Aastra 6731i User Guide - Page 58

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CS AASTRA 6731i IP PHONE USER GUIDE V3.2.2

AASTRA

–

2817-002

CLEARSPAN® IS A RGISTERED TRADEMARK OF AASTRA TECHNOLOGIES LTD.

PAGE 58 OF 82

6.12

Autodial (Hotline and Warmline)

Your System Administrator can configure an autodial feature on your phone. If autodial is enabled,

the phone automatically dials a preconfigured number whenever it is off-hook. Depending on the

config

uration specified by your Administrator, the Autodial functions as either a “hotline”, or as a

“warmline,” as follows:



Hotline: The IP phone immediately dials a preconfigured number when you lift the handset.



Warmline: The IP phone waits for a specified amount of time after you lift the handset before

dialing a preconfigured number. If you do not dial a number within the time allotted, then the IP

phone begins to dial the number.



Any speed dial numbers that you configure on your IP phone are not affected by autodial

settings.



If Autodial is configured on your phone, any lines that function as hotlines do not accept

conference calls, transferred calls, and/or intercom calls.

6.13

Intercom

6.13.1

Outgoing Intercom

You can use the

Intercom

key to automatically connect to a remote extension. This feature is

enabled by the system administrator.

You must have an Intercom softkey to use the Intercom

feature.

By default, the IP phone allows incoming intercom calls to be automatically answered without

having to set up an

Icom

key on your phone. The phone automatically plays a warning tone and

mutes the microphone when it receives an incoming intercom call. If the intercom call comes to the

phone while an active call is already present, the phone puts the active call on hold and answers

the intercom call.

6.13.2

Use the Intercom Softkey

Step

Action

Result

Place an Intercom Call:

1.

Press the INCM key.

2.

Enter the extension number of the

person you wish to call on the

intercom or the BLF key for that

extension.



You hear a beep tone.



Your phone automatically connects

with the remote extension.



You can speak through the remote

phone speaker.

Section	Page
2nd Edition (November 3, 2011)	3
Contact Information	3
What to Expect when Contacting Company	3
Trademarks and Acknowledgements	3
6731i Product	3
Product Liability	3
Software License Agreement	4
Limited Warranty	4
Exclusions	4
Warranty Repair Service	5
Revision History	5
Table of Contents	6
Table of Figures	11
1 About this Publication	13
1.1 Overview	13
1.2 Audience	13
1.3 Terms and Definitions	13
1.4 References	13
2 Introduction	15
2.1 Overview	15
2.2 The 6731i IP Phone	15
2.2.1 Phone Features	16
2.2.2 General Requirements	16
2.3 Handset/Headset Connection	16
3 Getting Started	19
3.1 Installation and Setup	19
3.2 Startup Sequence	19
3.2.1 Configuration and Updates	19
3.2.2 Language Packs	20
3.2.3 Configuration Complete	20
3.2.4 Idle State Display	20
3.2.5 Incomplete Configuration	20
3.2.6 No Service Message	21
3.2.7 Network Disconnected	21
3.3 6731i Keys and Functions	21
3.4 Key Description	22
3.5 Clearspan Features	23
3.6 Clearspan Feature Access Codes	25
3.7 Line and Call Appearance Keys	25
3.7.1 Hard Keys as Line Appearances	25
3.8 Status Lamps for all Line Appearances	25
3.9 Speaker and MWI Status Lamps	26
3.9.1 Speaker Lamp	26
3.9.2 Message Waiting Indicator Lamp	26
3.10 Volume Keys	26
3.11 Call Timer	27
3.12 Mute	27
4 Customize your Phone	29
4.1 Options List	29
4.2 Access the Options List	30
4.3 Call Forward	31
4.3.1 Turn All Call Forward Features On or Off	32
4.4 Preferences	33
4.4.1 Tones	33
4.4.2 Contrast Level	34
4.4.3 Speed Dial Edit	34
4.4.4 Live Dialpad	35
4.4.5 Set Audio	35
4.4.5.1 Set the Audio Option and Headset Volume	36
4.4.6 Time and Date	37
4.4.7 Time Server	37
4.4.7.1 Set Time and Date Manually	37
4.5 Language	40
4.6 Phone Status	40
4.7 Password	42
4.8 Administrator Menu	43
4.9 Restart Phone	43
4.10 Phone Lock	44
5 Call Handling	45
5.1 Place a Call	45
5.2 Receive a Call	45
5.2.1 Answer an Incoming Call	46
5.3 Connected Call	46
5.4 Handle Calls Using the Speaker	46
5.5 Handle Calls Using a Headset	47
5.6 End a Call	47
6 Phone Features	49
6.1 Overview	49
6.2 Hold	49
6.2.1 Place a Call on Hold	49
6.2.2 Retrieve a Held Call	49
6.2.3 Automatic Hold	50
6.2.4 Manage Multiple Calls on Hold	50
6.3 Do Not Disturb	50
6.4 Transfer	50
6.5 Conference	52
6.5.1 Establish the Conference	52
6.6 Park and Pickup	53
6.6.1 Default Display	53
6.6.2 Use Park and Pickup	53
6.7 Call Forwarding Always, Busy, No Answer	54
6.8 Call Return	56
6.9 Call Waiting	56
6.10 Directed Call Pickup	56
6.10.1 Directed Call Pickup Feature Interactions	57
6.11 Directed Call Pickup with Barge-In	57
6.12 Autodial (Hotline and Warmline)	58
6.13 Intercom	58
6.13.1 Outgoing Intercom	58
6.13.2 Use the Intercom Softkey	58
6.14 Stuttered Dial Tone	59
6.15 Speeddial	59
6.15.1 Edit a Speeddial Key using the Options List	59
6.15.2 Add a new Speeddial Key (Press and Hold)	60
6.16 Speed Dial/Xfer	61
6.17 Speeddial/Conf	61
6.18 Shared Call Appearance Call Retrieve	61
6.18.1 Keys States and LED Behavior	62
6.18.2 Line Keys and Idle Screens	62
6.18.3 Softkey Line Keys	63
6.18.4 Line Key Phone Behavior	63
6.18.5 SCA Call Location and SCA Call Retrieve	64
6.19 XML Keys	64
6.20 Access XML Applications	64
7 Callers List and Redial List	67
7.1 Callers List	67
7.1.1 Callers List Display	67
7.1.2 Callers List Functions	67
7.1.3 Missed Calls Indicator	69
7.1.3.1 View Missed Calls	69
7.1.4 Delete Entries in the Callers List	69
7.2 Redial	69
7.2.1 Last Number Redial	69
7.2.1.1 Redial List	70
Appendix A – Clearspan Feature Access Codes	71
Appendix B - Troubleshooting	79

Aastra 6731i User Guide - Page 58

Autodial Hotline and Warmline, Intercom - speed dial

Page 58 highlights