Lexmark C540 User's Guide

Lexmark C540 Manual

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  • Lexmark C540 | User's Guide - Page 1
    C54x Series User's Guide www.lexmark.com Machine type(s): 5025 Model(s): 210, 230, 410, 430, 43W, 439, n01, n02, dnw, xd1, xd2, dn1, dn2, gd1, gd2, dw1, dw2, dt1, dt2, gt1, gt2
  • Lexmark C540 | User's Guide - Page 2
    23 Setting up wireless printing...25 Installing the printer on a wired network...29 Minimizing your printer's environmental impact 33 Saving paper and toner...33 Saving energy...35 Recycling...37 Loading paper and specialty media 39 Linking and unlinking trays...39 Setting the paper size and type
  • Lexmark C540 | User's Guide - Page 3
    a print job...62 Understanding printer menus 64 Menus list...64 Supplies menu...64 Paper menu...65 Reports...73 Network/Ports...75 Settings...81 Maintaining the printer 95 Storing supplies...95 Checking the status of supplies...95 Ordering supplies...96 Replacing supplies...98 Cleaning the
  • Lexmark C540 | User's Guide - Page 4
    24x paper jam...124 250 paper jam...124 Troubleshooting 125 Understanding printer messages...125 Solving basic printer problems...131 Solving printing problems...131 Solving option problems...135 Solving paper feed problems...137 Solving print quality problems...138 Solving color quality problems
  • Lexmark C540 | User's Guide - Page 5
    such problems. Remove the power cord from the electrical outlet before inspecting it. Refer service or repairs, other than those described in the user documentation, to a professional service person. CAUTION-SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer
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    SAVE THESE INSTRUCTIONS. Safety information 6
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    's Guide-The User's Guide is available on the Software and Documentation CD. For updates, check our Web site at http://support.lexmark.com. Windows or Mac Help-Open a printer software program or application, and then click Help. Click to view context-sensitive information. Notes: • The Help installs
  • Lexmark C540 | User's Guide - Page 8
    with this printer, or at http://support.lexmark.com. • Rest of the world-See the printed warranty that came with your printer. Selecting a location for the printer When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options
  • Lexmark C540 | User's Guide - Page 9
    1 102 mm (4 in.) 2 508 mm (20 in.) 3 152 mm (6 in.) 4 76 mm (3 in.) 5 254 mm (10 in.) Printer configurations Basic model Note: Your printer model may have come with a 650-sheet duo drawer. Learning about the printer 9
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    250-sheet tray (Tray 1) 3 Manual feeder 4 Printer control panel Fully configured model The following illustration shows a fully configured printer model with a 650-sheet duo drawer and an optional 550-sheet tray: Note: Some printer models may not support the optional 550-sheet tray. Learning about
  • Lexmark C540 | User's Guide - Page 11
    1 Standard 250-sheet tray (Tray 1) 2 650-sheet duo drawer with integrated multipurpose feeder (Tray 2) 3 Optional 550-sheet tray Learning about the printer 11
  • Lexmark C540 | User's Guide - Page 12
    on a menu item. 3 Indicator light 4 Stop/Cancel 5 Navigation buttons Indicates the printer status: • Off-The printer is off. • Blinking green-The printer is warming up, processing data, or printing. • Solid green-The printer is on, but idle. • Blinking red-Operator intervention is needed. Stops
  • Lexmark C540 | User's Guide - Page 13
    unplug any cables going into the printer. You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this section explain how to install the available cards; you can also use them to locate a card for removal. Note: Options are available only for
  • Lexmark C540 | User's Guide - Page 14
    the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the printer, then turn them off as well, and unplug any cables going into the printer. Note: This operation requires a #2 Phillips screwdriver. 1 Remove the
  • Lexmark C540 | User's Guide - Page 15
    appropriate connector. Warning-Potential Damage: System board electrical components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors. 1 Flash memory card connector 2 Memory card connector Additional
  • Lexmark C540 | User's Guide - Page 16
    for an optional memory card. CAUTION-SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other
  • Lexmark C540 | User's Guide - Page 17
    connector until it snaps into place. Make sure each latch fits over the notch located on either side of the memory card. 1 Notch 2 Latch Additional printer setup 17
  • Lexmark C540 | User's Guide - Page 18
    a flash memory card CAUTION-SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices
  • Lexmark C540 | User's Guide - Page 19
    entire length of the connector on the card must touch and be flush against the system board. • Be careful not to damage the connectors. Additional printer setup 19
  • Lexmark C540 | User's Guide - Page 20
    as well, and unplug any cables going into the printer. 1 Unpack the optional 550-sheet tray, and then remove all packing material and the dust cover. 2 Place the tray in the location chosen for the printer. Note: If you are installing both the optional tray and the 650-sheet duo drawer, the optional
  • Lexmark C540 | User's Guide - Page 21
    , and then lower the printer into place. 5 Install the dust covers. Note: Once the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs. For more information, see "Updating available options in the
  • Lexmark C540 | User's Guide - Page 22
    . 1 Ethernet port 2 USB port Verifying printer setup Printing a menu settings page Print menu settings pages to review the current menu settings and to verify if the printer options are installed correctly. Note: If you have not made any menu item settings changes yet, then the menu settings pages
  • Lexmark C540 | User's Guide - Page 23
    print another network setup page. Setting up the printer software Installing printer software A printer driver is software that lets the computer communicate with the printer. The printer software is typically installed during the initial printer setup. For Windows users 1 Close all open software
  • Lexmark C540 | User's Guide - Page 24
    system. 4 Download the driver and install the printer software. Updating available options in the printer driver Once the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs. For Windows users
  • Lexmark C540 | User's Guide - Page 25
    more information on configuring 802.1X security, see the Networking Guide on the Software and Documentation CD. Installing the printer on a wireless network (Windows) Before you install the printer on a wireless network, make sure that: • Your wireless network is set up and working properly. • The
  • Lexmark C540 | User's Guide - Page 26
