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Privacy Manager for HP ProtectTools, Opening Privacy Manager, Setup procedures

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6 Privacy Manager for HP ProtectTools Privacy Manager is a tool used to obtain Certificates of Authority, which verify the source, integrity, and security of communication when using Microsoft mail, Microsoft Office documents, and Instant Messenger. Privacy Manager leverages the security infrastructure provided by HP ProtectTools Security Manager, which includes the following security logon methods: ● Windows password ● Smart card You may use any of the above security logon methods in Privacy Manager. Opening Privacy Manager To open Privacy Manager: 1. Click Start, click All Programs, click HP, and then click HP ProtectTools Security Manager. 2. In the Security Manager left pane, click Privacy Manager. - or - Right-click the HP ProtectTools icon in the notification area, at the far right of the taskbar, highlight Privacy Manager for HP ProtectTools, and then click Configuration. - or - On the toolbar of a Microsoft Outlook e-mail message, click the down arrow next to Send Securely, and then click Certificate Manager or Trusted Contact Manager. - or - On the toolbar of a Microsoft Office document, click the down arrow next to Sign and Encrypt, and then click Certificate Manager or Trusted Contact Manager. Setup procedures Managing Privacy Manager Certificates Manager Certificates protect data and messages using a cryptographic technology called public key infrastructure (PKI). PKI requires users to obtain cryptographic keys and a Privacy Manager Certificate issued by a certificate authority (CA). Unlike most data encryption and authentication software that only requires you to authenticate periodically, Privacy Manager requires authentication each time you sign an e-mail message or a Microsoft Office document using a cryptographic key. Privacy Manager makes the process of saving and sending your important information safe and secure. Requesting and installing a Privacy Manager Certificate Before you can use the Privacy Manager features, you must request and install a Privacy Manager Certificate (from within Privacy Manager) using a valid e-mail address. The e-mail address must be 32 Chapter 6 Privacy Manager for HP ProtectTools ENWW

