Canon MultiPASS C545 User Manual - Page 112

Receiving Faxes Manually: MANUAL MODE In MANUAL MODE, if you connect a telephone to your unit, you can use the telephone to receive normal telephone calls and also to activate your MultiPASS to start receiving a document. If you place the extension phone away from the MultiPASS (on your desk, for example) and activate receiving from this phone, this is called remote receiving. Receiving Faxes Automatically: FAX ONLY MODE When the MultiPASS is set up for a dedicated line, set FAX ONLY MODE to automatically receive documents whenever a call comes over the fax line. Receiving With an Answering Machine: ANS.MACHINE MODE Connecting an answering machine to the MultiPASS allows you to receive faxes and phone messages while you are out of the office. In ANS.MACHINE MODE, the MultiPASS allows the answering machine to answer incoming calls, then listens for the fax tone and automatically receives the fax if it detects this tone. Using the MultiPASS With an Answering Machine Follow these guidelines when using the MultiPASS with an answering machine. ❑ Set the answering machine to answer on the first or second ring. ❑ When recording the outgoing message on the answering machine: q The entire message must be no more than 15 seconds long. q In the message, tell your callers how to send a fax. For example: "Hello. I can't answer the phone right now, but please leave a message after the beep. I'll return your call as soon as possible. If you would like to send a fax, press the start button on your fax machine after you leave your message. Thank you." Receiving Faxes Chapter 5 Receiving Faxes 5-5