    Next. 6 Click Wireless Network Attach. 7 Temporarily connect a USB cable between the computer on the wireless network and the printer. Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable so you can print wirelessly. Additional printer setup 26
  • Lexmark C540 | User's Guide - Page 27
    8 Follow the instructions on the computer screen to complete the software installation. Note: Basic is the recommended path to choose. Choose Advanced only if you want to customize your installation. 9 To allow other computers on the wireless network to use the wireless printer, follow steps 2
  • Lexmark C540 | User's Guide - Page 28
    to use the printer wirelessly To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file and create a printer in the Printer Setup Utility or Print Center. 1 Install a PPD file on the computer: a Insert the Software and Documentation CD
  • Lexmark C540 | User's Guide - Page 29
    . 2 Double-click the Utilities folder. 3 Locate and double-click Printer Setup Utility or Print Center. 4 From the Printer List, choose Add. 5 Select the printer from the list. 6 Click Add. b For AppleTalk printing: In Mac OS X version 10.5 1 From the Apple menu, choose System Preferences
  • Lexmark C540 | User's Guide - Page 30
    9 Follow the instructions on the computer screen to complete the installation. For Macintosh users 1 Allow the network DHCP server to assign an IP address to the printer. 2 Print the network setup page from the printer. For information on printing a network setup page, see "Printing a network setup
  • Lexmark C540 | User's Guide - Page 31
    and then click OK. All the necessary software is installed on the computer. 9 Click Restart when installation is complete. b Add the printer: • For IP printing: In Mac OS X version 10.5 or later 1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Click +. 4 Click IP. 5 Type the
  • Lexmark C540 | User's Guide - Page 32
    9 Select the printer from the list. 10 Click Add. Note: If the printer doesn't show up in the list, you may need to add it using the IP address. Contact your system support person for assistance. Additional printer setup 32
  • Lexmark C540 | User's Guide - Page 33
    company, Lexmark supports the use of recycled paper produced specifically for use in laser (electrophotographic) printers. While no blanket statement can be made that all recycled paper will feed well, Lexmark consistently tests papers that represent recycled cut size copier papers available on
  • Lexmark C540 | User's Guide - Page 34
    Lexmark, visit www.lexmark.com. General sustainability-related information can be found at the Environmental Sustainability link. Conserving supplies There are a number of ways you can reduce the amount of paper and toner you use when printing. You can: Use both sides of the paper If your printer
  • Lexmark C540 | User's Guide - Page 35
    you can select from the Print dialog or the Lexmark Toolbar, to see how the document will look before you print it. • Print one copy of the document to check its content and format for accuracy. Avoid paper jams Carefully select and load paper to avoid paper jams. For more information, see "Avoiding
  • Lexmark C540 | User's Guide - Page 36
    Note: See the table for the multiple settings that change when you select a Quiet Mode setting. Choose To On Reduce printer noise. • You may notice a reduction in processing speed. • Printer engine motors do not start until a job is ready to print. You may notice a short delay before the first
  • Lexmark C540 | User's Guide - Page 37
    Boxes used to return the cartridges are also recycled. To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and use the pre-paid shipping label. You can also: 1 Visit our Web site at www.lexmark.com/recycle. 2 From the Toner Cartridges
  • Lexmark C540 | User's Guide - Page 38
    3 Follow the instructions on the computer screen. Minimizing your printer's environmental impact 38
  • Lexmark C540 | User's Guide - Page 39
    size to change the Paper Size setting for a tray. Paper Size settings are not automatic; they must be set manually from the Paper Size menu. Warning-Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper loaded in the tray. The temperature of the fuser
  • Lexmark C540 | User's Guide - Page 40
    press . Submitting changes appears, followed by Type. Configuring Universal paper settings The Universal Paper Size is a user-defined setting that lets you print on paper sizes that are not preset in the printer menus. Set the Paper Size for the specified tray to Universal when the size you want is
  • Lexmark C540 | User's Guide - Page 41
    sheet tray support the same paper sizes and types and are loaded in the same way. Note: The optional 550-sheet tray is not available for all printer models. 1 Pull the tray out. Note: Do not remove trays while a job prints or while Busy appears on the display. Doing so may cause a jam. Loading paper
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    than A4 or letter size, push the green tab at the back of the tray to extend it. 4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the edges on a level surface. 5 Load the paper stack with the recommended print side faceup. Loading
  • Lexmark C540 | User's Guide - Page 43
    page. 7 Insert the tray. 8 If a different type or size of paper was loaded than the type or size previously loaded in the tray, change the Paper Type or Paper Size setting for the tray from the printer control panel. Note: Mixing paper sizes or types in a tray may lead to jams. Loading the 650-sheet
  • Lexmark C540 | User's Guide - Page 44
    not fold or crease the paper. Straighten the edges on a level surface. • Hold transparencies by the edges and fan them. Straighten the edges on a level surface. Note: Avoid touching the print side of transparencies. Be careful not to scratch them. • Flex a stack of envelopes back and forth to loosen
  • Lexmark C540 | User's Guide - Page 45
    with stamps, clasps, snaps, windows, coated linings, or self-stick adhesives. These envelopes may severely damage the printer. Notes: • Do not load or close the multipurpose feeder while a job is printing. • Load only one size and type of paper at a time. 6 Make sure the paper is as far into the
  • Lexmark C540 | User's Guide - Page 46
    envelopes with the flap side down and with the stamp area as shown. 2 Feed paper into the manual feeder only to the point where its leading edge can contact the paper guides. Note: To achieve the best possible print quality, use only high-quality media designed for laser printers. 3 Adjust the paper
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    Loading paper and specialty media 47
  • Lexmark C540 | User's Guide - Page 48
    and Label Guide available at http://support.lexmark.com. Paper guidelines Paper characteristics The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock. Weight The printer can automatically feed paper weights from
  • Lexmark C540 | User's Guide - Page 49
