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Introduction to Using E-Mail Functions

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Intrduction to Using E-Mail Functions Introduction to Using E-Mail Functions This machine enables you to send scanned documents to an e-mail application. Scanned documents are converted to file formats such as TIFF and are transmitted as an e-mail attachment to the recipient's e-mail application. The necessary settings before using the scan to E-mail and I-fax function is as follows. ˔ Network settings Connect the network cable and set the IP address to enable your machine to communicate over the network. For details, see "Network Settings," in the e-Manual. ˔ E-mail settings Check the required information and set up the machine. For details, see "Network Settings," in the e-Manual. 6-4 E-mail

Section	Page
Manuals for the Machine	2
Overview of Machine Functions	3
Contents	5
How to Use This Guide	10
Symbols Used in This Manual	10
Keys and Buttons Used in This Manual	10
Abbreviations Used in This Manual	10
Illustrations Used in This Manual	10
Important Safety Instructions	11
Installation	11
Power Supply	12
Handling	12
Maintenance and Inspections	13
Consumables	15
Others	15
Telephone Equipment	15
Installation Requirements and Handling	16
Temperature and Humidity Conditions	16
Power Supply Requirements	16
Installation Requirements	16
Installation Space	17
Maintenance and Inspections	17
Customer Support	17
Legal Notices	18
IPv6 Ready Logo	18
Trademarks	18
Copyright	18
Third Party Software	18
Disclaimers	19
About the Part Containing Mercury (Applicable Only to the USA)	19
For CA, USA only	19
Legal Limitations on the Usage of Your Product and the Use of Images	19
FCC (Federal Communications Commission)	20
Users in the U.S.A.	20
Users in Canada	22
Utilisation au Canada	23
Laser Safety	24
CDRH Regulations	24
1 Before Using the Machine	26
Machine Components	27
External View (Front)	27
External View (Back)	29
Internal View	30
Control Panel	31
Main Control Panel	31
Registering the Custom Keys	33
Left Side of Control Panel	35
Right Side of Control Panel	35
Display Parts and Functions	36
Main Menu Screen	36
Copy Top Screen	37
Send Type Selection Screen	38
Store Type Selection Screen	39
Select Memory Media Screen (Color imageCLASS MF9280Cdn Only)	39
Log In Mode	39
Toner Cartridges	40
Maintaining the Toner Cartridges	41
Checking the Toner Level	42
Checking the Device Information	43
Entering Characters	44
Telephone Line Setting	45
Timer Settings	47
Setting the Sleep Mode	47
Setting Auto Clear Time	48
Setting the Daylight Saving Time	49
2 Originals and Print Media	54
Originals Requirements	55
Scanning Area	56
Placing Originals	57
On the Platen Glass	57
In the Feeder	58
Paper Requirements	60
Printable Area	62
Loading Paper	63
In the Paper Drawer	63
In the Stack Bypass Tray	69
Setting Paper Size and Type	75
For the Stack Bypass Tray	75
Registering Irregular Paper Sizes for the Stack Bypass Tray	79
For the Paper Drawer	81
3 Registering Destinations in the Address Book	84
Storing/Editing Address Book	85
Registering Fax Numbers in the Address Book	85
Registering Fax Numbers Obtained via an LDAP Server in the Address Book	90
Registering E-Mail Addresses in the Address Book	93
Registering E-Mail Addresses Obtained via an LDAP Server in the Address Book	96
Registering I-Fax Addresses in the Address Book	99
Registering File Server Addresses in the Address Book	101
Registering Group Addresses in the Address Book	107
Checking/Editing Addresses Registered in the Address Book	110
Erasing Addresses from the Address Book	113
Storing/Editing One-Touch	115
Registering Fax Numbers in One-Touch	115
Registering Fax Numbers Obtained via an LDAP Server in One-Touch	120
Registering E-Mail Addresses in One-Touch	123
Registering E-Mail Addresses Obtained via an LDAP Server in One-Touch	126
Registering I-Fax Addresses in One-Touch	129
Registering File Server Addresses in One-Touch	132
