Konica Minolta magicolor 4690MF magicolor 4690 Facsimile User Guide
Konica Minolta magicolor 4690MF Manual
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- Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 1
magicolor ® 4690MF Facsimile User's Guide A0FD-9562-00A 1800864-001A - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 2
correct use of the Fax functions, read this User's Guide, and then store it where it can immediately be referred to when necessary. Trademarks KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered trademarks of KONICA MINOLTA HOLDINGS, INC. magicolor and PageScope are trademarks - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 3
Parts 2 Front View 2 Rear View 2 2 Control Panel and Configuration Menu 3 About the Control Panel 4 Fax Mode Screen 7 Main Screen 7 Entering Fax Mode 10 Symbol list 10 Configuration Menu Overview 11 Utility Menu 19 MACHINE SETTING 20 ADMIN. MANAGEMENT 21 DIAL REGISTER 24 FAX TX OPERATION 25 FAX - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 4
Menu 31 Memory Reception 31 Setting Up the Memory RX Mode 32 Turning Off the Memory RX Mode 33 Specifying Forwarding Settings 33 3 Sending Faxes 35 Basic Fax Operation 36 Sending a Fax Using the ADF 36 Sending a Fax Using the Original Glass 38 Adjusting the Image Quality 40 Adjusting the Resolution - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 5
PC-FAX Transmissions 57 Uninstalling the FAX Driver (for Windows) 59 Windows Vista/XP/Server 2003 59 Windows 2000 59 5 Receiving Faxes 61 Receiving Faxes Automatically 62 Receiving Faxes Manually 62 Forwarding Received Faxes 63 Printing Received Faxes 63 What Is the Guaranteed Imageable (Printable - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 6
85 Problems When Sending Faxes 86 Problems When Receiving Faxes 87 Other Problems 88 Error Messages on the Message Window 89 9 Appendix ...91 Technical Specifications 92 Entering Text 94 Key Operation 94 Entering Fax Numbers 94 Entering Names 95 Entering Email Addresses 95 Changing Input Mode 96 - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 7
Introduction - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 8
Automatic document feeder (ADF) 1a-Document guide 1b-Document feed tray 1c-Document output tray 2-Tray 1 (Manual feed tray) 3-Tray 2 4-Control panel 5-Output tray 6-Original glass " The ADF may appear as "document cover" in some status and error messages. 5 4 3 6 1-a 1-b 1-c 2 Rear View 1-TEL - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 9
Control Panel and Configuration Menu - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 10
7 9 11 12 13 14 34 10 15 16 17 18 No. Part Name Description 1 Addressbook Displays the information Fax Manually Using the On Hook Key" on page 52 or "Receiving Faxes Manually" on page 62. 5 Message window Displays settings, menus, and messages. 6 +/, keys For details, refer to "Fax Mode - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 11
No. Part Name 7 */) keys 8 Select key 9 Error indicator 10 Back key 11 Keypad 12 Fax key LED 13 Scan key LED Description Moves left and right through menus, options, or choices. For details, refer to "Specifying Settings in Utility Menu" on page 31. Press to select the setting that is - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 12
during warm-up or if an error has occurred. 17 Start (B&W) key/ Starts a fax or monochrome copy. LED For details, refer to "Basic Fax Operation" on page 36 or "Receiving Faxes Manually" on page 62. 18 Stop/Reset key Returns the settings to their defaults and stops functions. For details, refer - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 13
for ory scanning and fax operations. 3 Fax settings Allows the current settings to be checked and the various settings to be changed. For details, refer to "Fax settings" on page 8. 4 Status Depending on the situation, the machine status or an error message may appear. Fax Mode Screen 7 - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 14
Fax settings 1 2 3 4 5 6 7 8 Press +/, Press +/, Press +/, No. Indication Description 1 Fax quality Indicates the fax quality that is selected. For details on selecting the fax quality, refer to "FAX TX OPERATION" on page 25 and "Adjusting the Image Quality" on page 40. 2 Fax destination - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 15
fax document scanning method (sin- ble-sided faxing gle-sided/double-sided) that is selected. For details on selecting double-sided/single-sided scanning printed by this machine and the results of fax transmissions/receptions as well as to print reports. For details, refer to "Confirmation Mode" - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 16