    fewer paper feeding problems and better print quality. Paper containing fibers such as cotton possesses characteristics that can negatively affect paper handling. Selecting paper Using appropriate paper prevents jams and helps ensure trouble-free printing. To help avoid jams and poor print quality
  • Lexmark C540 | User's Guide - Page 50
    sources and the sizes, types, and weights of print media they support. Note: For an unlisted paper size, select the closest larger listed size. Paper sizes supported by the printer Notes: • Your printer model may have a 650-sheet duo drawer, which consists of a 550-sheet tray and an integrated
  • Lexmark C540 | User's Guide - Page 51
    mm (8.5 x 14 in.) unless the size is specified by the software program. Paper types supported by the printer Notes: • Your printer model may have a 650-sheet duo drawer, which consists of a 550-sheet tray and an integrated 100-sheet multipurpose feeder. The 550-sheet tray part of the 650-sheet duo
  • Lexmark C540 | User's Guide - Page 52
    tray tray feeder Manual feeder Paper Card stock Transparencies* X Envelopes X X Paper labels * Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the standard tray, the manual feeder, and the multipurpose feeder. Paper types and weights supported by the printer
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    , envelopes, or labels. 3 For 60 to 176 g/m2 (16 to 47 lb bond) paper, we recommend grain long fibers. 4 Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the 250-sheet tray, manual feeder, and multipurpose feeder. 5 The pressure sensitive area must enter the printer first
  • Lexmark C540 | User's Guide - Page 54
    multipurpose feeder supports different paper sizes, types, and weights. • The optional 550-sheet tray is not available for all printer models. Paper type 250-sheet tray Optional 550-sheet tray Paper 250 sheets1 550 sheets1 Labels 1002 2002 Transparencies 50 X Envelopes X X Other
  • Lexmark C540 | User's Guide - Page 55
    Printing Printing a document Printing a document 1 Load paper into a tray or feeder. 2 From the printer control panel Paper menu, set the Paper Size/Type to match the loaded paper. 3 Send the print job: For Windows users a With a document open, click File ª Print. b Click Properties, Preferences,
  • Lexmark C540 | User's Guide - Page 56
    on speciality medias may be found in the Cardstock and Label Guide available on http://support.lexmark.com. Tips on using letterhead Page orientation is important when printing on letterhead. Use the following table to determine which direction to load the letterhead: Source or process • Standard
  • Lexmark C540 | User's Guide - Page 57
    Paper menu using a local utility. • To prevent print quality problems, avoid getting fingerprints on the transparencies. • Before loading transparencies, fan the stack to prevent sheets from sticking together. • We recommend Lexmark part number 70X7240 for letter-size transparencies and Lexmark part
  • Lexmark C540 | User's Guide - Page 58
    for use before buying large quantities. When printing on envelopes: • Feed envelopes from the manual feeder or optional multipurpose feeder. • Set the Paper Type to Envelope, and select the envelope size. • Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor
  • Lexmark C540 | User's Guide - Page 59
    printer control panel: 1 Set the Paper Type to Card Stock. 2 Set the Paper Weight to Card Stock Weight. 3 Set the Card Stock Weight to Normal or Heavy. • Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or other paper handling problems
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    . Insert a flash drive to print supported file types. Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, and .dcx. Many flash drives are tested and approved for use with the printer. For more information, visit the Lexmark Web site at www.lexmark.com. Notes: • Hi
  • Lexmark C540 | User's Guide - Page 61
    the camera documentation. • If the PictBridge connection is successful, then a confirmation message appears on the printer display. 3 Follow the instructions on the camera to select and print photos. Note: If the printer is turned off while the camera is connected, then you must disconnect and then
  • Lexmark C540 | User's Guide - Page 62
    Canceling appears, followed by Ready. Canceling a print job from the computer For Windows users 1 Open the printers folder: a Click , or click Start and then click Run. b In the Start Search or Run box, type control printers. c Press Enter, or click OK. The printers folder opens. 2 Double-click the
  • Lexmark C540 | User's Guide - Page 63
    job to cancel. 3 From the keyboard, press Delete. For Macintosh users In Mac OS X version 10.5 or later: 1 From the Apple menu, choose System Preferences. 2 Click Print & Fax, and then double-click the printer icon. 3 From the printer window, select the job to cancel. 4 From the icon bar at the top
  • Lexmark C540 | User's Guide - Page 64
    , and print quality problems may result. Invalid Replace Missing or Defective OK Unsupported Imaging Kit OK Replace Black Imaging Kit Replace Color Imaging Kit Defective Shows the status of the imaging kit Waste Toner Box Near Full Replace Missing OK Shows the status of the waste toner box
  • Lexmark C540 | User's Guide - Page 65
    the same size and type of paper are in two trays and the Paper Size and Paper Type settings match, the trays are automatically linked. When one tray is empty, the job prints using the linked tray. Note: Only installed trays, drawers, and feeders are listed in this menu. Understanding printer menus
  • Lexmark C540 | User's Guide - Page 66
    • Letter is the US factory default setting. A4 is the international factory default setting. • The multipurpose feeder does not automatically sense paper size. The paper size value must be set. Note: Only installed trays, drawers, and feeders are listed in this menu. Understanding printer menus 66
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    Letterhead Colored Paper Labels Bond Preprinted Light Paper Heavy Paper Rough/Cotton Custom Type Specifies the type of paper being manually loaded Note: Plain Paper is the factory default setting. Note: Only installed trays, drawers, and feeders are listed in this menu. Understanding printer
  • Lexmark C540 | User's Guide - Page 68
    international factory default setting. Manual Envelope Type Envelope Custom Type Specifies the type of envelope being manually loaded Note: Envelope is the factory default setting. Note: Only installed trays, drawers, and feeders are listed in this menu. Paper Texture menu Menu item Plain
  • Lexmark C540 | User's Guide - Page 69
    Rough Smooth Normal Envelope Texture Normal Smooth Rough Letterhead Texture Normal Smooth Rough Preprinted Texture Normal Smooth Rough Colored Texture Normal Smooth Rough Light Paper Normal Smooth Rough Heavy Paper Normal Smooth Rough Rough/Cotton Paper Rough Custom Paper Normal Smooth Rough
  • Lexmark C540 | User's Guide - Page 70
    , Preprinted Weight, or Colored Weight Normal Light Heavy Transparency Weight Normal Light Heavy Recycled Weight Normal Light Heavy Labels Weight Normal Light Heavy Envelope Weight Normal Light Heavy Card Stock Weight Normal Light Heavy Light Paper Weight Light Heavy Paper Weight Heavy Definition
