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Konica Minolta magicolor 4690MF magicolor 4690 Facsimile User Guide - Page 52

Sending a Fax to Multiple Recipients (Group Dial), Addressbook, Select, Stop/Reset, Start - add address

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Page 52 highlights

- Using the address book: Press the Addressbook key four times, and then use the List function or Search function to search for the desired destination. (For details, refer to "Using the List Function of the Phone Book" on page 43 or "Using the Search Function of the Phone Book" on page 44.) Then, press the Select key. 4 To add a destination, check that ADD is selected, and then press the Select key. Repeat step 3 until all desired destinations are specified. - To finish specifying destinations, select FINISH, and then press the Select key. - To check the specified destinations, select CHECK/EDIT. After check- ing the destinations, press the Back key. - To delete a destination, press the + or , key to select the destination to be deleted after selecting CHECK/EDIT to check the destinations, and then press the Stop/Reset key. When a message appears, requesting confirmation to delete the destination, select YES, and then press the Stop/Reset key to delete the destination. After the destination is deleted, press the Back key. 5 Press the Start key. The document is scanned, and then the fax is sent. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select YES, and then press the Select key. If this is done, all selected recipients are cleared. Sending a Fax to Multiple Recipients (Group Dial) Multiple destinations can be selected with a group dial destination. " Multiple destinations must have been previously registered with a group dial destination. For details, refer to "Registering a Group Dial Destination" on page 76. 1 Press the Addressbook key three times. 2 Use the keypad to type in the group dial number, and then press the Select key. " If a number was incorrectly entered, press the Back key, and then type in the correct number of the group dial destination. " If the entered group dial number is not registered with a fax number, the message NOT FAX NO. appears. In addition, if the entered group dial number is not registered with a recipient, the message NOT REGISTERED! appears. Enter a group dial number registered with a fax number. 46 Specifying Multiple Recipients

Section	Page
Contents	3
Ch.1 Introduction	7
Machine Parts	8
Front View	8
Rear View	8
Ch.2 Control Panel and Configuration Menu	9
About the Control Panel	10
Fax Mode Screen	13
Main Screen	13
Entering Fax Mode	16
Symbol list	16
Configuration Menu Overview	17
Utility Menu	25
MACHINE SETTING	26
ADMIN. MANAGEMENT	27
DIAL REGISTER	30
FAX TX OPERATION	31
FAX RX OPERATION	33
REPORTING	36
Specifying Settings in Utility Menu	37
General Procedure for Specifying Settings in Utility Menu	37
Memory Reception	37
Setting Up the Memory RX Mode	38
Turning Off the Memory RX Mode	39
Specifying Forwarding Settings	39
Ch.3 Sending Faxes	41
Basic Fax Operation	42
Sending a Fax Using the ADF	42
Sending a Fax Using the Original Glass	44
Adjusting the Image Quality	46
Adjusting the Resolution	46
Adjusting the Scan Density	47
Specifying a Recipient	47
Directly Entering a Fax Number	48
Using the Favorite List	48
Using the Speed Dial Function	49
Using the List Function of the Phone Book	49
Using the Search Function of the Phone Book	50
Using the Redial Function	50
Specifying Multiple Recipients	51
Sending a Fax to Multiple Recipients (Broadcast Transmission)	51
Sending a Fax to Multiple Recipients (Group Dial)	52
Sending a Fax at a Specified Time (Timer Transmission)	53
Sending a Batch Transmission	54
Memory Transmission and Direct Transmission	55
Memory Transmission	55
Direct Transmission	55
Changing the Transmission Method	55
Sending a Duplex (Double-Sided) Document Transmission	56
Sending a Fax Manually	57
Sending a Fax Manually After Using the Telephone	57
Sending a Fax Manually Using the On Hook Key	58
Sending a Fax to a Combination of Fax Numbers (Chain Dial)	58
Canceling (Deleting) a Document Queued in Memory for Transmission	59
About the Fax Header	60
Ch.4 Faxing From a Computer (PC-FAX)	61
Sending a Fax Directly From a Computer (PC-FAX)	62
PC-FAX Settings	62
Common Buttons	62
Settings Tab	62
Sender Information Tab	62
Address Book Tab	63
Displaying PC-FAX Settings	63
Windows Vista	63
Windows XP/Server 2003	63
Windows 2000	63
Basic PC-FAX Transmissions	63
Uninstalling the FAX Driver (for Windows)	65
Windows Vista/XP/Server 2003	65
Windows 2000	65
Ch.5 Receiving Faxes	67
Receiving Faxes Automatically	68
Receiving Faxes Manually	68
Forwarding Received Faxes	69
Printing Received Faxes	69
What Is the Guaranteed Imageable (Printable) Area?	69
Adding the Sender’s Information When Printing Faxes	70
Method of printing during reception	71
REDUCTION RX: ON	71
REDUCTION RX: OFF	73
REDUCTION RX: CUT	74
Ch.6 Registering Recipients	77
About the Dial Register Function	78
Favorite List	78
Registering Destinations in the Favorite List	78
Deleting Destinations from the Favorite List	79
Speed Dialing	80
Registering a Speed Dial Destination	80
Changing/Deleting Speed Dial Information	81
Group Dialing	82
Registering a Group Dial Destination	82
Changing/Deleting Group Dial Information	84
Ch.7 Confirmation Mode	85
About the Machine’s Counters	86
Checking the Counter for Fax Printing	86
Checking the Counter for Total Scans	86
Checking the Transmission/Reception Result From the Message Window	86
About the Reports and Lists	87
Printing the Reports and Lists	87
TX RESULT REPORT	87
RX RESULT REPORT	88
ACTIVITY REPORT	88
MEMORY DATA LIST	88
MEMORY IMAGE PRINT	89
FAVORITE LIST	89
SPEED DIAL LIST	89
GROUP DIAL LIST	89
Ch.8 Troubleshooting	91
Problems When Sending Faxes	92
Problems When Receiving Faxes	93
Other Problems	94
Error Messages on the Message Window	95
Appendix	97
Technical Specifications	98
Entering Text	100
Key Operation	100
Entering Fax Numbers	100
Entering Names	101
Entering Email Addresses	101
Changing Input Mode	102
Inputting Example	102
Correcting Text And Input Precautions	103
Index	105
A to D	105
E to P	106