any mode other than Fax mode. Symbol list Symbol Dialing Description A fax number is being dialed. Ringing The machine is being called. Sending The document is being sent. Receiving A document is being received. Number of scanned document pages Tone Pause The number of scanning document - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 17
Menu Overview The magicolor 4690MF menu accessible from the control panel is structured as shown below. STD/ TEXT QUALITY (ORIGINAL) DENSITY FAX TO TIMER TX MEMORY TX 1-SIDE CANCEL RESERV. UTILITY MACHINE SETTING AUTO PANEL RESET PREHEAT MODE ENERGY SAVE MODE LCD CONTRAST KEY - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 18
PAPER SETUP 12 LAMP WARMUP TIME BUZZER VOLUME INITIAL MODE TONER EMPTY TONER NEAR EMPTY AUTO CONTINUE CALIBRATION TRAY1 PAPER PLAIN PAPER THICK PAPER THICK PAPER2 TRANSPARENCY LABELS LETTERHEAD GLOSSY GLOSSY2 ENVELOPE POSTCARD Configuration Menu Overview - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 19
TRAY2 PAPER ADMIN. MANAGEMENT ADMINISTRATOR NO. REMOTE MONITOR NETWORK SETTING TCP/IP IP ADDR. SETTING DNS CONFIG. DHCP BOOTP ARP/PING HTTP FTP SMB BONJOUR IPP SLP SNMP SPEED/DUPLEX Configuration Menu Overview 13 - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 20
E-MAIL SETTING SMTP SENDER NAME E-MAIL ADDRESS DEFAULT SUBJECT SMTP SERVER ADDR. SMTP PORT NO. SMTP TIMEOUT TEXT INSERT POP BEFORE SMTP DISABLE/ ENABLE POP3 SERVER ADDR. POP3 PORT NO. POP3 TIMEOUT POP3 ACCOUNT SMTP AUTH. POP3 PASSWORD DISABLE/ ENABLE SMTP USER NAME SMTP PASSWORD 14 - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 21
LDAP SETTING DISABLE/ENABLE LDAP SERVER ADDR. LDAP PORT NO. SSL SETTING SEARCH BASE ATTRIBUTE SEARCH METHOD LDAP TIMEOUT MAX.SEARCH RESULTS AUTHENTICATION LDAP ACCOUNT LDAP PASSWORD DOMAIN NAME USB SETTING COMM. SETTING TONE/PULSE LINE MONITOR PSTN/PBX Configuration Menu Overview - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 22
COPY SETTING USER SETTING PTT SETTING DATE&TIME DATE FORMAT PRESET ZOOM USER FAX NUMBER USER NAME AUTO REDIAL NUMBER OF REDIAL INTERVAL SUPPLIES REPLACE TRANSFER BELT FUSER UNIT PAPER PRIORITY QUALITY PRIORITY DENSITY PRIORITY DENSITY LEVEL TRANSFER ROLLER AUTO MANUAL OUTPUT PRIORITY - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 23
DIAL REGISTER FAX TX OPERATION FAX RX OPERATION 4IN1 COPY ORDER DUPLEX COPY FAVORITE SPEED DIAL GROUP DIAL DENSITY LEVEL QUALITY PRIORITY DEFAULT TX HEADER MEMORY RX MODE NO. of RINGS REDUCTION RX RX PRINT RX MODE FORWARD FOOTER SELECT TRAY Configuration Menu Overview 17 - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 24
SCAN SETTING REPORT/ STATUS TOTAL PRINT SUPPLY STATUS TX/RX RESULT REPORT ACTIVITY REPORT TX RESULT REPORT RX RESULT REPORT RESOLUTION IMAGE FORMAT CODING METHOD FILE SIZE QUALITY PRIORITY DENSITY LEVEL TX RESULT REPORT RX RESULT REPORT ACTIVITY REPORT MEMORY DATA LIST MEMORY IMAGE PRINT - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 25
" on page 31. " For details on specifying settings for options in the PAPER SETUP, COPY SETTING, E-MAIL SETTING and SCAN SETTING menus and for some options in the MACHINE SETTING and USER SETTING menus, refer to the Printer/Copier/Scanner User's Guide on the Documentation CD/DVD. " For details on - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 26
copying, and fax printing do not stop when the toner runs out. For details on specifying settings, refer to the Printer/Copier/Scanner User's Guide on the Documentation CD/DVD. Settings ON / OFF Select whether to continue or stop printing if a paper size error occurs during printing. If ON - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 27
administrator access code (default: 000000), and then press the Select key. ADMINISTRATOR NO. REMOTE MONITOR NETWORK SETTING E-MAIL SETTING LDAP SETTING COMM. TONE/ SETTING PULSE LINE MONITOR PSTN/PBX For details on specifying settings, refer to the Printer/Copier/Scanner User's Guide on the - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 28
/ YY/ MM/DD Select the display format for reports and lists. For details on specifying settings, refer to the Printer/Copier/Scanner User's Guide on the Documentation CD/DVD. Enter your fax number. A maximum of 20 characters (consisting of numbers, spaces, + and -) can be entered. The specified - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 29
OF REDIAL INTERVAL TRANSFER BELT FUSER UNIT TRANSFER ROLLER Settings 1-10 (Default: Depends on PTT SETTING) Specify the number of times a redial is attempted if there is no answer, for example, when the line is busy. Settings 1-99 min (Default: Depends on PTT SETTING) Specify the interval between - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 30