Registering Group Addresses in One-Touch	138
Checking/Editing Addresses Registered in One-Touch	142
Erasing Addresses Registered in One-Touch	145
4 Copying	148
Overview of Copy Functions	149
Basic Copying Method	151
Canceling Copy Jobs	153
Selecting Color Mode	154
Selecting Paper Source	156
Copying on Paper in Drawers	156
Using Stack Bypass Tray with Standard Paper Sizes	158
Using Stack Bypass Tray with Irregular Sizes of Paper	160
Using Stack Bypass Tray with Envelopes	162
Recalling Irregular Paper Size Registered for the Stack Bypass Tray	164
Adjusting Density	166
Adjusting Base Color	168
2-Sided Copying	170
1 to 2-Sided Copying	171
2 to 2-Sided Copying	173
2 to 1-Sided Copying	175
Enlarge/Reduce Images	178
Preset Zoom	178
Custom Copy Ratio	180
Selecting Image Quality	182
Multiple Originals onto One Sheet (N on 1)	184
Making ID Card Copies	187
Adjusting Sharpness	189
Erasing Shadows/Lines	191
Original Frame Erase	192
Book Frame Erase	195
Binding Erase	198
Adjusting Color Balance	201
Registering Color Balance	203
Recalling Registered Color Balance	205
Deleting Color Balance	206
Collating Copies	207
Making Multiple Copies	209
Checking Current Settings	210
Frequently Used Settings (Mode Memory)	211
Registering Mode Memory	211
Recalling Mode Memory	213
Checking Mode Memory	214
Deleting Mode Memory	215
Changing Standard Mode	216
Initializing Standard Mode	218
Checking and Canceling Copy Jobs/Checking Copy Logs	219
Checking Copy Jobs	219
Canceling Copy Jobs	220
Checking Copy Logs	221
5 Fax	222
Overview of Fax Functions	223
Introduction to Using Fax Functions	225
Methods for Receiving Faxes	225
Selecting the Receive Mode	230
Setting the Current Date and Time	233
Setting the Type of Telephone Line	234
Registering the Machine’s Name	235
Registering Your Machine’s Fax Number	237
Sending Fax Documents	238
Basic Methods for Sending Faxes	238
Calling the Recipient before Sending Fax Documents (Manual Sending)	240
Switching Temporarily to Tone Dialing	242
Dialing an Overseas Number (With Pauses)	243
Basic Methods for Sending I-Faxes	246
Basic Methods for Sending PC Faxes	248
Canceling Sending Fax Documents	250
Specifying Destinations	251
Specifying a New Fax Number	251
Using the Address Book	255
Using the One-Touch	257
Using the Group Addresses	259
Sending Originals to More Than One Location (Broadcasting)	262
Specifying Fax Numbers via an LDAP Server	264
Selecting Resolution	271
Adjusting Density	272
Manual Exposure Adjustment	272
Adjusting Base Color	273
Selecting Image Quality	275
2-Sided Original	277
Sending Originals at a Preset Time (Delayed Sending)	279
Direct Sending	282
Favorites	284
Registering Favorites	284
Erasing Favorites	288
Using the Favorites	291
Checking Settings for Recalled Favorites	292
Job Recall	294
ECM Transmission	297
Adjusting the Pause Time	299
Redialing Automatically When the Line Is Busy (Auto Redial)	301
Checking the Dial Tone before Sending	304
Standard Send Settings	306
Storing the Standard Send Settings	306
Restoring the Standard Send Settings to Their Default	308
Printing the TX Terminal ID	310
Adjusting Sharpness	313
Specifying What to Display on the Screen for a Send Operation	315
Restoring the Send Function Settings to Their Default	317
Send Start Speed	319
Printing Received Documents on Both Sides of Paper	321
Reducing a Received Document	323
Printing Footer Information on a Received Document	326
Specifying the Way of Printing When Toner Is Low	328
ECM Reception	330
Setting the Incoming Ring Tone	332
Receiving Documents Manually with an External Telephone (Remote Reception)	334
Activating the Remote Reception	334
Receiving Documents with the Remote Reception	335
Adjusting the Auto Switch Time for the Manual RX Mode	336
Rejecting Incoming Faxes from the Unidentified Senders	338
Receive Start Speed	340
Receiving Documents in Memory without Printing Out (Memory Lock Reception)	342
Printing All Documents Stored in the Memory Lock Reception Mode	345