Match case Limit results 1 per page

Specifying Multiple Recipients

–

Using the address book: Press the

Addressbook

key four times, and

then use the List function or Search function to search for the desired

destination. (For details, refer to “Using the List Function of the Phone

Book” on page 43 or “Using the Search Function of the Phone Book”

on page 44.) Then, press the

Select

key.

To add a destination, check that

ADD

is selected, and then press the

Select

key. Repeat step 3 until all desired destinations are specified.

–

To finish specifying destinations, select

FINISH

, and then press the

Select

key.

–

To check the specified destinations, select

CHECK/EDIT

. After check-

ing the destinations, press the

Back

key.

–

To delete a destination, press the

key to select the destination

to be deleted after selecting

CHECK/EDIT

to check the destinations,

and then press the

Stop/Reset

key. When a message appears,

requesting confirmation to delete the destination, select

YES

, and then

press the

Stop/Reset

key to delete the destination. After the destina-

tion is deleted, press the

Back

key.

Press the

Start

key.

The document is scanned, and then the fax is sent.

To stop the transmission, press the

Stop/Reset

key. A message

appears, requesting confirmation to cancel the setting. Select

YES

and then press the

Select

key. If this is done, all selected recipients

are cleared.

Sending a Fax to Multiple Recipients (Group Dial)

Multiple destinations can be selected with a group dial destination.

Multiple destinations must have been previously registered with a

group dial destination. For details, refer to “Registering a Group Dial

Destination” on page 76.

Press the

Addressbook

key three times.

Use the keypad to type in the group dial number, and then press the

Select

key.

If a number was incorrectly entered, press the

Back

key

, and then

type in the correct number of the group dial destination.

If the entered group dial number is not registered with a fax number,

the message

NOT FAX NO.

appears. In addition, if the entered group

dial number is not registered with a recipient, the message

NOT REG-

ISTERED!

appears. Enter a group dial number registered with a fax

number.