with fax numbers, allowing the recipient to be specified easily without the need to manually enter the number using the keypad. A maximum of 220 fax numbers group dial number. A maximum of 50 destinations can be registered with one group. With group dial destinations, a maximum of 20 destinations can - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 31
/PHOTO Select the default scanning resolution (fax document quality). STD/TEXT: Select this setting for documents containing handwriting or for computer printouts. FINE/TEXT: Select this setting for documents containing small print. S-FINE/TEXT: Select this setting for documents containing - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 32
DEFAULT TX HEADER Settings MEMORY TX / DIRECT TX Select the desired method for sending documents. MEMORY TX: With this method, the fax transmission starts after the entire document is scanned and stored in the memory. The total number of pages is automatically printed with the page number in the - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 33
reception or not (OFF). In cases when confidential faxes are being received, the received documents can be stored in memory and printed at a specified time or when memory reception is turned off (this function is set to OFF). A password can be set to specify the starting time or ending time of - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 34
been received. PRINT RX: Printing begins after the first page has been received. Settings AUTO RX / MANUAL RX Select whether the reception mode is set to automatic reception or manual reception. AUTO RX: Automatically begins receiving the fax after the set number of rings. MANUAL RX: Does not - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 35
TRAY Settings TRAY1: DISABLE / ENABLE TRAY2: DISABLE / ENABLE TRAY3: DISABLE / ENABLE Select which paper tray can be used to supply paper when printing received documents or transmission reports. A paper tray that cannot be used for supplying paper can also be specified. " If a lower feeder unit - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 36
the report after a transmission only if an error occurred. OFF: Does not print the report after each transmission, even if an error has occurred. The transmission result report is normally printed after a broadcast transmission. Settings ON / ON(ERROR) / OFF Select whether the report showing the - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 37
. Memory reception can be used with the following settings. Start/end time settings: Not set MEMORY RX MODE function is normally set to ON. To print a fax saved in memory, set MEMORY RX MODE function to OFF. Start/end time settings: Set Memory reception mode begins and ends at the specified time - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 38
key. " For details on selecting a menu, refer to "General Procedure for Specifying Settings in Utility Menu" on page 31. 2 Press the + or , key to select FAX RX OPERATION, and then press the Select key. 3 Check that MEMORY RX MODE is selected, and then press the Select key. 4 Using the + or , keys - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 39
input box appears. " If no password was specified, memory reception mode is canceled. 5 Enter the password, and then press the Select key. Memory reception mode is canceled. " If faxes are saved in memory, printing of the faxes begins. Specifying Forwarding Settings 1 Press the + or , key to - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 40
34 Specifying Settings in Utility Menu - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 41
Sending Faxes - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 42
the ADF) Sending a Fax Using the ADF If the ADF is used, original documents containing multiple pages can be automatically scanned. " Do not load the ADF cover while documents loaded into the ADF are being scanned. 1 Press the Fax key to enter Fax mode. 2 Make sure that there is no document on the - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 43
45. 7 Press the Start key. The document is scanned, and then the fax is sent. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select YES, and then press the Select key. " If the fax could not be sent (for example, because the - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 44
Press the Fax key to enter Fax mode. 2 Remove all documents from the ADF. " If you are using the original glass to scan, do not image quality. " For details on adjusting the document image quality, refer to "Adjust- ing the Image Quality" on page 40. 7 Specify the fax number of the recipient in one - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 45
finished, press the Start key. The document is scanned, and then the fax is sent. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select YES, and then press the Select key. " If the fax could not be sent (for example, because - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 46