Forwarding Received Fax Documents to a Computer or Fax Machine	347
Before Specifying the Forwarding Settings	348
Specifying Forwarding Settings	349
Sending Documents in Memory to a Different Destination	361
Handling Forwarding Documents	362
Resending Documents with Forwarding Errors	364
Checking/Changing the Status of Documents with Forwarding Errors	365
Checking/Changing the Status of Fax Documents in Memory	368
Checking/Deleting Fax Transmission Documents	368
Checking/Deleting Fax Reception Documents	369
Checking/Printing the Fax Log	371
6 E-mail	374
Overview of E-Mail Functions	375
Introduction to Using E-Mail Functions	377
Basic E-Mail Operations	378
Sending E-Mail Documents	378
Canceling Sending E-Mail Documents	380
7 Printing	382
Overview of Print Functions	383
Introduction to Using Print Functions	385
Printing Documents from Computer	387
Scaling Documents	389
Printing Multiple Pages on One Sheet	391
2-Sided Printing	392
Printing from Memory Media (Direct Print)	393
Memory Media Supported by This Machine	393
Data Supported by This Machine	394
Inserting Memory Media	395
Removing Memory Media	396
Printing from Memory Media	396
Checking and Canceling Print Jobs/Checking Print Logs	408
Checking Print Jobs	408
Canceling Print Jobs	409
Checking Print Logs	410
8 Scanning	412
Overview of Scanner Functions	413
Introduction to Using Scanner Functions	415
For Scanning Documents to a Shared Folder (File Server)	415
For Scanning Documents from a Networked Computer	415
Basic Scanning Operations	417
Scanning Documents to a File Server	417
Scanning Documents to a USB Memory	419
Scanning Documents from a Networked Computer	421
9 Network	426
Flowchart for Setting Up Network	427
What is the Network?	428
Overview of Network Functions	429
10 Settings from a PC	430
Overview of Remote UI	431
Starting the Remote UI	433
11 Maintenance	436
Cleaning the Machine	437
Exterior	437
Interior	438
Scanning Area	439
Replacing the Toner Cartridges	442
When a Message Appears	442
Replacing the Toner Cartridge with a New One	443
Recycling Used Cartridges	448
The Clean Earth Campaign - The Canon Cartridge Return Program	448
U.S.A. PROGRAM	449
Canadian Program – Programme au Canada	452
Transporting the Machine	454
12 Troubleshooting	456
Clearing Jams	457
Original Jams	458
Paper Delivery Tray	460
Duplex Unit	461
Stack Bypass Tray	463
Paper Drawer 1	465
Optional Paper Drawer (Paper Drawer 2)	466
Inside of the Machine	468
Fixing Unit	471
Back Cover	473
When the Message Does Not Disappear	474
If the Delivery Feeder Unit Is Not Installed Correctly	477
Error Messages	479
Error Codes	489
If a Message Such as <Paper diff. from set size/type.> is displayed	496
Reloading the Paper	497
Changing the Paper Size Setting	497
If a Power Failure Occurs	500
If You Cannot Solve a Problem	501
Customer Support (U.S.A.)	501
Customer Support (Canada)	501
13 Machine Settings	504
Machine Settings	505
Printing USER’S DATA LIST	505
Accessing the Setting Menu	506
Setting Menu	508
Paper Settings	508
Volume Settings	509
Common Settings	509
Communications Settings	511
Address Book Settings	513
Printer Settings	516
Timer Settings	521
Adjustment/Cleaning	522
Report Settings	523
System Management Settings	524
14 Appendix	536
Specifications	537

Match case Limit results 1 per page

E-mail

6-4

Introduction to Using E-Mail Functions

This machine enables you to send scanned documents to an e-mail application. Scanned

documents are converted to ﬁle formats such as TIFF and are transmitted as an e-mail

attachment to the recipient’s e-mail application.

The necessary settings before using the scan to E-mail and I-fax function is as follows.

Network settings

Connect the network cable and set the IP address to enable your machine to communicate over the

network. For details, see “Network Settings,” in the e-Manual.

E-mail settings

Check the required information and set up the machine. For details, see “Network Settings,” in the

e-Manual.

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