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    specify Light Paper as the paper type Note: Off is the factory default setting. Note: Duplex sets the printer default to 2-sided printing for every print job unless 1-sided printing is selected from Print Properties (in Windows) or the Print dialog (in Macintosh). Understanding printer menus 71
  • Lexmark C540 | User's Guide - Page 72
    the printer default to 2-sided printing for every print job unless 1-sided printing is selected from Print Properties (in Windows) or the Print dialog (in Macintosh). Custom Types menu Menu item Custom Type Paper Card Stock Transparency Glossy Labels Envelope Rough/Cotton Recycled Paper Card
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    menu Menu item Menu Settings Page Description Prints a report containing information about paper loaded into trays, installed memory, the total page count, alarms, timeouts, the printer control panel language, the TCP/IP address, the status of supplies, the status of the network connection, and
  • Lexmark C540 | User's Guide - Page 74
    Print Defects Description Prints a diagnostic list of problems Notes: • The page prints when this item is selected. • The list should be printed on letter- or A4-size paper. Asset Report menu Menu item Asset Report Description Prints a report containing asset information including the printer
  • Lexmark C540 | User's Guide - Page 75
    the print server Notes: • Auto is the factory default setting. • This menu item appears only if an optional network card is installed. Network Changing this setting from the printer control panel and then exiting the menus causes the printer to restart. The menu selection is updated. Sets the size
  • Lexmark C540 | User's Guide - Page 76
    Menu item Mac Binary PS Auto On Off Network Setup Reports Network Card TCP/IP IPv6 Wireless AppleTalk Description Sets the printer to process Macintosh binary PostScript print jobs Notes: • Auto is the factory default setting. • The Off setting filters print jobs using the standard protocol. • The
  • Lexmark C540 | User's Guide - Page 77
    menu Note: This menu is available only for network models or printers attached to print servers. This menu is available from the Network/Ports menu: Network This can be changed only from the Embedded Web Server. Lets you view or change the current TCP/IP Address Note: Manually setting the IP address
  • Lexmark C540 | User's Guide - Page 78
    following menu items to view or configure the wireless internal print server settings. Note: This menu is available only for network models or printers attached to print servers when an optional wireless internal print server is installed in the printer. This menu is available from the Network/Ports
  • Lexmark C540 | User's Guide - Page 79
    AppleTalk support Note: Yes is the factory default setting. Shows the assigned AppleTalk name Note: The name can be changed only On Off Description Sets the printer to automatically switch to PCL emulation when a print job requires it, regardless of the default printer language Notes: • On
  • Lexmark C540 | User's Guide - Page 80
    updated. Sets the size of the USB input buffer Notes: • Auto is the factory default setting. • Changing this setting from the printer control panel and then exiting the menus causes the printer to restart. The menu selection is updated. Sets the printer to process Macintosh binary PostScript print
  • Lexmark C540 | User's Guide - Page 81
    default setting. Off resets the printer to its factory default settings. • The Energy setting minimizes the power used by the printer. Performance may be affected, but print quality is not. • Energy/Paper minimizes the use of power and of paper and specialty media. • Paper minimizes the amount of
  • Lexmark C540 | User's Guide - Page 82
    Alarm Timeouts Power Saver 1-240 min Timeouts Screen Timeout 15-300 sec Timeouts Print Timeout Disabled 1-255 sec Timeouts Wait Timeout Disabled 15-65535 sec Print Recovery Auto Continue Disabled 5-255 sec Description Instructs the printer to run the setup wizard Notes: • Yes is the factory default
  • Lexmark C540 | User's Guide - Page 83
    prevent a software program from sending print jobs that use another printer language. Sets the logical and physical printable area Note: Normal is the factory default setting. When attempting to print data in the non-printable area defined by the Normal setting, the printer clips the image at the
  • Lexmark C540 | User's Guide - Page 84
    is the factory default setting. Off sets the printer to retain the downloads only until memory is needed. Downloads are deleted in order to process print jobs. • The On setting retains the downloads during language changes and printer resets. If the printer runs out of memory, 38 Memory Full appears
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    tray) is the factory default setting. • From the Paper menu, Configure MP must be set to Cassette in order for Multi-Purpose Feeder to appear as a menu setting. Specifies that multiple-page images be printed on one side of a sheet of paper Notes: • Off is the factory default setting. • The number
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    Solid Quality menu Menu item Color Correction Auto Off Manual Print Resolution 4800 CQ 1200 dpi Toner Darkness 1-5 Enhance Fine Lines Off On Description Specifies the orientation of a multiple-page sheet Note: Auto is the factory default setting. The printer chooses between portrait and landscape
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    consist of a series of colored boxes along with the RGB or CMYK combination that creates the color observed. These pages can be used to help decide which combinations to use to get the desired printed output. • From a browser window, type the IP address of the printer to access a complete list
  • Lexmark C540 | User's Guide - Page 88
    Menu item Manual Color RGB Image RGB Text RGB Graphics Manual Color CMYK Image CMYK Text CMYK Graphics Color Adjust Description Customizes the RGB color conversions Available selections for each setting are: Vivid sRGB Display Display-True Black sRGB Vivid Off Notes: • sRGB Display is the factory
  • Lexmark C540 | User's Guide - Page 89
    , and black toner on a page. The estimate is printed on a separator page. Note: Off is the factory default setting. PDF menu Note: Certain options are not available on selected printer models. Menu item Scale to Fit No Yes Description Scales page content to fit the selected paper size Note: No
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    Menu item Annotations Do Not Print Print PostScript menu Menu item Print PS Error Off On Font Priority Resident Flash Image Smoothing Off On PCL Emul menu Menu item Font Source Resident Download Flash All Description Prints annotations in a PDF Note: Do Not Print is the factory default setting.