returns to the default setting after the document is scanned with a normal transmission or after transmission after manual transmission. The default setting can be changed. This is useful for specifying a frequently used resolution setting as the default. For details, refer to "FAX TX OPERATION" on - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 47
/TEXT, STD/PHOTO, FINE/PHOTO or S-FINE/PHOTO may appear, depending on the setting selected for FAX TX OPERATION function in the UTILITY menu. 2 Press the + or , key to select DENSITY, and then press the Select key. 3 Press the * or ) key to select the scan density, and then press the Select key. The - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 48
pressed while entering the fax number, a 2.5-second pause is added. A pause appears as P in the message window. " If the SETTING, enter "#" to dial the outside line access number automatically. " To erase the entered number, hold down the Back key for about one second, or press the Stop/Reset - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 49
destinations, press the Stop/Reset key. " If the entered speed dial number is not registered with a fax number, the message NOT FAX NO. appears. In addition function of the phone book. 1 Press the Addressbook key four times. 2 Check that LIST is selected, and then press the Select key. The list of - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 50
, refer to "Entering Text" on page 94. " Text up to 10 characters long can be entered. 4 Press the Select key. The number fax to the last number dialed, press the Redial/Pause key to recall the fax number. 1 Press the Redial/Pause key. Check that the desired fax number appears in the message window - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 51
the transmission result report, refer to "Checking the Transmission/Reception Result From the Message Window" and "About the Reports and Lists" on page 81. 1 Position the document to be faxed. 2 If desired, adjust the image quality. " The document image quality can be adjusted. For details, refer - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 52
page 44.) Then, press the Select key. 4 To add a destination, check that ADD is selected, and then press the Select key. Repeat step 3 is scanned, and then the fax is sent. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 53
time. For details on specifying the time, refer to "ADMIN. MANAGEMENT" on page 21. " Timer transmission can be combined with broadcast transmission. 1 Position the document to be faxed. 2 If desired, adjust the image quality. " The document image quality can be adjusted. For details, refer to - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 54
speed dial number is registered with batch transmis- sion settings, the fax will be sent at the time specified for the batch transmission. 6 Press the Start key to begin scanning, and then the machine enters trans- mission standby mode. " If you want to cancel a timer transmission, select CANCEL - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 55
Method The transmission method can be temporarily changed from the default setting. 1 Position the document to be faxed. 2 If desired, adjust the image quality. " The document image quality can be adjusted. For details, refer to "Adjusting the Image Quality" on page 40. 3 Press the + or , key to - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 56
the Start key to begin scanning and sending the fax. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select YES, and then press the Select key. " The transmission method returns to the default setting after the docu- ment is - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 57
the Start key to begin scanning and sending the fax. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select YES, and then press the Select key. Sending a Fax Manually Sending a Fax Manually After Using the Telephone If the - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 58
the Start key to begin scanning and sending the fax. 7 Replace the handset to its cradle. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select YES, and then press the Select key. Sending a Fax Manually Using the On Hook Key - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 59
begin scanning and sending the fax. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. - TIMER TX: Timer transmission (fax) - FORWARD: Forwarding transmission " To check the recipients for the currently displayed broadcast - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 60