Section	Page
Introduction to security	11
HP ProtectTools features	12
HP ProtectTools security products description and common use examples	13
Credential Manager (Password Manager) for HP ProtectTools	13
Embedded Security for HP ProtectTools	14
Drive Encryption for HP ProtectTools	14
File Sanitizer for HP ProtectTools	15
Device Access Manager for HP ProtectTools	15
Privacy Manager for HP ProtectTools	15
Computrace for HP ProtectTools (formerly known as LoJack Pro)	16
Accessing HP ProtectTools Security	16
Achieving key security objectives	16
Protecting against targeted theft	17
Restricting access to sensitive data	17
Preventing unauthorized access from internal or external locations	18
Creating strong password policies	18
Additional security elements	19
Assigning security roles	19
Managing HP ProtectTools passwords	19
Creating a secure password	20
Backing up credentials and settings	21
HP ProtectTools Security Manager Administrative Console	22
About HP ProtectTools Administrative Console	22
Using the Administrative Console	22
Getting Started - Setup Wizard	23
Configuring your system	23
Enabling security features	24
Defining Security Manager authentication policies	24
Logon tab	24
Session tab	24
Defining Settings	25
Managing Users	25
Adding a user	25
Removing a user	26
Checking user status	26
Specifying device settings	26
Configuring Applications Settings	26
Encrypting Drives	27
Managing Device Access	27
HP ProtectTools Security Manager	28
Logging in after Security Manager is configured	28
Managing passwords	29
Setting credentials	29
Changing your Windows password	29
Setting up a Smart Card	29
Initializing the Smart Card	30
Registering the Smart Card	30
Managing communication privacy	30
Shredding or bleaching files	31
Viewing drive encryption status	31
Viewing device access	31
Activating theft recovery	31
Adding applications	32
Setting preferences	32
Backup and Restore	32
Backing up your data	32
Restoring your data	33
Changing your Windows user name and picture	34
Password Manager for HP ProtectTools	35
Adding logons	36
Editing logons	36
Using the Logons menu	37
Organizing logons into categories	37
Managing your logons	38
Assessing your password strength	38
Password Manager Icon settings	38
Drive Encryption for HP ProtectTools	39
Setup procedures	40
Opening Drive Encryption	40
General tasks	40
Activating Drive Encryption	40
Deactivating Drive Encryption	40
Logging in after Drive Encryption is activated	40
Advanced tasks	40
Managing Drive Encryption (administrator task)	40
Activating a TPM-protected password	40
Encrypting or decrypting individual drives	41
Backup and recovery (administrator task)	41
Creating backup keys	41
Privacy Manager for HP ProtectTools	42
Opening Privacy Manager	42
Setup procedures	42
Managing Privacy Manager Certificates	42
Requesting and installing a Privacy Manager Certificate	42
Requesting a Privacy Manager Certificate	43
Installing a Privacy Manager Certificate	43
Viewing Privacy Manager Certificate details	43
Renewing a Privacy Manager Certificate	44
Setting a default Privacy Manager Certificate	44
Deleting a Privacy Manager Certificate	44
Restoring a Privacy Manager Certificate	44
Revoking your Privacy Manager Certificate	45
Managing Trusted Contacts	45
Adding Trusted Contacts	45
Adding a Trusted Contact	46
Adding Trusted Contacts using your Microsoft Outlook address book	46
Viewing Trusted Contact details	47
Deleting a Trusted Contact	47
Checking revocation status for a Trusted Contact	47
General tasks	47
Using Privacy Manager in Microsoft Office	47
Using Privacy Manager in Microsoft Outlook	51
Advanced tasks	52
Migrating Privacy Manager Certificates and Trusted Contacts to a different computer	52
Exporting Privacy Manager Certificates and Trusted Contacts	52
Importing Privacy Manager Certificates and Trusted Contacts	52
File Sanitizer for HP ProtectTools	53
Setup procedures	53
Opening File Sanitizer	53
Setting a free space bleaching schedule	54
Setting a shred schedule	54
Selecting or creating a shred profile	54
Selecting a predefined shred profile	54
Customizing an advanced security shred profile	55
Customizing a simple delete profile	55
General tasks	56
Using a key sequence to initiate shredding	56
Using the File Sanitizer icon	56
Manually shredding one asset	57
Manually shredding all selected items	57
Manually activating free space bleaching	57
Aborting a shred or free space bleaching operation	58
Viewing the log files	58
Embedded Security for HP ProtectTools	59
Setup procedures	59
Installing Embedded Security for HP ProtectTools (if necessary)	59
Enabling the embedded security chip in Computer Setup	59
Initializing the embedded security chip	60
Setting up the basic user account	60
General tasks	61
Using the Personal Secure Drive	61
Encrypting files and folders	61
Sending and receiving encrypted e-mail	61
Advanced tasks	62
Backing up and restoring	62
Creating a backup file	62
Restoring certification data from the backup file	62
Changing the owner password	62
Resetting a user password	62
Migrating keys with the Migration Wizard	62
Device Access Manager for HP ProtectTools	63
Starting background service	63
Simple configuration	63
Device class configuration (advanced)	64
Adding a user or a group	64
Removing a user or a group	64
Denying or allowing access to a user or group	64
Just In Time Authentication (JITA) Configuration	64
Creating a JITA for a user or group	65
Creating an extendable JITA for a user or group	65
Disabling a JITA for a user or group	66
Advanced Settings	66
Computrace for HP ProtectTools	67
Glossary	68

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Privacy Manager for HP ProtectTools

Privacy Manager is a tool used to obtain Certificates of Authority, which verify the source, integrity,

and security of communication when using Microsoft mail, Microsoft Office documents, and Instant

Messenger.

Privacy Manager leverages the security infrastructure provided by HP ProtectTools Security

Manager, which includes the following security logon methods:

●

Windows password

●

Smart card

You may use any of the above security logon methods in Privacy Manager.

Opening Privacy Manager

To open Privacy Manager:

Click

Start

, click

All Programs

, click

, and then click

HP ProtectTools Security Manager

In the Security Manager left pane, click

Privacy Manager

– or –

Right-click the

HP ProtectTools

icon in the notification area, at the far right of the taskbar, highlight

Privacy Manager for HP ProtectTools

, and then click

Configuration

– or –

On the toolbar of a Microsoft Outlook e-mail message, click the down arrow next to

Send Securely

and then click

Certificate Manager

Trusted Contact Manager

– or –

On the toolbar of a Microsoft Office document, click the down arrow next to

Sign and Encrypt

, and

then click

Certificate Manager

Trusted Contact Manager

Setup procedures

Managing Privacy Manager Certificates

Manager Certificates protect data and messages using a cryptographic technology called public key

infrastructure (PKI). PKI requires users to obtain cryptographic keys and a Privacy Manager

Certificate issued by a certificate authority (CA). Unlike most data encryption and authentication

software that only requires you to authenticate periodically, Privacy Manager requires authentication

each time you sign an e-mail message or a Microsoft Office document using a cryptographic key.

Privacy Manager makes the process of saving and sending your important information safe and

secure.

Requesting and installing a Privacy Manager Certificate

Before you can use the Privacy Manager features, you must request and install a Privacy Manager

Certificate (from within Privacy Manager) using a valid e-mail address. The e-mail address must be

Chapter 6

Privacy Manager for HP ProtectTools

ENWW