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    the number of lines that print on each page Notes: • 60 is the US factory default setting. 64 is the international factory default setting. • The printer sets the amount of space between each line based on the Lines per Page, Paper Size, and Orientation settings. Select the desired Paper Size and
  • Lexmark C540 | User's Guide - Page 92
    PCL Emulation Settings Auto LF after CR Off On Tray Renumber Assign MP Feeder Assign Tray Assign Manual Paper Assign Man Env Tray Renumber View Factory Def Tray Renumber Restore Defaults Yes No Description Sets the printer to print on A4-size paper Notes: • 198 mm is the factory default setting
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    selected paper size Notes: • Best Fit is the factory default setting. • When Auto Fit is set to On, Scaling is automatically set to Best Fit. Sets the image orientation Note: Portrait is the factory default setting. PictBridge menu Note: Certain options are not available on select printer models
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    9 Up 12 Up 16 Up Index Print Quality Normal Draft Fine Paper Source Manual Paper MP Feeder Tray Description Determines the maximum number of images that can be printed on one side of the paper Notes: • Auto is the factory default setting. • If both the printer and the PictBridge-enabled digital
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    , certain tasks are required to maintain optimum print quality. Storing supplies Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing until you are ready to use them. Do not expose supplies to: • Direct sunlight • Temperatures above 35
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    Web Site at www.lexmark.com or contact the place where you purchased the printer. Note: All life estimates for printer supplies assume printing on letter- or A4-size plain paper. Ordering toner cartridges When 88 Cyan Cartridge Low, 88 Magenta Cartridge Low, 88 Yellow Cartridge Low, or 88 Black
  • Lexmark C540 | User's Guide - Page 97
    a replacement imaging kit. Part name Black and Color Imaging Kit Black Imaging Kit Photoconductor Unit Black Developer Unit Cyan Developer Unit Magenta Developer Unit Yellow Developer Unit Part number C540X71G C540X74G C540X35G C540X31G C540X32G C540X33G C540X34G C540, C543, C544 Not Supported
  • Lexmark C540 | User's Guide - Page 98
    waste toner box. The waste toner box must be replaced when 82 Replace Waste Toner appears. Part name Waste toner bottle Part number C540X75G Replacing supplies Replacing the waste toner box Replace the waste toner box when 82 Replace waste toner appears. The printer will not continue printing
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    waste toner box. 2 Grasp the front door at the sides, and then pull it toward you. CAUTION-HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching. 3 Open the top door by sliding the button forward. 4 Remove
  • Lexmark C540 | User's Guide - Page 100
    5 Press the green levers on each side of the waste toner box, and then remove it. 6 Place the waste toner box in the enclosed packaging. For more information, see "Recycling Lexmark products" on page 37. 7 Insert the new waste toner box. 8 Replace the right side cover. Maintaining the printer 100
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    door. 10 Close the front door. Replacing a black and color imaging kit Replace the black and color imaging kit when 31.yy Defective Imaging Kit appears. 1 Grasp the front door at the sides, and then pull it toward you. CAUTION-HOT SURFACE: The inside of the printer might be hot. To reduce the risk
  • Lexmark C540 | User's Guide - Page 102
    2 Open the top door by sliding the button forward. 3 Remove the toner cartridges by lifting the handles, and then gently pulling them away from the imaging kit. 4 Remove the right side cover. Maintaining the printer 102
  • Lexmark C540 | User's Guide - Page 103
    Press the green levers on each side of the waste toner box, and then remove it. 6 Lift the blue levers on the imaging kit, and then pull it toward you. 7 Press down on the blue levers, grasp the green handles on the sides, and then pull the imaging kit out. Warning-Potential Damage: Do not touch the
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    the yellow, cyan, magenta, and black developer units. Note: Make sure each developer unit is inserted into a matching color slot. 13 Place the used black and color imaging kit in the enclosed package. For more information, see "Recycling Lexmark products" on page 37. Maintaining the printer 104
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    14 Align and insert the imaging kit. 15 Gently, but firmly push the blue levers down until the imaging kit drops into place. 16 Replace the waste toner box. Maintaining the printer 105
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    17 Replace the right side cover. 18 Replace the toner cartridges. 19 Close the top door. Maintaining the printer 106
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    door. Replacing a toner cartridge Replace the specified toner cartridge (yellow, cyan, magenta, or black) when 88 Replace Cartridge appears. The printer will not continue printing until the specified cartridge is replaced. Warning-Potential Damage: Damage caused by use of a non-Lexmark toner
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    4 Remove the toner cartridge by lifting the handle, and then gently pulling it away from the imaging kit. 5 Align the new toner cartridge, and then press down until it clicks into place. Maintaining the printer 108
  • Lexmark C540 | User's Guide - Page 109
    6 Close the top door. Replacing a developer unit Replace a developer unit when a print quality defect occurs. Note: When a developer unit is replaced, you must manually calibrate the color. For more information, see "Color misregistration" on page 148. 1 Grasp the front door at the sides, and then
  • Lexmark C540 | User's Guide - Page 110
    3 Remove the toner cartridges by lifting the handles and then gently pulling them away from the imaging kit. 4 Remove the right side cover. 5 Press the green levers on each side of the waste toner bottle, and then remove it. Maintaining the printer 110
  • Lexmark C540 | User's Guide - Page 111
    touch the underside of the imaging kit. This could damage the imaging kit. 8 Remove the used developer unit. 9 Place the used developer unit in the enclosed package. For more information, see "Recycling Lexmark products" on page 37. 10 Unpack the replacement developer unit, and leave the packaging
  • Lexmark C540 | User's Guide - Page 112
    12 Remove the red shipping cover from the developer unit. 13 Insert the developer unit. 14 Align and insert the imaging kit. Maintaining the printer 112
  • Lexmark C540 | User's Guide - Page 113
    15 Gently, but firmly push the blue levers down until the imaging kit drops into place. 16 Replace the waste toner box. 17 Replace the right side cover. Maintaining the printer 113
  • Lexmark C540 | User's Guide - Page 114
    , unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding. 2 Remove paper from the standard exit tray. 3 Dampen a clean, lint-free cloth with water. Warning-Potential Damage: Do not use household cleaners or detergents, as they may damage the finish
  • Lexmark C540 | User's Guide - Page 115
    . Warning-Potential Damage: Using a damp cloth to clean the interior may cause damage to your printer. 5 Make sure the standard exit tray is dry before beginning a new print job. Moving the printer Before moving the printer CAUTION-POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb
  • Lexmark C540 | User's Guide - Page 116
    tabs to access information about the printer, change settings, or view a report. Note: If the printer is connected to a computer by a USB or parallel cable, then open the Local Printer Settings Utility for Windows or Printer Settings for Macintosh to access printer menus. Administrative support 116
  • Lexmark C540 | User's Guide - Page 117
    you an e-mail when the supplies are getting low or when the paper needs to be changed, added, or unjammed. To set up e-mail alerts: 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and
  • Lexmark C540 | User's Guide - Page 118
    4 Click Printer Settings. 5 Enter the IP addresses of the source and target printers. Note: To add additional target printers, click the Add Target IP button. 6 Click Copy Printer Settings. Administrative support 118
  • Lexmark C540 | User's Guide - Page 119
    than one jam, the number of jammed pages is displayed. Avoiding jams The following hints can help you avoid jams: Paper tray recommendations • Make sure the paper lies flat in the tray. • Do not remove a tray while the printer is printing. • Do not load a tray while the printer is printing. Load it
  • Lexmark C540 | User's Guide - Page 120
    , and remove trays to access jam locations. Jam number Access point 200 250-sheet tray (Tray 1) and manual feeder 201 Under the fuser 202 In the fuser 230-231and 235 In the duplex area Note: A 235 jam number indicates that the paper or specialty media being used for a duplex print job is
  • Lexmark C540 | User's Guide - Page 121
    200-202 and 230 paper jams 1 If the jam is in the paper tray: a Grasp the handle, and pull the standard 250-sheet tray (Tray 1) and manual feeder out. b Remove the jam. Note: Make sure all paper fragments are removed. c Insert the tray. d Press . 2 If the jam is inside the printer: a Grasp the front
  • Lexmark C540 | User's Guide - Page 122
    b If the jam is visible, remove the jammed paper. Note: Make sure all paper fragments are removed. c If the jam is in the fuser area, grasp the green lever, and then pull the fuser cover toward you d Hold the fuser cover down, and then remove the jammed paper. The fuser cover closes when released.
  • Lexmark C540 | User's Guide - Page 123
    Note: Make sure all paper fragments are removed. e Close the front door. f Press . 231 and 235 paper jams 1 Grasp the front door at the side handholds, and then pull it toward you to open it. 2 Remove the jam. 3 Load the tray with the correct paper size. 4 Insert the tray. 5 Close the front door. 6
  • Lexmark C540 | User's Guide - Page 124
    on all printer models. 2 Remove the jammed paper. Note: Make sure all paper fragments are removed. 3 Insert the tray. 4 Press . 250 paper jam 1 Push the lever in the multipurpose feeder down to access the jammed paper. 2 Remove the jam. Note: Make sure all paper fragments are removed. 3 Insert the
  • Lexmark C540 | User's Guide - Page 125
    paper to clear the message and continue printing. • Press , and then press to cancel printing. Load with Try one or more of the following: • Load the paper tray or other source with the correct paper type and size. • Press , and then press to cancel the print job. Troubleshooting
  • Lexmark C540 | User's Guide - Page 126
    press to clear the message and continue printing. • Select the paper type and size to manually override the request. • Press to clear the message and continue printing. The printer manually overrides the request, and then prints from an automatically selected tray. • Press , and then press to cancel
  • Lexmark C540 | User's Guide - Page 127
    : • Open and close the top cover. • Remove the specified toner cartridge, and then insert it until it clicks into place. • Turn the printer off, wait ten seconds, and then turn the printer on. • Replace the specified toner cartridge with a new one. 31.yy Defective Imaging Kit Try one or more of the
  • Lexmark C540 | User's Guide - Page 128
    32.yy Replace Unsupported Cartridge Replace the unsupported toner cartridge with a supported one. 34 Short paper The paper in the selected tray is too short for the current print job. Try one or more of the following: • Load the appropriate paper in the tray. • Press the arrow buttons until
  • Lexmark C540 | User's Guide - Page 129
    on to reset the printer. • Upgrade (flash) the network firmware in the printer or print server. • Format the flash memory. If the error message remains, the flash memory may be defective and require replacing. 54 Standard software error The printer detects that a network port is installed, but
  • Lexmark C540 | User's Guide - Page 130
    tray Only options designed specifically for this printer are supported. Try one or more of the following: • Remove the specified tray. • Press the arrow buttons until Continue appears, and then press without using the specified tray. to clear the message and continue printing Troubleshooting
  • Lexmark C540 | User's Guide - Page 131
    toner box Replace the waste toner bottle, and then press to clear the message. 82 Waste toner box missing Replace the waste toner bottle, and then press to clear the message. 82 Waste toner box nearly full Press to clear the message. 88 Cartridge is low Press to clear the message. 88 Replace
  • Lexmark C540 | User's Guide - Page 132
    on the display before sending a job to print. CHECK TO SEE IF THE STANDARD EXIT BIN IS FULL Remove the stack of paper from the standard exit bin. CHECK TO SEE IF THE PAPER TRAY IS EMPTY Load paper in the tray. MAKE SURE THE CORRECT PRINTER SOFTWARE IS INSTALLED • Verify that you are using the
  • Lexmark C540 | User's Guide - Page 133
    or more of the following: REDUCE THE COMPLEXITY OF THE PRINT JOB Eliminate the number and size of fonts, the number and complexity of images, and the number of pages in the job. CHANGE THE PAGE PROTECT SETTING TO OFF 1 From the printer control panel, press . 2 Press the arrow buttons until Settings
  • Lexmark C540 | User's Guide - Page 134
    Off in the software overrides the setting in the Finishing menu. REDUCE THE COMPLEXITY OF THE PRINT JOB Reduce the complexity of the print job by eliminating the number and size of fonts, the number and complexity of images, and the number of pages in the job. MAKE SURE THE PRINTER HAS ENOUGH MEMORY
  • Lexmark C540 | User's Guide - Page 135
    CORRECTLY 1 Open the paper tray. 2 Check for paper jams or misfeeds. 3 Make sure paper guides are aligned against the edges of the paper. 4 Make sure the paper tray closes properly. RESET THE PRINTER Turn the printer off, wait about 10 seconds, and then turn the printer on. Troubleshooting 135
  • Lexmark C540 | User's Guide - Page 136