or the On hook key, the total number of pages is not shown. " To print the header, specify the transmission source settings with ADMIN. MANAGEMENT/USER SETTING in the UTILITY menu, and then set FAX TX OPERATION/HEADER to ON. For details refer to "FAX TX OPERATION" on page 25. 54 About the - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 61
Faxing From a Computer (PC-FAX) - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 62
computer, instead of the computer document being printed, then loaded to be faxed. " In order to perform a PC-FAX operation, the PC-FAX driver must be installed. For details on installing the driver, refer to the Installation Guide. PC-FAX Settings Common Buttons The buttons described below appear - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 63
/export recipient information Displaying PC-FAX Settings Windows Vista 1 From the Start menu, select Control Panel, and then click Hardware and Sound to select Printers. 2 Right-click the KONICA MINOLTA mc4690MF (FAX) printer icon, and then select Printing Preferences. Windows XP/Server 2003 1 From - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 64
settings for the following. Zoom: Specify the size of the image. X: Specify the horizontal position of the image. Y: Specify the vertical position of the image. - Under Cover Sheet Information, select the information to be printed on the cover page. Subject: A subject can be printed on the fax - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 65
Uninstalling the FAX Driver (for Windows) This section describes how to uninstall the magicolor 4690MF FAX driver, if necessary. Windows Vista/XP/Server 2003 1 From the Start menu, select All Programs, KONICAMINOLTA, magi- color 4690MF, then Fax, and then select Uninstall. 2 When the Uninstall - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 66
60 Uninstalling the FAX Driver (for Windows) - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 67
Receiving Faxes - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 68
function, refer to "Setting Up the Memory RX Mode" on page 32. " This machine does not support polling reception. Receiving Faxes Manually " When the machine is turned off, faxes cannot be received. Therefore, be sure to leave the machine turned on. " To print a received fax, change the paper - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 69
as the forwarding destination. " For details on specifying the forwarding destination, refer to "Specify- ing Forwarding Settings" on page 33. Printing Received Faxes What Is the Guaranteed Imageable (Printable) Area? The printable area on all media sizes is up to 4.2 mm (0.165") from the - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 70
4.2 mm (0.165") from the bottom edge of the fax that is received and printed. The following items in the footer. Item Description This machine's fax num- Shows the fax number specified for this machine ber with ADMIN. MANAGEMENT/USER SETTING in the UTILITY menu. Reception date/time Shows the - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 71
the received document and the document that is actually printed is shown below. The document is printed differently depending on the setting selected for the REDUCTION RX parameter on the FAX RX OPERATION menu. REDUCTION RX: ON " Images are only reduced in the vertical direction. Recording Footer - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 72
pages with 100% 990 - Divide into 4 pages with 100%.... ON Less than 331 1 page with 100% 332 - 355 1 page with (331/image length)% reduction 356 - 654 Divide into 2 pages with 100% 655 - 977 Divide into 3 pages with 100% 978 Divide into 4 pages with 100%.... 66 Printing Received Faxes - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 73
REDUCTION RX: OFF Recording Footer Length of received Printing paper size image [mm] A4 OFF Less than 289 1 page 290 - 570 Divide into 2 pages 571 - 851 Divide into - 680 Divide into 2 pages 681 - 1016 Divide into 3 pages 1017 - Divide into 4 pages or more Printing Received Faxes 67 - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 74
3 pages 978 - Divide into 4 pages or more REDUCTION RX: CUT " If an image does not fit within a page, any part of the image exceeding 24 mm is cut off and printed on the next page. Recording Footer Length of received Printing paper size image [mm] A4 OFF Less than 289 1 page 290 - 313 - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 75
Printing paper size image [mm] Letter OFF Less than 271 1 page 272 - 295 Print 3 pages.... Legal OFF Less than 348 1 page 349 - 372 Print into 1 page. 1-24mm of end is cut. 373 - 688 into 3 pages.... ON Less than 344 1 page 345 - 368 Print into 1 page. 1-24mm of end is cut. 369 - 680 - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 76
