HP 9200C HP 9200c Digital Sender - User Guide - Page 26

In addition to these settings, you can also specify the settings of your original document by touching the Describe Original button on the control-panel display. See Changing the Original Settings for details about these settings. Controlling file size When sending files with e-mail, it is especially important to be aware of the file size. Large files take a long time for the recipient to download, and if the file is too large it might be split into multiple e-mails or rejected by the receiving e-mail server. Here are some approximate sample file sizes for different types of documents: Document type File type DPI setting File size setting Scanned file size Legal-sized JPG single page with color graphics content 300 dpi Large 2 MB Letter-sized single page with mixed text and color graphics PDF 150 dpi Standard 517 KB Executive-sized single page with black-and-white text content TIFF 75 dpi Small 9 KB You can control the file size of your e-mail attachment in two ways: ● Adjust the scan resolution ● Adjust the File size setting As discussed in the Changing the settings section, you can set the scan resolution of your document in the E-Mail Settings form before you scan the document. The resolution options for e-mail are 75, 150, 200, and 300 dpi. The default setting for e-mail attachments is 150 dpi. If you are scanning a very large document, or if you are concerned that your file attachment will be too large, you can try the 75 dpi setting. Some image quality will be lost, but the file will be much smaller. When selecting a dpi setting, you should consider how the scanned document will be used. If the document is text that will only be viewed on a computer monitor, 75 dpi should be sufficient. If it is text that is to be printed out, 150 dpi should be sufficient. The only time 300 dpi should be required is for scanning color graphics, such as photos, that need to be printed. The File Size setting controls how much compression the HP DSS service performs on the file before sending the e-mail. The options are small, standard, or large. Standard is the default. If you are concerned about the size of your file, you should try the small setting. Some image quality will be lost, but the file size will be smaller. The system administrator can also limit the size of digital-sending e-mail attachments during the digital-sender configuration process. If a file-size limit is set and the e-mail attachment exceeds the limit, the e-mail attachment will be divided up and sent using multiple e-mails. 20 Chapter 3 Digital-sending tasks ENWW