    THE PAPER GUIDES Move the guides in the tray to the correct position for the size loaded. CHECK FOR SERVICE MESSAGES If a service message appears, turn the printer off, wait about 10 seconds, and then turn the printer back on. If the error recurs, then call for service. You may have a printer part
  • Lexmark C540 | User's Guide - Page 137
    . CHECK THE PAPER GUIDES Move the guides in the tray to the correct positions for the paper size loaded. THE PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY • Load paper from a fresh package. • Store paper in its original wrapper until you use it. Paper jam message remains after jam is cleared
  • Lexmark C540 | User's Guide - Page 138
    and make sure the packing material is properly removed. Reinstall the toner cartridge. THE TONER MAY BE LOW When 88 Cartridge Low appears, order a new toner cartridge. If the problem continues, the printer may need to be serviced. For more information, contact Customer Support. Troubleshooting 138
  • Lexmark C540 | User's Guide - Page 139
    for the paper size loaded. CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray: 1 From the printer control panel Paper menu, check the Paper Size setting. 2 Before sending the job to print, specify the correct size setting: • For Windows users, specify
  • Lexmark C540 | User's Guide - Page 140
    defective. If Black and color imaging kit life warning orBlack imaging kit life warning appears, replace the imaging kit. Gray background CHECK THE TONER DARKNESS SETTING Select a lighter Toner Darkness setting: • From the printer control panel Quality menu, change the setting. • For Windows users
  • Lexmark C540 | User's Guide - Page 141
    of the following: A TONER CARTRIDGE MAY BE DEFECTIVE Replace the defective toner cartridge. THE IMAGING KIT MAY BE DEFECTIVE Replace the imaging kit. Note: The printer has two types of imaging kits: a black and color imaging kit, and a black imaging kit. The black and color imaging kit contains cyan
  • Lexmark C540 | User's Guide - Page 142
    replace the toner cartridge. THE FUSER MAY BE WORN OR DEFECTIVE Replace the fuser. Print is too dark These are possible solutions. Try one or more of the following: CALIBRATE THE COLOR The printer automatically calibrates the colors whenever a new imaging kit is detected. If a cartridge is replaced
  • Lexmark C540 | User's Guide - Page 143
    : • For Windows users, specify the type from Print Properties. • For Macintosh users, specify the type from the Print dialog. THE IMAGING KIT MAY BE WORN OR DEFECTIVE Replace the imaging kit. Note: The printer has two types of imaging kits: a black and color imaging kit, and a black imaging kit. The
  • Lexmark C540 | User's Guide - Page 144
    solutions. Try one or more of the following: CALIBRATE THE COLOR The printer automatically calibrates the colors whenever a new imaging kit is detected. If a cartridge is replaced, then you can calibrate the colors manually: 1 From the printer control panel, press . 2 From the Admin menu, press the
  • Lexmark C540 | User's Guide - Page 145
    , replace the toner cartridge. A TONER CARTRIDGE MAY BE DEFECTIVE Replace the toner cartridge. THE IMAGING KIT MAY BE WORN OR DEFECTIVE Replace the imaging kit. Note: The printer has two types of imaging kits: a black and color imaging kit, and a black imaging kit. The black and color imaging kit
  • Lexmark C540 | User's Guide - Page 146
    and color imaging kit contains cyan, magenta, yellow, and black. The black imaging kit contains black only. • The Print Defects menu prints a diagnostic list of problems. For more information, see "Menu Settings Page menu" on page 73. Skewed print CHECK THE PAPER GUIDES Move the guides in the tray
  • Lexmark C540 | User's Guide - Page 147
    Print dialog. CHECK THE PAPER TEXTURE SETTING From the printer control panel Paper menu, make sure the Paper Texture setting matches the paper loaded in the tray. Toner specks These are possible solutions. Try one or more of the following: THE IMAGING KIT MAY BE WORN OR DEFECTIVE Replace the imaging
  • Lexmark C540 | User's Guide - Page 148
    Paper menu. 2 Before sending the job to print, specify the correct type setting: • For Windows users, specify the type from Print Properties. • For Macintosh users, specify the type from the Print dialog. Uneven print density Replace the black and color imaging kit. Solving color quality problems
  • Lexmark C540 | User's Guide - Page 149
    REMOVE AND REINSTALL THE TONER CARTRIDGES Remove the toner cartridges, and then reinstall them. CALIBRATE THE COLOR The printer will automatically calibrate the colors whenever a new imaging kit is detected. If a cartridge is replaced, then you can calibrate the colors manually: 1 From the printer
  • Lexmark C540 | User's Guide - Page 150
    , the printer employs user-selected color conversion tables to process objects. However, Color Correction must be set to Manual, or no user-defined color conversion will be implemented. Manual color correction settings are specific to the type of object being printed (text, graphics, or images), and
  • Lexmark C540 | User's Guide - Page 151
    color-matching problem depends on the Color Correction setting being used (Auto, Off, or Manual), the type of object being printed (text, graphics, or images), and how the color of the object is specified in the software program (RGB or CMYK combinations). When the printer Color Correction
  • Lexmark C540 | User's Guide - Page 152
    print the detailed Color Samples set. Contacting Customer Support When you call Customer Support, describe the problem you are experiencing, the message on the display, and the troubleshooting steps you have already taken to find a solution. You need to know your printer model type and serial number
  • Lexmark C540 | User's Guide - Page 153
    information Product name: Lexmark C540n, C543dn, C544n, C544dn, C544dw, C546dtn services, except those expressly designated by the manufacturer, are the user's responsibility. For Lexmark technical support, visit http://support.lexmark.com. For information on supplies and downloads, visit www.lexmark
  • Lexmark C540 | User's Guide - Page 154
    . Unauthorized changes or modifications could void the user's authority to operate this equipment. Note: To assure compliance with FCC regulations on electromagnetic interference for a Class B computing device, use a properly shielded and grounded cable such as Lexmark part number 1021231 for
  • Lexmark C540 | User's Guide - Page 155
    sound pressure, dBA Printing 48 dBA Ready Inaudible Values are subject to change. See www.lexmark.com for current values. Waste from Electrical and Electronic options, visit the Lexmark Web site at www.lexmark.com for your local sales office phone number. Static sensitivity notice Notices 155
  • Lexmark C540 | User's Guide - Page 156
    in the wavelength of 655-675 nanometers. The laser system and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation, user maintenance, or prescribed service condition. Laser advisory label A laser notice label may be affixed to this
  • Lexmark C540 | User's Guide - Page 157
    print job. 34 W (C540, C543); 36 W (C544, C546) Power Saver The product is in energy-saving mode.
