Aastra 6731i User Guide - Page 23

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CS AASTRA 6731i IP PHONE USER GUIDE V3.2.2

AASTRA

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2817-002

CLEARSPAN® IS A RGISTERED TRADEMARK OF AASTRA TECHNOLOGIES LTD.

PAGE 23 OF 82

3.5

Clearspan Features

Because Clearspan features are available by license only, you may not have access to all of them.

The keys are configured by the system administrator according to the requirements of your

organization. Contact your system administrator with any questions.

Feature

Description

Commonly used features:

Hold

Handles held calls.

Do Not Disturb

Places the phone in the Do Not Disturb state. Incoming calls go

directly to your pre-defined call forward/busy destination, usually your

voicemail.

Transfer

Transfers a call to another party.

Call Forwarding

Call Forward in Phone

UI

Forwards all incoming calls to another number. Includes:



Call Forward All Activation/Deactivation



Call Forward Busy Activation/Deactivation



Call Forward No Answer Activation/Deactivation



Call Forward Always to Voice Mail Activation/Deactivation



Call Forward Busy to Voice Mail Activation/Deactivation



Call Forward No Answer to Voice Mail

Activation/Deactivation

Conference

Establishes a 3-way conference.

Call Return

Enables you to call the last party that called you, whether or not that

call was answered.

Call Waiting

Allows you to answer a call while already engaged in another call.

Park

Used park a connected call.

Pickup

Used to pick up a parked call.

Directed Call Pickup

Allows you to pick up a call ringing at another extension in the same

group.

Directed Call Pickup

with Barge-In

Allows you to do Directed Call Pickup, and also allows you to barge

in on the call if the call was already answered.

Stuttered Dial Tone

Allows you to hear stuttered dial tone when there is a message

waiting on your phone.

Last Number Redial

Allows you to automatically redial the last number dialed.

Services

Accesses enhanced features such as the Callers List and Voicemail

List, and services provided by third parties such as XML services.

Callers List

Accesses the Callers List.

Speed Dial

Dials a user-defined number automatically.

Shared Call

Appearance Call

Retrieve

Allows incoming calls to ring on up to 35 additional phones

simultaneously and connecting to the first phone to be answered. A

call on a shared line can be held on one phone and retrieved from

any other phone.

Section	Page
2nd Edition (November 3, 2011)	3
Contact Information	3
What to Expect when Contacting Company	3
Trademarks and Acknowledgements	3
6731i Product	3
Product Liability	3
Software License Agreement	4
Limited Warranty	4
Exclusions	4
Warranty Repair Service	5
Revision History	5
Table of Contents	6
Table of Figures	11
1 About this Publication	13
1.1 Overview	13
1.2 Audience	13
1.3 Terms and Definitions	13
1.4 References	13
2 Introduction	15
2.1 Overview	15
2.2 The 6731i IP Phone	15
2.2.1 Phone Features	16
2.2.2 General Requirements	16
2.3 Handset/Headset Connection	16
3 Getting Started	19
3.1 Installation and Setup	19
3.2 Startup Sequence	19
3.2.1 Configuration and Updates	19
3.2.2 Language Packs	20
3.2.3 Configuration Complete	20
3.2.4 Idle State Display	20
3.2.5 Incomplete Configuration	20
3.2.6 No Service Message	21
3.2.7 Network Disconnected	21
3.3 6731i Keys and Functions	21
3.4 Key Description	22
3.5 Clearspan Features	23
3.6 Clearspan Feature Access Codes	25
3.7 Line and Call Appearance Keys	25
3.7.1 Hard Keys as Line Appearances	25
3.8 Status Lamps for all Line Appearances	25
3.9 Speaker and MWI Status Lamps	26
3.9.1 Speaker Lamp	26
3.9.2 Message Waiting Indicator Lamp	26
3.10 Volume Keys	26
3.11 Call Timer	27
3.12 Mute	27
4 Customize your Phone	29
4.1 Options List	29
4.2 Access the Options List	30
4.3 Call Forward	31
4.3.1 Turn All Call Forward Features On or Off	32
4.4 Preferences	33
4.4.1 Tones	33
4.4.2 Contrast Level	34
4.4.3 Speed Dial Edit	34
4.4.4 Live Dialpad	35
4.4.5 Set Audio	35
4.4.5.1 Set the Audio Option and Headset Volume	36
4.4.6 Time and Date	37
4.4.7 Time Server	37
4.4.7.1 Set Time and Date Manually	37
4.5 Language	40
4.6 Phone Status	40
4.7 Password	42
4.8 Administrator Menu	43
4.9 Restart Phone	43
4.10 Phone Lock	44
5 Call Handling	45
5.1 Place a Call	45
5.2 Receive a Call	45
5.2.1 Answer an Incoming Call	46
5.3 Connected Call	46
5.4 Handle Calls Using the Speaker	46
5.5 Handle Calls Using a Headset	47
5.6 End a Call	47
6 Phone Features	49
6.1 Overview	49
6.2 Hold	49
6.2.1 Place a Call on Hold	49
6.2.2 Retrieve a Held Call	49
6.2.3 Automatic Hold	50
6.2.4 Manage Multiple Calls on Hold	50
6.3 Do Not Disturb	50
6.4 Transfer	50
6.5 Conference	52
6.5.1 Establish the Conference	52
6.6 Park and Pickup	53
6.6.1 Default Display	53
6.6.2 Use Park and Pickup	53
6.7 Call Forwarding Always, Busy, No Answer	54
6.8 Call Return	56
6.9 Call Waiting	56
6.10 Directed Call Pickup	56
6.10.1 Directed Call Pickup Feature Interactions	57
6.11 Directed Call Pickup with Barge-In	57
6.12 Autodial (Hotline and Warmline)	58
6.13 Intercom	58
6.13.1 Outgoing Intercom	58
6.13.2 Use the Intercom Softkey	58
6.14 Stuttered Dial Tone	59
6.15 Speeddial	59
6.15.1 Edit a Speeddial Key using the Options List	59
6.15.2 Add a new Speeddial Key (Press and Hold)	60
6.16 Speed Dial/Xfer	61
6.17 Speeddial/Conf	61
6.18 Shared Call Appearance Call Retrieve	61
6.18.1 Keys States and LED Behavior	62
6.18.2 Line Keys and Idle Screens	62
6.18.3 Softkey Line Keys	63
6.18.4 Line Key Phone Behavior	63
6.18.5 SCA Call Location and SCA Call Retrieve	64
6.19 XML Keys	64
6.20 Access XML Applications	64
7 Callers List and Redial List	67
7.1 Callers List	67
7.1.1 Callers List Display	67
7.1.2 Callers List Functions	67
7.1.3 Missed Calls Indicator	69
7.1.3.1 View Missed Calls	69
7.1.4 Delete Entries in the Callers List	69
7.2 Redial	69
7.2.1 Last Number Redial	69
7.2.1.1 Redial List	70
Appendix A – Clearspan Feature Access Codes	71
Appendix B - Troubleshooting	79

Aastra 6731i User Guide - Page 23

Clearspan Features - call forwarding

Page 23 highlights