oldest one. ❒ When [Store] is selected, you can select whether or not to send notice of reception to a specific e-mail address. To notify of reception, press [Notify Dest.] and select an e-mail address from the Internet Fax destinations programmed in the address book. Further, you can register a group destination. In ❒ You can store received documents such a case, a maximum of 500 up to a total of approximately 320 parties can be specified in a pages or 2,240 (when the optional group. expansion memory is installed) of A4 size Standard . F Press the {User Tools/Counter} key. ❒ You cannot send received documents. The standby display appears. ❒ You cannot manage documents stored on the Document Server display. A Press the {User Tools/Counter} key. Reception Report e-mail When a received document is stored, this report is sent to the e-mail address set as the destination for notification. 194