HP Pro 3420 HP ProtectTools Security Software,Version 6.0 User Guide - Page 50

Open an encrypted Microsoft Word, Microsoft Excel, or Microsoft PowerPoint document.

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5. Click OK. 6. Authenticate using your chosen security logon method. If you later decide to edit the document, follow the steps in Signing a Microsoft Office Document. When the encryption is removed, you can edit the document. Follow the steps in this section to encrypt the document again. Removing the encryption from a Microsoft Office document When you remove encryption from a Microsoft Office document, you and your Trusted Contacts are no longer required to authenticate to open and view the contents of the document. To remove encryption from a Microsoft Office document: 1. Open an encrypted Microsoft Word, Microsoft Excel, or Microsoft PowerPoint document. 2. Authenticate using your chosen security logon method. 3. Click the Home menu. 4. Click the down arrow next to Sign and Encrypt, and then click Remove Encryption. Sending an encrypted Microsoft Office document You may attach an encrypted Microsoft Office document to an e-mail message without signing or encrypting the e-mail itself. To do this, create and send an e-mail with a signed or encrypted document just as you normally would a regular e-mail with an attachment. However, for optimum security, it is recommended that you encrypt the e-mail when attaching a signed or encrypted Microsoft Office document. To send a sealed e-mail with an attached signed and/or encrypted Microsoft Office document, follow these steps: 1. In Microsoft Outlook, click New or Reply. 2. Type your e-mail message. 3. Attach the Microsoft Office document. 4. Refer to Sealing and sending an e-mail message for further instructions. Viewing a signed Microsoft Office document NOTE: You do not need to have a Privacy Manager Certificate in order to view a signed Microsoft Office document. When a signed Microsoft Office document is opened, a Signatures dialog box opens next to the document, displaying the name of the user who signed the document and the date it was signed. You can right-click the name to view additional details. Viewing an encrypted Microsoft Office document To view an encrypted Microsoft Office document from another computer, Privacy Manager must be installed on that computer. In addition, you must import the Privacy Manager Certificate that was used to encrypt the file. A Trusted Contact wanting to view an encrypted Microsoft Office document must have a Privacy Manager Certificate, and Privacy Manager must be installed on his or her computer. In addition, the Trusted Contact must be selected by the owner of the encrypted Microsoft Office document. 40 Chapter 6 Privacy Manager for HP ProtectTools ENWW

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5.
Click
OK
.
6.
Authenticate using your chosen security logon method.
If you later decide to edit the document, follow the steps in
Signing a Microsoft Office Document
.
When the encryption is removed, you can edit the document. Follow the steps in this section to
encrypt the document again.
Removing the encryption from a Microsoft Office document
When you remove encryption from a Microsoft Office document, you and your Trusted Contacts are
no longer required to authenticate to open and view the contents of the document.
To remove encryption from a Microsoft Office document:
1.
Open an encrypted Microsoft Word, Microsoft Excel, or Microsoft PowerPoint document.
2.
Authenticate using your chosen security logon method.
3.
Click the
Home
menu.
4.
Click the down arrow next to
Sign and Encrypt
, and then click
Remove Encryption
.
Sending an encrypted Microsoft Office document
You may attach an encrypted Microsoft Office document to an e-mail message without signing or
encrypting the e-mail itself. To do this, create and send an e-mail with a signed or encrypted
document just as you normally would a regular e-mail with an attachment.
However, for optimum security, it is recommended that you encrypt the e-mail when attaching a
signed or encrypted Microsoft Office document.
To send a sealed e-mail with an attached signed and/or encrypted Microsoft Office document, follow
these steps:
1.
In Microsoft Outlook, click
New
or
Reply
.
2.
Type your e-mail message.
3.
Attach the Microsoft Office document.
4.
Refer to Sealing and sending an e-mail message for further instructions.
Viewing a signed Microsoft Office document
NOTE:
You do not need to have a Privacy Manager Certificate in order to view a signed Microsoft
Office document.
When a signed Microsoft Office document is opened, a Signatures dialog box opens next to the
document, displaying the name of the user who signed the document and the date it was signed. You
can right-click the name to view additional details.
Viewing an encrypted Microsoft Office document
To view an encrypted Microsoft Office document from another computer, Privacy Manager must be
installed on that computer. In addition, you must import the Privacy Manager Certificate that was used
to encrypt the file.
A Trusted Contact wanting to view an encrypted Microsoft Office document must have a Privacy
Manager Certificate, and Privacy Manager must be installed on his or her computer. In addition, the
Trusted Contact must be selected by the owner of the encrypted Microsoft Office document.
40
Chapter 6
Privacy Manager for HP ProtectTools
ENWW