3 pages 990 - Divide into 3 pages.... ON Less than 331 1 page 332 - 355 Print into 1 page. 1-24mm of end is cut. 356 -654 Divide into 2 pages 655 - 678 Divide into 2 pages. 1-24mm of end is cut. 679 - 977 Divide into 3 pages 978 - Divide into 3 pages.... 70 Printing Received Faxes - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 77
Registering Recipients - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 78
function so that the fax number can be easily accessed. In addition, this reduces input errors. The following registration methods key. " For details on selecting a menu, refer to "General Procedure for Spec- ifying Settings in Utility Menu" on page 31. 2 Press the + or , key to select DIAL - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 79
Fax mode screen is displayed. Deleting Destinations from the Favorite List A destination registered in the favorite list can be deleted. 1 Press the + or , key to select UTILITY, and then press the Select key. " For details on selecting a menu, refer to "General Procedure for Spec- ifying Settings - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 80
continue pressing the Back key until the Fax mode screen is displayed. Speed Dialing Registering a Speed Dial Destination Frequently specified fax numbers (maximum of 220) can be registered as speed dial destinations. In addition, batch transmission settings can be specified. 1 Press the + or , key - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 81
specified. Continue with step 11. " If a transmission error occurs, select 14.4 or 9.6 for the modem speed. 11 Press the Back key. 12 Press the Select key. The entered information is registered with the speed dial number. " To return to the Fax mode screen, continue pressing the Back key until the - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 82
deleted. 6 If desired, edit the name, fax number, modem speed and batch transmis- sion settings, and then press the Select key. The Fax numbers frequently specified for broadcast transmission can be registered as a group dial destination. A maximum of 50 destinations can be registered together as one - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 83
, refer to "Entering Text" on page 94. 7 Press the Select key again. 8 Check that ADD is selected, and then press the Select key. Repeat steps 6 through 8 until destination. " To return to the Fax mode screen, continue pressing the Back key until the Fax mode screen is displayed. Group Dialing 77 - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 84
key. " For details on selecting a menu, refer to "General Procedure for Spec- ifying Settings in Utility Menu" on page 31. 2 Press the + or , key to select DIAL to select the destination to be deleted, and then press the Stop/Reset key. Check that YES is selected, and then press the Select key. The - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 85
Confirmation Mode - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 86
key. The TOTAL PRINT screen appears. 3 Press the + or , key to scroll through the screen until TOTAL SCAN appears. Check the total number of scans made with faxes. " To return to the Fax mode screen, press the Stop/Reset key. Checking the Transmission/Reception Result From the Message Window The - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 87
, details of the report displayed in the message window can be printed. " To return to the Fax mode screen, press the Select key. About the Reports and Lists Reports on the status of fax transmissions/receptions and the speed dial settings can be printed. The following reports and lists can be - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 88
session number, date received, starting time of reception, number of pages received, time required, mode, and reception result are printed. " The machine can also be set to print this report with each reception, only when an error occurs, or not at all. For details, refer to "REPORT- ING" on page - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 89
33.6 JAN.20.200 6 33.6 JAN.20.200 6 33.6 FEB.12.200 6 14.4 FEB.12.200 6 GROUP DIAL LIST The group dialing settings are printed in numerical order. KEY-NO. NAME GP-01 GROUP-01 NO. 01 02 03 DESTINATION STATION SP-002 AAA TOKYO 098765432 SP-004 NJ OFFICE - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 90
84 About the Reports and Lists - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 91
Troubleshooting - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 92
. " For details on the error messages, refer to "Error Messages on the Message Window" on page 89. For details on troubleshooting procedures for document misfeeds, paper misfeeds, poor print quality, or empty consumables, refer to the Printer/Copier/Scanner User's Guide on the Documentation CD/DVD - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 93