  • Lexmark C540 | User's Guide - Page 158
    prohibited per regulations of Industry Canada. To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from windows to provide maximum shielding. Equipment (or its transmit antenna) that is installed outdoors is subject to licensing. Notices 158
  • Lexmark C540 | User's Guide - Page 159
    the certification/registration number only signifies that interférence radio au service faisant l'objet d'une matériel (ou son antenne d'émission) est installé à l'extérieur, il doit faire l' representative is: Lexmark International Technology Products equipped with 2.4GHz Wireless LAN option are in
  • Lexmark C540 | User's Guide - Page 160
    from the Authorized Representative. Česky Dansk Deutsch English Español Eesti Suomi Français Magyar Íslenska Italiano Latviski Lietuvių Malti Společnost Lexmark International, Inc. tímto prohlašuje, že výrobek tento výrobek je ve shodě se základními požadavky a dalšími příslušnými ustanoveními
  • Lexmark C540 | User's Guide - Page 161
    , or new and serviceable used parts, which perform like new parts -Is, during normal use, free from defects in material and workmanship If this product does not function as warranted during the warranty period, contact a Remarketer or Lexmark for repair or replacement (at Lexmark's option). If this
  • Lexmark C540 | User's Guide - Page 162
    servicer -Operation of a product beyond the limit of its duty cycle -Use of printing media outside of Lexmark specifications -Refurbishment, repair, refilling or remanufacture by a third party of products, supplies or parts -Products, supplies, parts, materials (such as toners and inks), software
  • Lexmark C540 | User's Guide - Page 163
    your use of any Software Program installed on or provided by Lexmark for use in connection with your Lexmark product. The term "Software Program" includes machine-readable instructions, audio/visual content (such as images and recordings), and associated media, printed materials and electronic
  • Lexmark C540 | User's Guide - Page 164
    apply, then to the extent Lexmark is able, Lexmark hereby limits its liability for breach of those provisions to one of the following: providing you a replacement copy of the Software Program or reimbursement of the price paid for the Software Program. The Software Program may include internet links
  • Lexmark C540 | User's Guide - Page 165
    , its affiliates, and agents may collect and use information you provide in relation to support services performed with respect to the Software Program and requested by you. Lexmark agrees not to use this information in a form that personally identifies you except to the extent necessary to provide
  • Lexmark C540 | User's Guide - Page 166
    signed by you and Lexmark relating to your Use of the Software Program). To the extent any Lexmark policies or programs for support services conflict with the .com/fwlink/?LinkId=52369. 2 This product is based on Microsoft Print Schema technology. You may find the terms and conditions upon which
  • Lexmark C540 | User's Guide - Page 167
    Index Numerics 250-sheet tray (standard) loading 41 30.yy Toner Cart Missing 127 31.yy Defective Imaging Kit 127 31.yy Replace black and color imaging kit 127 34 Short paper 128 35 Insufficient memory to support Resource Save feature 128 37 Insufficient memory for Flash Memory Defragment
  • Lexmark C540 | User's Guide - Page 168
    menu 93 imaging kit replacing 101 imaging kits ordering 97 information, finding 7 Insert Tray 125 installation wireless network 25, 27 installing options in driver 24 printer software 23 installing printer software adding options 24 IPv6 menu 78 J jams avoiding 119 locations 120 number codes 120
  • Lexmark C540 | User's Guide - Page 169
    tray 130 82 Replace waste toner box 98, 131 82 Waste toner box missing 131 82 Waste toner box nearly full 131 88 Cartridge is low 131 88 Replace Cartridge 107 88 Replace cartridge 131 Calibrating 125 Close door 125 Defective Cartridge 127 Imaging Kit 101 Insert Tray
  • Lexmark C540 | User's Guide - Page 170
    (Windows) 29 Setup menu 83 shipping the printer 115 standard tray loading 41 status of supplies, checking 95 storing paper 49 supplies 95 supplies conserving 34 status of 95 storing 95 Supplies menu 64 supplies, ordering imaging kits 97 toner cartridges 96 waste toner bottle 98 supply notifications
  • Lexmark C540 | User's Guide - Page 171
    trays 135 U Universal Paper Size 73 setting 40 Universal Setup menu 73 unlinking trays 39 Unplug and change mode 127 Unsupported USB device, please remove 127 Unsupported USB hub, please remove 127 USB flash memory device 60 USB port 22 W waste toner bottle ordering 98 waste toner box replacing
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C54x Series
User's Guide
www.lexmark.com
Machine type(s):
5025
Model(s):
210, 230, 410, 430, 43W, 439, n01, n02, dnw, xd1, xd2, dn1, dn2, gd1, gd2, dw1, dw2, dt1, dt2, gt1, gt2