HTC Touch CDMA Touch Sprint SMS Timestamp Hotfix - Page 75

Viewing Appointments, Sending Appointments

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Viewing Appointments By default, Calendar displays appointments in Agenda view. You can also look at your appointments in Day, Week, Month, and Year views. The highlighted hours here indicate the time of your appointments. Tap to view appointment details. To see detailed appointment information in any view, tap the appointment. To view appointments by category, tap Menu > Filter, and then select the desired category. To change the default view that Calendar uses to display appointments, tap Menu > Tools > Options > General tab. Tap the Start in box, and then choose the calendar view. When in Month view, you will see the following indicators: Morning appointment All-day event Afternoon or evening appointment Both morning and afternoon/evening appointments Sending Appointments To send a meeting request: Use Calendar to schedule meetings via email with contacts who use Outlook or Outlook Mobile. 1. Tap Calendar on the Today screen. 2. Schedule a new appointment, or open an existing one and tap Menu > Edit. 3. Tap Attendees, tap Add Required Attendee or Add Optional Attendee, and add the contacts you want to invite. You can specify if an attendee is required or optional only if your device is connected to a Microsoft Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see Section 8. 4. When have finished adding attendees, tap Done. 5. Tap OK to send. To choose the email account to use for sending meeting requests, tap Menu > Tools > Options > Tip: Appointments tab. Tap the Send meeting requests via box and choose to send via your Outlook Email, POP3/IMAP4 or Windows Live account. Notes: If you're sending the meeting request using your Outlook Email account, it will be sent to the attendees the next time you synchronize your device with your PC or Exchange Server. When attendees accept your meeting request, the meeting is automatically added to their schedules. When their responses are sent back to you, your calendar is updated as well. Section 6: Organizing Contacts, Appointments, Tasks, and Other Information 69

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Section 6: Organizing Contacts, Appointments, Tasks, and Other Information
69
Viewing Appointments
By default, Calendar displays appointments in Agenda view. You can also look at your appointments in
Day
,
Week
,
Month
, and
Year
views.
The highlighted hours
here indicate the time of
your appointments.
Tap to view appointment
details.
To see detailed appointment information in any view, tap the appointment.
To view appointments by category, tap
Menu > Filter
, and then select the desired category.
To change the default view that Calendar uses to display appointments, tap
Menu > Tools > Options >
General
tab. Tap the
Start in
box, and then choose the calendar view.
When in Month view, you will see the following indicators:
Morning appointment
Afternoon or evening appointment
All-day event
Both morning and afternoon/evening appointments
Sending Appointments
To send a meeting request:
Use Calendar to schedule meetings via email with contacts who use Outlook or Outlook Mobile.
1.
Tap
Calendar
on the Today screen.
2.
Schedule a new appointment, or open an existing one and tap
Menu > Edit
.
3.
Tap
Attendees
, tap
Add Required Attendee
or
Add Optional Attendee,
and add the contacts you want
to invite.
You can specify if an attendee is required or optional only if your device is connected to a Microsoft
Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see
Section 8.
4.
When have finished adding attendees, tap
Done
.
5.
Tap
OK
to send.
Tip:
To choose the email account to use for sending meeting requests, tap
Menu > Tools > Options >
Appointments
tab. Tap the
Send meeting requests via
box and choose to send via your Outlook Email,
POP3/IMAP4 or Windows Live account.
Notes:
If you’re sending the meeting request using your Outlook Email account, it will be sent to the attendees
the next time you synchronize your device with your PC or Exchange Server.
When attendees accept your meeting request, the meeting is automatically added to their schedules.
When their responses are sent back to you, your calendar is updated as well.