. " For details on the error messages, refer to "Error Messages on the Message Window" on page 89. For details on troubleshooting procedures for document misfeeds, paper misfeeds, poor print quality, or empty toner, refer to the Printer/Copier/Scanner User's Guide on the Documentation CD/DVD - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 94
automatically. Cause Solution The machine is set to Set the machine to autoreceive faxes manually. matic reception. Memory is full. Load paper if it is empty, and then print the faxes stored in memory. The telephone line is incorrectly connected. Check the telephone line connection. If it - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 95
of a problem with the recipient/caller's fax machine. Check Fax Mode A fax error occurred Press the Fax key to check the while an operation was error condition, and take approbeing performed in Copy priate measures. mode or Scan mode. FAX DATA LOST Data stored in the mem- Check the printed lost - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 96
MEMORY RX MODE is set to the size of the data for ON, cancel memory reception the scanned image mode, and print received doc- has exceeded the uments stored in the memory. capacity of the memory. Send the fax manually. While receiving a fax, the size of the data for the scanned image has - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 97
A Appendix - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 98
Compatible lines Compatibility Modem speed Fax transmission speed Coding method Memory for receiving pages) ADF Maximum size: Legalw Width: 140 to 216 mm Length: 148 to 500 mm (500 mm: Fax mode with ADF) Original Glass Maximum size : Legalw Maximum size: Legalw 4 mm (top, bottom, left, right) - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 99
PC-FAX Operating system: Windows 2000 Service Pack 4 Windows Server 2003 Windows XP (32-bit/64-bit) Windows VISTA (32-bit/64-bit) Interface: USB Driver command language: GDI Driver compression: JBIG " For details on other specifications, refer to the Printer/Copier/Scanner User's Guide - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 100
(Registration of USER FAX NO.) * [1] [A] [1] [A] 1 -1 1 -1 2 2 2 2 3 3 3 3 4 4 4 4 5 5 5 5 6 6 6 6 7 7 7 7 8 8 8 8 9 9 9 9 0 (space)0 0 (space)0 # # #* + * To display your fax number, select USER FAX NUMBER in the USER SETTING menu. 94 Entering - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 101
2 ABC2abc 3 DEF3defÐèéêëð 4 GHI4ghiìíîï 5 JKL5jkl€£¢ 6 MNO6mno 7 PQRS7pqrsß$ 8 TUV8tuvùúûü 9 WXYZ9wxyzÞýþ 0 (space)0 # # Entering Email Addresses Keypad Key 1 2 3 4 5 6 7 8 9 0 Available characters [1] [A] 1 .@_-1 2 ABC2abc 3 DEF3def 4 GHI4ghi 5 JKL5jkl - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 102
Each press of the key switches the input mode between numbers and letters. [1...]: Numbers can be typed in. [A...]: Letters can be entered. 8 Press the 4 key seven times. "i" is entered. 9 Press the 2 key seven times. "c" is entered. 10 Press the 3 key six times. "e" is entered. 96 Entering Text - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 103
Correcting Text And Input Precautions To erase all entered text, hold down the Back key. To delete only part of the entered text, use the * or ) key to move the cursor (_) to the character that you want to delete, and then press the Back - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 104
98 Entering Text - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 105
Memory 53 Chain dial 52 Index Changing/deleting Favorite list 73 Group dial 78 Speed dial 75 Confirm 79 Control panel 2 menu 11 Counters 80 Fax printing 80 Total scans 80 D Deleting Memory 53 Density, Adjusting 41 Dialing, direct 42 Direct transmission 49 Document feed tray 2 Document - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 106
RX mode 31 Setting up 32 Turning off 33 Memory transmission 49 Menu Control panel 11 Utility 19 Message window 4 Multiple recipients Broadcast 45 Group dial 46 O On hook key 4 Original glass 2 Sending faxes 38 P Parts 2 PC-FAX 56 Basic transmission 57 Settings 56 Uninstalling 59 PC-FAX Settings - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 107
Registering (manual setting) 74 Specifying recipient 43 Start key 4 Stop/Reset key 4 Symbol, Message window 10 T Timer transmission 47 Transmission method 49 Changing transmission method 49 Direct transmission 49 Memory transmission 49 Transmission result 80, 81 Troubleshooting 85 Error messages 89 - Konica Minolta magicolor 4690MF | magicolor 4690 Facsimile User Guide - Page 108
REPORTING 30 Specifying Settings 31 102 Index
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