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Konica Minolta bizhub C550 bizhub C550 Box Operations User Manual - Page 38

Saving documents, 2.1 Information on saving documents, User authentication

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Saving documents 2 2 Saving documents 2.1 Information on saving documents Keep in mind the following information before saving documents. User authentication This machine can be set so that an account or user name and a password must be entered in order to use the machine. Contact the administrator for details on the account or user name for using the machine. With user authentication (machine authentication) Type in the user name and password, and then touch [Login] or press the [Access] key. With user authentication (external server authentication) Specify the user name, password and authenticating server, and then touch [Login] or press the [Access] key. C550 2-2

Section	Page
Introduction	2
Trademarks and registered trademarks	3
OpenSSL statement	3
NetSNMP License	5
Kerberos	9
Mersenne Twister	10
Contents	12
About this manual	18
Structure of the manual	18
Notation	18
Explanation of manual conventions	19
User’s Guides	21
Printed manuals	21
User’s Guide CD manuals	21
1 Overview of the User Box functions	24
1.1 Available User Box functions	24
Saving documents	24
Using document data	25
Organizing document data	27
1.2 Set-up for User Box functions	29
User box registration	29
1.3 Control panel	30
1.4 Touch panel	33
Screen layout	33
Icons on the touch panel	34
1.5 About External Memory	35
Available External Memory	35
Connecting an external memory	35
2 Saving documents	38
2.1 Information on saving documents	38
User authentication	38
Registering user boxes	40
Naming documents	40
2.2 Authentication and user boxes that can be accessed	42
When user authentication and account track settings are not specified	42
When only user authentication settings are specified	43
When only account track settings are specified	44
When user authentication and account track settings are specified and synchronized	44
When user authentication and account track settings are specified, but not synchronized	46
2.3 Saving copies in user boxes	48
Settings that can be saved and changed	48
Saving copy documents	49
2.4 Saving scans in user boxes	53
Previewing	53
Preview - View Pages - Change Setting	55
Preview - View Status	56
Saving after previewing	56
Using a user box destination	58
Entering destinations directly	60
Saving in User Box mode	63
Saving on external memory from User Box mode	65
2.5 Saving printouts in user boxes	68
Saving data in a user box	69
Saving data in the Secure Print User Box	72
Saving data in the Encrypted PDF User Box	74
2.6 Specifying scan settings	75
Settings that can be specified	75
Original Type	76
Simplex/Duplex	78
Resolution	79
File Type	80
Density	85
Separate Scan	86
Color (Quality Adjustment)	86
Background Adjustment (Quality Adjustment)	88
Sharpness (Quality Adjustment)	90
Frame Erase (Erase)	92
Book Copy (Book Scan)	94
Scan Size (Application)	96
Original Settings	100
2.7 Display and operation of the left panel	103
Job List	103
Job List - Delete	104
Job List - Job Details	104
Settings when saving documents	109
Detail - Check Scan Settings	110
Detail - Check Original Settings	111
Settings when using documents	111
Detail	112
Check Job Settings	112
Check Job Settings - Destination Settings	113
Check Job Settings - E-Mail Settings	113
Preview	114
Preview - Detail	115
Preview - Detail (Print/Combine)	115
Preview - Detail (Send/Bind TX)	116
3 Organizing user box documents	119
3.1 Overview of document organizing	119
Available operations in the File Document screen	119
Checking documents saved in user boxes	120
Description of File Document screen	122
Searching for a user box name	123
3.2 Deleting a document	125
3.3 Changing the document name	127
3.4 Moving a document	129
3.5 Duplicating a document	131
3.6 Checking document details	133
Check the details	134
Preview screen operations	136
4 Printing a user box document	139
4.1 Overview of document printing	139
Available operations in the Use Document screen	139
Checking documents saved in user boxes	140
Description of Use Document screen	142
Searching for a user box name	142
4.2 Printing	143
Available print settings	143
To print a document	144
Changing the number of copies	145
Specifying single-sided/double-sided printing	145
Specifying Finishing settings	146
Adding a binding margin	153
Adding cover pages (Cover Sheet)	156
Adding insertions (Insert Sheet)	161
Inserting chapter title pages (Chapters)	166
Printing the date/time (Date/Time)	170
Printing page numbers (Page Number)	173
Adding preset text or images (Stamp)	178
Adding text and images to prevent copying (Copy Protect)	181
Adding repeated preset text or images (Stamp Repeat)	190
Inserting a header/footer (Header/Footer)	198
4.3 Combined printing	203
Available combined printing parameters	203
To print a document	204
5 Sending a user box document	208
5.1 Overview of document transmissions	208
Available document transmission operations	208
Transmission methods	208
Checking documents saved in user boxes	209
Description of Use Document screen	211
Searching for a user box name	211
To send a document	212
5.2 Specifying the destination	214
Selecting from the address book	214
Selecting from a group destination	215
Searching for a destination	217
Directly specifying an e-mail destination	219
Directly specifying an SMB destination	221
Directly specifying an FTP destination	222
Directly specifying a WebDAV destination	225
Selecting a destination with an Address search	227
5.3 Specifying the transmission settings	230
Settings that can be specified	230
File Type	231
E-Mail Settings (Communication Settings)	235
URL Notification Setting (Communication Settings)	236
E-Mail Encryption (Communication Settings)	237
Digital Signature (Communication Settings)	238
Date/Time (Application)	239
Page Number (Application)	243
Stamp (Application)	247
Header/Footer (Application)	250
Send & Print (Application)	255
5.4 Bind TX	258
Available combined sending parameters	258
To perform a combined transmission	258
5.5 Checking settings before sending	262
Deleting unnecessary destinations	263
6 Printing/sending a system user box document	266
6.1 Overview of system user boxes	266
6.2 Secure Print User Box	267
Available printing parameters	267
To print a document (Mode 1)	268
To print a document (Mode 2)	271
6.3 Annotation User Box	274
Available printing parameters	274
To print a document	275
Available transmission parameters	277
To send a document	279
Changing the text	281
6.4 Encrypted PDF User Box	285
Printing	285
Deleting	287
6.5 ID & Print User Box	290
Printing	291
Deleting	292
6.6 External Memory	294
Available printing parameters	294
File types that can be printed	294
Document Details	295
To print a document	295
To print an encrypted PDF file	297
7 Specifying Utility mode parameters	299
7.1 Settings that can be specified from Utility mode	299
Utility mode parameters	299
PageScope Web Connection	299
7.2 User box permissions	300
Types of users	300
Public user boxes and personal/group user boxes	300
7.3 Displaying settings screens	301
Displaying the Administrator Settings screen	301
7.4 Registering user boxes	303
Registering user boxes	304
Registering annotation user boxes	308
7.5 Maximum Number of User Boxes	315
7.6 User Box Settings	317
Displaying the User Box Settings screen	317
Delete Unused User Box	318
Delete Secure Print Documents	319
Auto Delete Secure Document	320
Encrypted PDF Delete Time	321
ID & Print Delete Time	322
Document Hold Setting	323
External Memory Function Settings	324
7.7 ID & Print Settings	326
7.8 User Box Administrator Setting	328
7.9 HDD Setting	331
Check HDD Capacity	332
Overwrite Temporary Data	333
Overwrite All Data	336
HDD Lock Password	338
HDD Encryption Setting	341
Format HDD	343
8 Appendix	346
8.1 Error message list	346
8.2 Entering text	347
Enlarging the keyboard	349
To type text	350
List of Available Characters	350
8.3 Glossary	351
9 Index	356
9.1 Index	356
A to F	356
G to T	357